Lakeside Landings Community Development District
12051 Corporate Blvd., Orlando, FL 32817
Phone: 407-723-5900; Fax: 407-723-5901
www.lakesidelandingscdd.com

The meeting of the Lakeside Landings Community Development District Board of Supervisors will be held on Wednesday, January 15, 2020 at 2:00 p.m. at 43824 US-27, Davenport, FL 33837. The proposed agenda for this Board Meeting is found below.
For those unable to attend in person, the call-in information for the meeting is as follows:

Number:	1-844-621-3956
BOARD OF SUPERVISORS' MEETING AGENDA
Organizational Matters
Call to Order
Roll Call

Passcode:	796 580 192#

Public Comment Period (where members of the public desiring to speak on a specific agenda item may address the Board.)
Consideration of the Minutes of the November 20, 2019 Board of Supervisors' Meeting
Business Matters
Consideration of First Amendment to Landscape Maintenance Services Agreement
Public Hearing on the Adoption of the Amended and Restated Rules of Procedure
Public Comments and Testimony
Board Comments
Consideration of Resolution 2020-03, Adopting the Amended and Restated Rules of Procedure
Consideration of Additional Services to the District
Seal and Stripe Proposals
Security Proposals
Bathroom Flooring Proposals
Solitude Lake Management Proposals
Pool Chemical Feeder Quote
Ratification of Payment Authorization Nos. 84 - 91
Review of District Financial Statements
Staff Reports
Attorney
Engineer
Manager
Supervisor Requests and/or Audience Comments
Adjournment

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Lakeside Landings Community Development District

Minutes of the November 20, 2019 Board of Supervisors' Meeting

MINUTES OF MEETING
LAKESIDE LANDINGS COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS' MEETING
Wednesday, November 20, 2019, 2:01 p.m.
Ramada, 43824 US-27, Davenport, FL 33837

Board Members present:

Chris Wrenn Branden Eckenrode Bradley Kingsley
Also present were:
Jennifer Walden Dexter Glasgow Roy Van Wyk
Various Audience Members Present

FIRST ORDER OF BUSINESS

Assistant Secretary Assistant Secretary Assistant Secretary

PFM Group PFM Group
Hopping Green & Sams, P.A.

Call to Order and Roll Call

Ms. Walden called the meeting of the Board of Supervisors of the Lakeside Landings COD to order at 2:01
p.m. and the roll was called.

SECOND ORDER OF BUSINESS	Public Comment Period

Ms. Walden called for any public comments on any agenda items.
A resident had a question related to the amendment to the Landscape Maintenance Services Agreement. This involves Prince and the maintenance that they have done. He noted that they are digging up the main
strip coming into the subdivision and not repairing it. Mr. Wrenn explained that that is damage from the wild hogs and it is not Prince digging it up.
The resident noted weeds in the round-about. Mr. Wrenn noted that staff will make sure that is addressed with Prince.
Ms. Christmas asked about the amount of bids regarding the playground mulch. Ms. Walden noted the District had worked with Prince on this previously. Ms. Christmas asked if any other contracts or bids were considered from anyone else. Ms. Walden responded no.
Ms. Christmas asked about the security proposals. It only shows one company but the District had previous
bids from Lock Down Security and she asked if they were considered and if they responded. Ms. Walden stated that District staff went out to solicit proposals from 3-5 different companies and they are not getting
information back. Ms. Christmas asked what type of security the District is considering. Ms. Walden responded that it was to have security at the pool. Ms. Christmas asked about the timeframes that security would be used. Ms. Walden noted that the District would not publicize dates or times for security reasons.
Ms. Price asked what is going to prevent the pool lift from getting damaged again. Ms. Walden stated that District staff cannot prevent things from breaking or from people damaging but it is something that needs to be fixed. The District is required to have a working pool lift due to the ADA requirements. Mr. Wrenn asked if the District knew how it got damaged. Ms. Walden replied no. Mr. Glasgow stated that the District would have needed a date range of when the damage was done to pull the footage to discern who damaged the equipment. Ms. Walden noted that the cameras only record for so long.

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THIRD ORDER OF BUSINESS		Consideration of the Minutes of the July 24, 2019 Board of Supervisors' Meeting
The Board reviewed the minutes of the July 24, 201 9 Board of Supervisors' Meeting. Mr. Wrenn provided edits.

On MOTION by Mr. Wrenn, seconded by Mr. Eckenrode, with all in favor, the Board approved the minutes of the July 24, 201 9 Board of Supervisors' Meeting, as amended.

FOURTH ORDER OF BUSINESS		Consideration of First Amendment to Lake Maintenance Services Agreement

Ms. Walden explained that there are two parts to this agreement. Exhibit B has two proposals. The first proposal adds in the debris removal of the lakes. The second proposal discusses adding pond 14 & 15
which is in Phase 3. For the ponds there is a $500.00 one-time fee to start and $222.00 per month to add those on. Mr. Glasgow noted that these new ponds are dry but for large parts of the year with the summer storms it will be wet. It is important to add them so that in the future the District does not get complaints of insect activity.

On MOTION by Mr. Wrenn, seconded by Mr. Eckenrode, with all in favor, the Board approved the First
Amendment to Lake Maintenance Services Agreement.

FIFTH ORDER OF BUSINESS		Consideration of First Amendment to Landscape Maintenance Services Agreement

Ms. Walden noted that she does not have this agreement today as she is still waiting on the proposal from
the vendor. She and District Counsel spoke previously and noted that the Board can add in the landscaping for Phase 3 granting authority to the Chair to work with District staff and the vendor for a not-to-exceed amount of $5,000.00 for the next three months.

On MOTION by Mr. Wrenn, seconded by Mr. Eckenrode, with all in favor, the Board approved granting authority to the Chair to work with District Staff and the vendor to add Phase 3 landscaping to the vendor's scope for a not-to-exceed amount of $5,000.00 for the next three months.

SIXTH ORDER OF BUSINESS

Consideration of Resolution 2020-01, Adopting an Amended Budget for FY 2019

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Ms. Walden explained that the District is currently under budget for Fiscal Year 201 9 but there are still a couple weeks where items can come in and hit the budget. Overall the District stayed under budget however per the resolution several of the line items went over the threshold of $1 0,000.00 or 1 0% of the line item.

On MOTION by Mr. Wrenn, seconded by Mr. Eckenrode, with all in favor, the Board approved Resolution 2020-01 , Adopting an Amended Budget for FY 2019

SEVENTH ORDER OF BUSINESS		Consideration of Resolution 2020-02, Setting Public Hearing to Adopt Amended and Restated Rules of Procedures
Memorandum of Updated Rules of Procedures

Mr. Van Wyk explained that there were a number of statutory changes last year as a result of the legislative
session. The updated Rules of Procedure is coming to the Board and it reflects a lot of those changes as well as cleaning up and adding language he thought was appropriate for bidding and public records. Ms.
Walden explained that there are two special ads that District staff must run and require extra time. District staff recommended Wednesday, January 1 5, 2020 as the public hearing date.

On MOTION by Mr. Wrenn, seconded by Mr. Eckenrode with all in favor, the Board approved Resolution 2020-02, Setting Public Hearing to Adopt Amended and Restated Rules of Procedures for Wednesday, January 1 5, 2020 at 2:00 p.m. at 43824 US-27, Davenport, FL 33837.

EIGHTH ORDER OF BUSINESS	Consideration of Additional Services to the District
Playground Mulch Proposal
Seal and Stripe Proposals
Security Proposals
Bathroom Flooring Proposals
Solitude	Lake	Management Proposals
Pool Lift Quote
Ms. Walden presented the playground mulch proposal to the Board. A discussion took place about the rubber mulch.

On MOTION by Mr. Wrenn, seconded by Mr. Eckenrode, with all in favor, the Board approved the Playground Mulch Proposal with Prince & Sons Inc. for $7,840.00.

Ms. Walden presented the seal and stripe proposals. This is to handle the area of the parking lot at the pool as well as the round-about. Mr. Glasgow explained that there are markings on the road that have warn away over time and replacing it will help with safety. The stop markers on the ground have also warn away and this proposal will also address that. The round-about area can be sealed but it will be darker than the rest of the community so the Board can opt out of sealing it but the parking lot should be sealed.

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Mr. Wrenn mentioned that he would prefer all of the seal coating to be done at one time. The Yellow Dawg proposal is less expensive than the other two proposals. He asked if Mr. Glasgow has worked with Yellow Dawg previously. Mr. Glasgow responded that this is the first time he would have worked with them and he went through Better Business Bureau checking for any disputes or claims of negligence. A lot of the companies have had claims regarding overspray on vehicles, etc. so he was looking for a company without those issues. A discussion took place about the next proposal with Fausnight. Mr. Wrenn stated that this proposal included removing and replacing wheel stops. Mr. Glasgow noted that he didn't see any that were in need of replacement or repair. Ms. Walden stated that District staff can go back to each proposer with specifics on what the Board wants to see so that they can review similar bids. Mr. Wrenn stated that he wants to see proposals for thermoplastic paint and to remove the round-about from the proposal.
Ms.  Walden  discussed  the security proposals.  She  spoke with Mr.  Hultgren  because  there have been
complaints of activities going on at the pool area. District staff received only one quote back from a security company. She also called the Polk County Sheriff's Office and for an off duty officer it must be 3 hours minimum per day and their rate is $34.00 per hour. They did not provide a proposal but communicated that over the phone. Mr. Wrenn requested more information regarding the security proposals. District staff will
try reaching out to the City of Winter Haven and other security companies. A resident asked if there are motion sensors that  would  dispatch the police.  Mr.  Glasgow replied that there  is a system in place that
records activity but there is not a security company monitoring the system live. Mr. Wrenn asked District staff to explore the cost of a security monitoring company like Safetouch or ADT.
Ms. WaIden provided photos of the current state of the restroom. The District has three proposals for review today. Mr. Glasgow noted that the District did a lot of refurbishment of the area. He noted that some places
in the bathroom are discolored and the paint has come up in other places where pressure washing has been done. The painted surface is not holding up on the floors. He suggested a tiled floor with a non-slip tile. The Empire Today strategy is to remove all of the stalls, toilets etc. lay down the new surface and put everything back which is why their labor is higher. The other bid for tiling they would tile around the feet for the stall and would not be removing anything. The last bid is for resurfacing the existing floor. Mr. Glasgow noted that if the Board decides on a color range he can have Empire Today resubmit with the pricing for the tile itself. Mr. Eckenrode stepped out of the room. Mr. Wrenn would like to have the equipment removed and have the surface retailed and put back in place to look its best. Mr. Glasgow can have A & R show him her numbers to remove all of the equipment to match Empire's proposal. Mr. Eckenrode came back into the room. Mr. Wrenn agreed with Mr. Glasgow.
The next item is for lake management proposals. Ms. Walden explained that in the middle of the community
is pond 6 and provided photos. District staff received complaints from a resident regarding plant material decomposing in the lake. This is the pond surrounded by all the homes and it receives the run-off from the street. Residents do not like the look and stated that something needs to be done. District staff talked with the lake maintenance company and they provided a quote to put in plant material to help with the benefits and the issues going on in the lake. They can also put in carp but the District would have to go through the FWC. Mr. Glasgow stated that carp will help cut down on the hydrilla. The District would have to build in carp gates. A & R can build those but they must apply to the State for permission. He thinks that a most cost effective option is a beneficial plant to filter the water and prevent some of the decomposition naturally.
Residents discussed the alligators and erosion issues. The Board discussed the proposals and disagreed on the carp solution. They discussed the many options of plants, etc. and noted that much of the issue is from grass clippings from lot owners. Mr. Wrenn requested that District staff explore a thorough solution to this more. A discussion took place. A suggestion was made to educate everyone about placement of grass
clippings so the maintenance company can keep up with it. He requested District staff review the erosion on the pond banks and the construction debris in the pond.
Mr. Glasgow discussed issues of erosion with another pond. He will ask Prince to bring in soil to fill it in. This is in the 55+ community.

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The next item is the pool lift quote. Ms. Walden noted that both of the pools are required to have a pool lift according the ADA. Both of the pool lifts are broken. It would be more expensive to fix them than to replace them. Mr. Glasgow mentioned that he has noticed minors using the lift as a diving board. A resident asked about using portable lifts. Mr. Van Wyk noted that the District is no longer allowed to have the portable lifts. Mr. Wrenn asked how long the lifts have not been working. Mr. Glasgow replied that one has been down for three weeks. The controls are warn through and one battery is missing. Ms. Walden stated this is something that needs to be taken care of.

On MOTION by Mr. Wrenn, seconded by Mr. Eckenrode, with all in favor, the Board approved the quote

from Central Florida Stairlift LLC.

NINTH ORDER OF BUSINESS		Ratification of FY 2019 Engagement Letter

Ms. Walden stated that the Chair previously executed this item and District staff is requesting a motion to ratify the FY 201 9 Audit Engagement Letter.

Engagement Letter.

On MOTION by Mr. Wrenn, seconded by Mr. Eckenrode, with all in favor, the Board ratified the FY 201 9

TENTH ORDER OF BUSINESS	Ratification of Payment Authorization Nos. 74 - 83

Ms. Walden stated that these have been approved and paid and need to be ratified by the Board.

On MOTION by Mr. Wrenn, seconded by Mr. Eckenrode, with all in favor, the Board ratified Payment Authorization Nos. 74 - 83.

ELEVENTH ORDER OF BUSINESS	Review	of
Statements.

District	Financial

The Board reviewed the District's financial statements through October 31 , 201 9 which is the first month of the new fiscal year. The District is currently running under budget. There is no action needed by the Board.

TWELFTH ORDER OF BUSINESS
Attorney: No Report
Engineer: Not Present

Staff Reports

District Manager: Ms. Walden explained that District staff has looked at the parking and there is an item where the District may need to add on some additional areas to the current policy. District staff needs

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authorization from the Board to add the additional areas to the current policy. Mr. Glasgow stated that the spaces on one side are not wide enough for one car to fit so they would end up with the front or rear bumper blocking someone's driveway on the section that cars are allowed to be parked. It would allow for parking in the area with the long strip but not where they are currently allowed to park. It would add four signs and switch others from parking to no parking. A discussion took place about parking policies. Residents were told to call law enforcement if their driveways are being blocked.

On MOTION by Mr. Wrenn, seconded by Mr. Eckenrode, with all in favor, the Board approved the modification to the parking requirements.

Ms. Walden brought up concerns that the residents had with the wild boars. She reminded the Board that they previously approved working with Prince in taking care of the boars and every time the District receives complaints they reach out. Prince has trapped some of the boars but they are smart animals and have been avoiding the traps. District staff has seen recent photos that the boars have torn up the beginning of the community again.

A resident asked about the type of grass. Mr. Glasgow stated it is St Augustine but the boars are not interested in the grass, they want what is under it. Mr. Eckenrode stated that Prince was given permission to run dogs out there but they cannot shoot them. Mr. Glasgow said that they can use bows but not firearms. One of the residents stated that she heard gunshots. Mr. Glasgow replied that a resident admitted to killing them and he informed him that he is not allowed to do that on property and it is a law enforcement issue. Mr. Glasgow informed residents to call law enforcement when they hear gun shots. A resident suggested warning the residents about these wild animals. Prince will start to utilize dogs and bows to scare them off.
Ms. Walden discussed the four-wheelers and ATVs issue. She spoke with the Sherriff's Office and if they are riding on the roads and they have been driving recklessly then the residents can call law enforcement and they will site them. She is working with the Chair on other signage on the property.

Ms. Walden stated that the District received a request. Mr. Glasgow stated that there is a tree that runs down to the ground by the water's edge and there are issues with snakes, etc. The homeowner is not asking for it to be removed but have it cleaned up. Prince provided a quote for $275.00. Residents noted that the tree is where the pond erosion is located.

On MOTION by Mr. Wrenn, seconded by Mr. Eckenrode, with all in favor, the Board approved a not-to­ exceed amount of $1,000 to trim the tree and replace eroded soil and sod.

Ms. Walden noted that the next scheduled Board Meeting is Wednesday, January 15, 2020.

THIRTEENTH FOURTH ORDER OF BUSINESS	Audience Comments & Supervisor
Requests

A resident noted that at the corner of Grey Herron and Red Herring is the corner that flooded during the rains in August and September and it is sinking. Mr. Glasgow stated that is the corner he marked with spray paint. The District Engineer is monitoring the road condition to make sure that it is not making it any bigger. They are trying to figure out what is causing that drain to back up. It was cleaned up but there is standing water in there again as well as wildlife. There is another depression at the end of that same road that is being monitored.

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A resident stated that the area on Marsh Landing and the left turn lane onto Grey Herring has a lot of depressions and it retains water. It seems to be expanding. Mr. Glasgow stated that eventually it will need to be graded down and resurfaced.
A resident asked what is going across 544 across from the entrance. Mr. Glasgow stated that a contractor purchased it and residents will see more heavy equipment and fill dirt. The contractor is using it as a storage yard for his heavy equipment.
There were no Supervisor requests.

FOURTEENTH ORDER OF BUSINESS	Adjournment
There was no further business to discuss. Ms. Walden requested a motion to adjourn.

On MOTION by Mr. Wrenn, seconded by Mr. Eckenrode, with all in favor, the November 20, 2019 Meeting of the Board of Supervisors of the Lakeside Landings Community Development District was adjourned.

Secretary/ Assistant Secretary	Chairperson/ Vice Chairperson

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Lakeside Landings Community Development District

First Amendment to Landscape Maintenance Services Agreement

FIRST AMENDMENT TO AGREEMENT FOR LANDSCAPE AND IRRIGATION MAINTENANCE SERVICES BETWEEN LAKESIDE LANDINGS COMMUNITY DEVELOPMENT DISTRICT AND PRINCE AND SONS INC.
This First Amendment (the "First Amendment") is made and entered into this 	day of ___, 2020 by and between:

Lakeside Landings Community Development District, a local unit of special­ purpose government established pursuant to Chapter 190, Florida Statutes, being situated in Winter Haven, Florida, and whose mailing address is c/o District Manager, PFM Group Consulting, LLC, 12051 Corporate Boulevard, Orlando,
Florida 32817 (the "District"); and

Prince and Sons Inc., a Florida corporation with a mailing address of 200 F St. South, Haines City, Florida 33844 (the "Contractor," and together with District, the "Parties").

RECITALS
WHEREAS, the District was established for the purpose of planning, financing, constructing, operating and/or maintaining certain infrastructure, including, but not limited to landscaping and irrigation; and

WHEREAS, pursuant to that certainAgreementfor Landscape and Irrigation Maintenance Services, dated December 1, 2017, a copy of which is attached hereto as Exhibit A and incorporated herein by this reference (the "Agreement"), the Contractor is currently providing landscape and irrigation maintenance sen4ices (the "Services"), to those lands located and
surrounding the following: the entrance of the District; Lakeside Landings Boulevard and the Amenity Center, the Active Adult Entrance; and thirteen (13) retention ponds, all located within the District boundaries; and

WHEREAS, Section 21. Amendments. to the Agreement provides that the Parties may amend the Agreement when such amendment is evidenced in writing and authorized by both Parties; and

WHEREAS, the Parties now desire to revise the scope of services of the Agreement to provide for the provision of the Services to add additional lands identified as Phase 3 within the boundaries of the District, which said lands include two (2) additional retention ponds, and accordingly desire to execute this First Amendment effectuating same.

Now, THEREFORE, based upon good and valuable consideration and the mutual covenants of the Parties, the receipt of which and sufficiency of which is hereby acknowledged, the Parties agree as follows:

SECTION 1. INCORPORATION OF RECITALS. The recitals so stated are true and correct and by this reference are incorporated into and form a material part of this First Amendment.

SECTION 2.	AMENDMENT OF AGREEMENT.

The Location Map attached as Exhibit A to the Agreement is hereby replaced in its entirety with a revised location map attached as Exhibit B to this First Amendment.

The description of the Services attached as Exhibit B to the Agreement is hereby replaced in its entirety with a revised description of Services (the "Amended Scope of Services"), attached as Exhibit C to this First Amendment.

Section 5. A. Compensation; Term. to the Agreement is hereby amended in its entirety to provide that, as compensation for the Amended Scope of Services, attached as Exhibit C to this First Amendment, the District shall pay the Contractor monthly in the amount of Six Thousand Five Hundred Sixteen Dollars and 03/100 ($6,516.03). Such amount shall be paid to the Contractor in accordance with the terms of the Agreement. The term of this First Amendment shall be from the date of execution through December 31, 2020.

SECTION 3. AFFIRMATION OF THE AGREEMENT. The Agreement is hereby affirmed and continues to constitute a valid and binding agreement between the Parties. Except as described in Section 2 of this First Amendment, nothing herein shall modify the rights and obligations of the Parties under the Agreement. All of the remaining provisions of the Agreement remain in full effect and fully enforceable.

SECTION 4. AUTHORIZATION. The execution of this First Amendment has been duly authorized by the appropriate body or official of the District and the Contractor, both the District and the Contractor have complied with all the requirements of law, and both the District and the Contractor have full power and authority to comply with the terms and provisions of this First Amendment.

SECTION 5. EXECUTION IN COlJNTERPARTS. This F irst Amendment may be executed in any number of counterparts, each of which when executed and delivered shall be an original; however, all such counterparts together shall constitute, but one and the same instrument.

IN WITNESS WHEREOF, the Parties hereto have signed this First Amendment on the day and year first written above.

Attest:

Secretary/Assistant Secretary

LAKESIDE LANDINGS COMMUNITY DEVELOPMENT DISTRICT

Chairperson, Board of Supervisors

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Attest:

Print Name

Exhibit A:
Exhibit B: Exhibit C:

PRINCE & SONS INC.
By:				Print Name:_	 	 Its:

Agreementfor Landscape and Irrigation Maintenance Services,
dated December 1, 2017 Location Map
Amended Scope of Services

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EXHIBIT A

AGREEMENT BETWEEN LAKESIDE LANDINGS COMMUNITY DEVELOPMENT DISTRICT AND PRINCE LAND SERVICES, INC.
FOR LANDSCAPE AND IRRIGATION MAINTENANCE SERVICES

LJ-t	17, by and b etween:{!,�b -yto

�	This  Agreement	("Agreement")	is	made	and entered	into	this	_/_   day	of
LAKESIDE LANDINGS C OMMUNITY DEVELOPMENT DISTRICT, a
local unit of special-purpose government established pursuant to Chapter 1 90, Florida Statutes, being situated in the City of Winter Haven, Florida, and whose mailing address is c/o Fishkind & Associates, Inc. 1205 1 Corporate Boulevard, Orlando, Florida 328 17 ("District"); and
PRINCE LAND SERVICES, INC., a Florida corporation, with a mailing address of 200 S. F Street, Haines City, Florida 33844 ("Contractor", together with District, "Parties").

RECITALS
WHEREAS, the District was established for the purpose of planning, financing, constructing, operating and/or maintaining certain infrastructure, including, but not limited to landscaping and inigation; and
WHEREAS, the District has a need to retain an independent contractor to provide landscape and inigation maintenance services to those lands located at the entrance of the D istrict; surrounding Lakeside Landings Boulevard and the Amenity Center; outside the Active Adult Entrance; and surrounding thirteen (13) retention ponds all located within the District boundaries, and identified in the maps attached as Exhibit A; and
WHEREAS, Contractor submitted a proposal, attached hereto as Exhibit B and incorporated herein by reference, and represents that it is qualified to serve as a landscape and irrigation maintenance contractor and provide such scope of services identified in the proposal to the District ("Services").
WHEREAS, the District and Contractor warrant and agree that they have all right, power and authority to enter into and be bound by this Agreement.
Now, THEREFORE, in consideration of the recitals, agreements, and mutual covenants contained herein, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged by the Parties, the Parties agree as follows :

SECTION 1. INCORPORATION OF RECITALS . The recitals so stated are true and correct and by this reference are incorporated into and form a material part of this Agreement.

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SECTION 2.	DESCRIPTION OF SERVICES.
The District desires that the Contractor provide the Services within presently accepted standards. Upon all Pmiies signing this Agreement, the Contractor shall provide the District with the Services identified in Exhibit B. 
.	B. While providing the Services, the Contractor shall assign such staff as may be required, and such staff shall be responsible for coordinating, expediting, and controlling all aspects to assure completion ofthe Services.
The Contractor shall provide the Services as shown in Section 3 of this Agreement. Contractor shall solely be responsible for the means, manner and methods by which its duties, obligations and responsibilities are met to the satisfaction of the District.
This Agreement grants to Contractor the right to enter the lands that are subject to this Agreement, for those purposes described in this Agreement, and Contractor hereby agrees to comply with all applicable laws, mles, and regulations.
SECTION 3. SCOPE OF SERVICES. The Contractor will provide landscape and irrigation maintenance services for the lands identified in Exhibit A. The duties, obligations, and responsibilities of Contractor are to provide the material, tools, skill and labor necessary for the Services attached as Exhibit B. 
SECTION 4. MANNER OF CONTRACTOR'S PERFORMANCE. The Contractor agrees, as an independent contractor, to undertake work and/or perform such services as specified in this Agreement or any addendwn executed by the Parties or in any authorized written work order by the District issued in connection with this Agreement and accepted by the Contractor. All work shall be performed in a neat and professional manner reasonably acceptable to the District and shall be in accordance with industry standards. The performance of the Services by the Contractor under this Agreement and related to this Agreement shall conform to any written instructions issued by the District.
Should any work and/or services be required which are not specified in this Agreement or any addenda, but which are nevertheless necessary for the proper provision of services to the District, such work or services shall be fully perfo1med by the Contractor as if described and delineated in this  Agreement.   Extra work will be  quoted and approved by the District Manager before any work is started.
The Contractor agrees that the District shall not be liable for the payment of any work or services not included in Section 3 unless the District, through an authorized representative ofthe District, authorizes the Contractor, in writing, to perform such work.
The District shall designate in writing a person to act as the District's representative with respect to the services to be performed under this Agreement. The District's representative shall have complete authority to transmit instructions, receive information, interpret and define the District's policies and decisions with respect to materials, equipment,

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elements, an<l systems pertinent to the Contractor's services.
The District hereby designates the District Manager to act as its representative.
Upon request by the District Manager, the Contractor agrees to meet with the District's representative to walk the prope1ty to discuss conditions, schedules, and items of concern regarding this Agreement.
In the event that time is lost due to heavy rains ("Rain Days"), the Contractor agrees to reschedule its employees and divide their time accordingly to complete all scheduled services during the time during the same week as any Rain Days. The Contractor shall provide services on Saturdays if needed to make up Rain Days, but shall not provide services on Sundays.
Contractor shall use all due care to protect the property of the District, its residents, and landowners from damage. Contractor agrees to repair any damage resulting from Contractor's activities and work within twenty-four (24) hours.
SECTION 5,	COMPENSATION; TERM.

As compensation for services described in this Agreement, the District agrees to p ay the Contractor in twelve monthly payments of $5,387. 17 (Five Thousand Three Hundred Eighty-Seven Dollars and 1 7/1 00). The term of this Agreement shall be from the date of execution to September 30, 201 8, unless terminated earlier by either Party in accordance with the provisions of this Agreement. This Agreement may be renewed for additional one-year terms upon written agreement of the Paities hereto, with the compensation for said additional terms to be agreed upon in writing by the Parties.
If the District should desire additional work or services, or to add additional lands to be maintained, the Contractor agrees to negotiate in good faith to undertake such additional work or services. Upon successful negotiations, the Parties shall agree in writing to an addendum, addenda, or change order, a form of which is attached as Exhibit C to this Agreement. The Contractor shall be compensated for such agreed additional work or services based upon a payment amount acceptable to the Parties and agreed to in writing. No additional services shall be provided by the Contractor unless done at the direction of the District.
The District may require, as a condition precedent to making any payment to the Contractor that all subcontractors, materialmen, suppliers or laborers be paid and require evidence, in the form of Lien Releases or partial Waivers of Lien, to be submitted to the District by those subcontractors, material men, suppliers or laborers, and fu1ther require that the Contractor provide an Affidavit relating to the payment of said indebtedness. Further, the District shall have the right to require, as a condition precedent to making any payment, evidence from the Contractor, in a form satisfactory to the District, that any indebtedness of the Contractor, as to services to the District, has been paid and that the Contractor has met all of the

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obligations with regard to the withholding and payment of taxes, Social Security payments, Workmen's Compensation, Unemployment Compensation contributions, and similar payroll deductions from the wages of employees.

The  Contractor  shall  maintain  records  confo1ming  to  usual  accounting practices. As soon as may be practicable at the beginning of each month, the Contractor shall invoice the District for all services performed in the prior month and any other sums due to the Contractor. The District shall pay the invoice amount within thhiy (30) days after the invoice date. The Contractor may cease perfonning services under this Agreement if any payment due hereunder is not paid within thirty (30) days of the invoice date. Each monthly invoice will include such supporting inf01mation as the District may reasonably require the Contractor to provide.

SECTION 6.	INSURANCE.

The Contractor shall maintain throughout the term of this Agreement the following insurance:

Worker's Compensation Insurance in accordance with the laws of the State of Florida.

Commercial General Liability Insurance covering the Contractor's legal liability for bodily injuries, with limits of not less than
$1,000,000 combined single limit bodily injury and property damage liability, and covering at least the following hazards:

Independent Contractors Coverage for bodily injury and property damage in connection with any subcontractors' operation.

Employer's Liability Coverage with limits of at least $1,000,000 '(one million dollars) per accident or disease.

Automobile Liability Insurance for bodily injuries in limits of not less than $1 ,000,000 combined single limit bodily injury and for
property damage, providing coverage for any accident arising out of or resulting from the operation, maintenance, or use by the Contractor of any owned, non-owned, or hired automobiles, trailers, or other equipment required to be licensed.

The District, its staff, consultants and supervisors shall be named as additional insmed. The Contractor shall furnish the District with the Certificate of Insurance evidencing compliance with this requirement. No certificate shall be acceptable to the District unless it provides that any change or termination within the policy periods of the insurance coverage, as certified, shall not be effective within thirty (3 0) days of prior written

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notice to the District.	Insurance coverage shall be from a reputable insurance carrier, licensed to cqnduct business in the State of Florida.
C If the Contractor fails to have secured and maintained the required insurance, the District has the right but not the obligation to secure such required insurance in which event the Contractor shall pay the cost for that required insurance and shall furnish, upon demand, all information that may be required in com1ection with the District's obtaining the required insurance.
SECTION 7.	INDEMNIFICATION.

Obligations under this section shall include the payment of all settlements, judgments, damages, liquidated damages, penalties, forfeitures, back pay awards, court costs, arbitration and/or mediation costs, litigation expenses, attorney fees, and paralegal fees (incurred in court, out of court, on appeal, or in bankruptcy proceedings) as ordered.
	Contractor agrees to indemnify and hold harmless the District and its officers, agents and employees from any and all liability, claims, actions, suits or demands by any person, corporation or other entity for injuries, death, property damage or of any nature, arising out of, or in connection with, the work to be performed by Contractor, including litigation or any appellate proceedings with respect thereto. Contractor further agrees that nothing herein shall constitute or be construed as a waiver of the District's linntations on liability contained in Section 768 .28, Florida Statutes, or other statute.
In no event, however, shall Contractor be liable for incidental, special, punitive or exemplary damages in connection with this Agreement, even if notice was given of the possibility of such damages and even if such damages were reasonably foreseeable.
SECTION 8	LIMITATIONS   ON  GOVERNMENTAL  LIABILITY.	Nothing in this
Agreement shall be deemed as a waiver of the District's sovereign immunity or the District's limits of liability as set forth in Section 768.28, Florida Statutes, or other statute, and nothing in this Agreement shall inure to the benefit of any third party for the purpose of allowing any claim which would otherwise be barred under such limitations of liability or by operation of law.
SECTION 9.	COMPLIANCE  WITH GOVERNMENTAL REGULATION.	The Contractor
shall keep, observe, and perform all requirements of applicable local, State, and Federal laws, rules, regulations, or ordinances. If the Contractor fails to notify the District in writing within five (5) days of the receipt of any notice, order, required to comply notice, or a report of a violation or an alleged violation, made by any local, State, or Federal govemmental body or agency or subdivision thereof with respect to the services being rendered tmder this Agreement or any action of the Contractor or any of its agents, servants, employees, or materialmen, or with

5

respect to te1ms, wages, hours, conditions of employment, safety appliances, or any other requirements applicable to provision of services, or fails to comply with any requirement of such agency within five (5) days after receipt of any such notice, order, request to comply notice, or report of a violation or an alleged violation, the District may terminate this Agreement, such termination to be effective upon the giving ofnotice oftennination.
SECTION 10. LIENS AND CLAIMS, The Contractor shall promptly and properly pay for all labor employed, materials purchased, and equipment hired by it to perfmm under this Agreement. The Contractor shall keep the District's property free from any materialmen's or mechanic's liens and claims or notices in respect to such liens and claims, which arise by reason of the Contractor's performance under this Agreement, and the Contractor shall immediately discharge any such claim or lien. In the event that the Contractor does not pay or satisfy such claim or lien within three (3) business days after the filing of notice thereof, the District, in addition to any and all other remedies available under this Agreement, may terminate this Agreement to be effective immediately upon the giving of notice of termination.
SECTION 11.	DEFAULT AND PROTECTION AGAINST THIRD PARTY INTERFERENCE. A
default by either Party under this Agreement shall entitle the other to all remedies available at law or in equity, which may include, but not be limited to, the right of damages, injunctive relief, and/or specific performance. The District shall be solely responsible for enforcing its rights under this Agreement against any interfering third party. Nothing contained in this Agreement shall limit or impair the District's right to protect its rights from interference by a third party to this Agreement.
SECTION 12. CUSTOM AND USAGE. It is hereby agreed, any law, custom, or usage to the contrary notwithstanding, that the District shall have the right at all times to enforce the conditions and agreements contained in this Agreement in strict accordance with the te1ms of this Agreement, notwithstanding any conduct or custom on the part ofthe District in refraining from so doing; and further, that the failure of the District at any time or times to strictly enforce its rights under this Agreement shall not be construed as having created a custom in any way or manner contrary to the specific conditions and agreements ofthis Agreement, or as having in any way modified or waived the same.
SECTION 13. SUCCESSORS. Ibis Agreement shall inure to the benefit of and be binding upon the heirs, executors, administrators, successors, and assigns of the Parties to this Agreement, except as expressly limited in this Agreement.
SECTION 14. TERMINATION. The District agrees that the Contractor may terminate this Agreement with cause by providing sixty (60) days' written notice of termination to the District stating a failure of the District to perform according to the terms of this Agreement; provided, however, that the District shall be provided a reasonable opportunity to cure any failure under this Agreement. The Contractor agrees that the District may terminate this Agreement immediately for cause by providing written notice of termination to the Contractor. The District shall provide thirty (30) days ' written notice of termination without cause. Upon any termination of this Agreement, the Contractor shall be entitled to payment for all work and/or services rendered up until the effective termination ofthis Agreement, subject to whatever claims or off-

6

sets the District may have against the Contractor.
SECTION 15. PERMITS AND LICENSES. All permits and licenses required by any governmental agency directly for the District shall be obtained and paid for by the District. All other permits or licenses necessary for the Contractor to perform under this Agreement shall be obtained and paid for by the Contractor.
SECTION 16. ASSIGNMENT. Neither the District nor the Contractor may assign this Agreement without the prior written approval of the other.   Any purported assignment without such approval shall be void.
SECTION 17. INDEPENDENT CONTRACTOR STATUS. In all matters relating to this Agreement, the Contractor shall be acting as an independent contractor. Neither the Contractor nor employees of the Contractor, if there are any, are employees of the District under the meaning or application of any Federal or State Unemployment or Insurance Laws or Old Age Laws or otherwise. The Contractor agrees to assume all liabilities or obligations imposed by any one or more of such laws with respect to employees of the Contractor, if there are any, in the performance of this Agreement. The Contractor shall not have any authority to assume or create any obligation, express or implied, on behalf of the District and the Contractor shall have no authority to represent the District as an agent, employee, or in any other capacity, unless otherwise set forth in this Agreement.
SECTION 18. HEADINGS FOR CONVENIENCE ONLY. The descriptive headings in this Agreement are for convenience only and shall neither control nor affect the meaning or construction of any of the provisions of this Agreement.
SECTION 19. ENFORCEMENT OF AGREEMENT. A default by either Party under this Agreement shall entitle the other Party to all remedies available at law or in equity. In the event that either the District or the Contractor is required to enforce this Agreement by court proceedings or otherwise, then the prevailing Party shall be entitled to recover all fees and costs incurred, including reasonable attorneys' fees and costs for trial, alternative dispute resolution, or appellate proceedings.
SECTION 20. AGREEMENT. This instrument shall constitute the final and complete expression of this Agreement between the Parties relating to the subject matter of this Agreement.
SECTION 21. AMENDMENTS. Amendments to and waivers of the provisions contained in this Agreement may be made only by an instrument in writing which is executed by both the Parties.

SECTION 22. AUTHORIZATION. The execution of this Agreement has been duly authorized by the appropriate body or official of the Parties, the Parties have complied with all the requirements of law, and the Parties have full power and authority to comply with the terms and provisions of this Agreement.

7

SECTION 23. NOTICES. All notices, requests, consents and other communications under this Agreement ("Notice" or "Notices") shall be in writing and shall be hand delivered, mailed by First Class Mail, postage prepaid, or sent by overnight delivery service, to the Parties, as follows:

If to District:

With a copy to :

If to the Contractor:

Lakeside Landings Community Development District
1205 1 Corporate Boulevard
Orlando, Florida 32817 Attn: District Manager
Hopping Green & Sams, P.A.
1 19 S. Momoe Street, Suite 300
Tallahassee, Florida 32301 Attn: District Counsel
Prince Land Services, Inc. 200 S. F Street
Haines City, Florida 33844 Attn: Ian B. Kyler Prince

Except as otherwise provided in this Agreement, any Notice shall be deemed received only upon actual delivery at the address set forth above. Notices delivered after 5:00 p.m. (at the place of delivery) or on a non-business day, shall be deemed received on the next business day. If any time for giving Notice contained in this Agreement would otherwise expire on a non­ business  day,  the  Notice  period  shall  be  extended  to  the  next  succeeding  business  day. Saturdays, Sundays, and legal holidays recognized by the United States government shall not be regarded as business days. Counsel for the District and counsel for the Contractor may deliver Notices on behalf ofthe District and the Contractor. Any party or other person to whom Notices are to be sent or copied may notify the Parties and addressees of any change in name or address to which Notices shall be sent by providing the same on five (5) days written notice to the Parties and addressees set forth in this Agreement.
SECTION 24. THIRD PARTY BENEFICIARIES. This Agreement is solely for the benefit of the Parties hereto and no right or cause of action shall accrue upon or by reason, to or for the benefit of any third party not a formal party to this Agreement. Nothing in this Agreement expressed or implied is intended or shall be construed to confer upon any person or corporation other than the Parties hereto any right, remedy, or claim under or by reason ofthis Agreement or any of the provisions or conditions of this Agreement; and all of the provisions, representations, covenants, and conditions contained in this Agreement shall inure to the sole benefit of and shall be binding upon the Parties hereto and their respective representatives, successors, and assigns. 
SECTION 25. CONTROLLING LAW AND VENUE. This Agreement and the provisions contained in this Agreement shall be construed, interpreted, and controlled according to the laws of the State of Florida. All actions and disputes shall be brought in the proper court and venue, which shall be Polk County, Florida.

8

SECTION 26.	PUBLIC RECORDS. Contractor understands and agrees that all documents of any kind provided to the District in connection with this Agreement may be public records, and, accordingly, Contractor agrees to comply with all applicable provisions of Florida law in handling such records, including but not limited to Section 1 19.0701, Florida Statutes. Contractor acknowledges that the designated public records custodian for the District is Jennifcr Walden ("Public Records Custodian"). Among other requirements and to the extent applicable by law, the Contractor shall  1) keep  and  maintain public records required by the District to p erform the service; 2) upon request by the Public Records Custodian, provide the District with the requested public records or allow the records to be inspected or copied within a reasonable time period at a cost that does not exceed the cost provided in Chapter 1 19, Florida Statutes; 3) ensme that public records which are exempt or confidential, and exempt from public records disclosure requirements, are not disclosed except as authorized by law for the duration of the contract term and following the contract term if the Contractor  docs not transfer the records to the Public Records Custodian of the District; and 4) upon completion of the contract, transfer to the District, at no cost, all public records in Contractor's possession or, alternatively, keep, maintain and meet all applicable  requirements for retaining public records pursuant to Florida l aws. When such public records are transfe1Ted by the Contractor, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the District in a fo1mat that is compatible with Microsoft Word or Adobe PDF formats.

IF THE MANAGER HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE MANAGER' S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT (407) 382- 3256, JENNIFERW&FISHIUND.COM, 12051 CORPORATE BOULEVARD, ORLANDO, FLORIDA 32817.
SECTION 27. SEVERABILITY. The invalidity or unenforceability of any one or more provisions of this Agreement shall not affect the validity or enforceability of the remaining portions of this Agreement, or any part of this Agreement not held to be invalid or unenforceable.
SECTION 28. ARM'S LENGTH TRANSACTION. This Agreement has been negotiated fully between the Parties as an arm's length transaction. The Parties participated fully in the preparation of this Agreement with the assistance of their respective counsel. In the case of a dispute concerning the interpretation of any provision of this Agreement, the Parties are each deemed to have drafted, chosen, and selected the language, and  any  doubtful language will not be interpreted or construed against any party.
SECTION 29. COUNTERPARTS. This instrument may be executed in any number of counterparts, each of which, when executed and delivered, shall constitute an original, and such counterparts together shall constitute one and the same instrument. Signatme and acknowledgment pages, if any, may be detached from the counterparts and attached to a single

9

copy of this document to physically form one document.

IN WITNESS WHEREOF, the Parties hereto have signed and sealed this Agreement on the day and year first written above.

Attest:

-y/Assistant Secretary f Supervisors

Print Name: Jr,vJJ t[£ hAw ,S\J
ATTEST:

I�	ill€.A4€

fkiiM. ,·	1 1 
Print Nam of Witness

LAKESIDE LANDINGS COMMUNITY DEVELOPMENT DISTRICT

Its:	C k "'''	°"'
Board of Supervisors

PRINCE LAND SERVICES, INC.

EXHIBIT A: EXHIBIT B:

Location Maps Scope of Services

EXHIBIT C:	Fonn of Work Authorization for Additional Services

EXHIBIT A
Location Maps

u> �' 

'i

11 

12

EXIilBIT B
Scope of Services

MOWING OF TURF AREAS:
Mowing of all turf areas [common grounds] at a frequency of 42 services per year shall be performed on a weekly basis during the growing season (April - October) and every-other week during the winter / dormant months (October - March). Contractor offers a total of 52 site visits per year for this location. Weed-eating (line trimming) & edging shall be performed during each mowing event. St. Augustine grass is to be cut no less than 4", Bahia no less than 3" to foster photosynthesis and strong root development. B lades shall remain sharp at all-times. Visible clippings are to be removed to prevent thatch build-up, mower operator will change patterns per service to prevent ruts in turf Blowing of all hard surfaces shall be perfom1ed immediately following each mowing event, clippings are to be kept out of beds and waterways. Trash and small debris on grounds shall be discarded during service.
BUSHOGGING & POND MOWING:
Large property retention ponds shall be mowed during service as paii of regular maintenance at a frequency of 9 cuts per year. This includes maintenance of skimmers and weirs. Ponds sitting near or behind developed community areas are to be mowed every other week as part of regular maintenance. Ponds are to be trimmed to waters-edge.
PRUNING & TRIMMING:
Selective pruning & shaping of all ornamental shrubbery shall be performed at the best time for flower and bud development, foliage growth and as necessary for the health of the plants. All Oaks and other trees shall be kept at a minimum elevation of 13' year-round. Removal & disposal of all generated debris from the property shall be completed following each pruning event.  Any dead fronds accumulating during the season that are reachable from the ground shall be removed as needed at no charge.
PLANT BED WEED CONTROL:
Weed control shall be perronned by hand weeding and augmented by use ofboth pre-emergence and post-emergence herbicides as needed on all planter beds. Removal & disposal of all generated debris from the property shall be completed following each weeding event.
FERTILIZATION:
Shrubs- Shall be fertilized 4x's annually January, April, July, October with professional products using 100% Poly-Coat. This process ensures year-round feeding of nutrients.
Turf- All St. Augustine grass or other turf grass ai·eas shall be fertilized and as prescribed by technician 4x'sper yeai· also Januai-y, April, July, October.
WEED CONTROL:
Turf- All broad-leaf weeds emerging in turf grass areas shall be controlled and as prescribed by Prince technician annually 6 x's per year, and spot treatment as needed.

13 

INSECT CONTROL:
Turf- Management of turf damaging insects and pests such as Chinch Bugs and Fire Ants 4x's annually, and as needed.
DISEASE & FUNGUS CONTROL:
Turf- All Fungus in turf grass areas shall be controlled annually and treated as needed during growing season. Contractor rotates active ingredients in our Fungicides to ensure chemical resistance control.
Shrubs- All fungus emerging on plants shall be treated and controlled as needed during growing season.
ANNUALS: 240 annuals shall be rotated on the months of: January-April-July-October, a "Flower Drench" consisting of nutrients and insecticide combined with new soil will be implemented during each rotation to encourage vibrant, disease free blooms. This service can be adjusted to fit District's needs, it requires management approval at a suggested cost of: $389.00 per rotation.
IRRIGATION SYSTEM INSPECTIONS:
Irrigation inspections are to be performed monthly; 12 times per year. A service report from Contractor's technician is to be completed after each inspection. Any dan1ages sustained to the inigation system as a direct result of the work by Contractor shall be repaired at no cost to the
District. Any repairs required due to normal wear, vandalism or "Acts of God" can be completed upon request and shall be billed at actual time and materials.
PERSONNEL DRESS CODE:
Employees shall wear uniforms or professional attire at all-times. Clothing that expresses obscene language or graphics, degrading or demeaning com1otations, is strictly prohibited. Contractor's employees shall wear shirts at all-times and shall wear footwear that conforms to safe work practices.
ACCOUNT MANAGEMENT:
A Prince Land Services Inc. account manager wilI be assigned to this property. The account manager shall be a direct point of contact between the District and Contractor I . We ensure he/she adheres to Best Maintenance Practices and returns all emails and phone calls within a timely professional manner. Each Contractor manager has been certified by the Landscape Maintenance Association of Florida through The Department of Agriculture. Each manager continues viable education each year to provide industry leading knowledge and valuable solutions to the customer.
WARRANTY:
Prince Land Services Inc. offers a full 1-year warranty on all new plant material installed by Prince under our care and maintenance agreement.

14 

EXHIBIT C
WORK AUTHORIZATION FOR ADDITIONAL LANDSCAPR AND IRRIGATlON MAINTRNANCE SERVICES
THIS WORK AUTHORIZATION (the "Work Authorization"), dated 	_, 2017 authorizes certain work in accordance with that certain Landscape and Irrigation Maintenance Agreement (the "Agreement"), dated
�' 2017, by and between:
LAKESIDE LANDINGS COMMUNITY DEVELOPMENT DISTRICT, a local unit of
special-purpose government established pw-suant to Chapter 190, Florida Statutes, being situated in the City of Winter Haven, Florida, and whose mailing address is c/o Fishkind & Associates, Inc. 1205 1 Corporate Boulevard, Orlando, Florida 328 17 ("Dish·ict"); and
PRINCE LAND SERVICES, INC., a Florida corporation, with a mailing address of 200 S. F Street, Haines City, Florida 33844 ("Contractor", together with District, "Parties").

SECTION I. SCOPE OF SERVICES. In addition to the Services described in the Agreement and any Exhibits and Amendments thereto, the Contractor will provide additional landscape and irrigation maintenance services, as set forth in the attached Exhibit A, which is incorporated herein by reference, all in accordance with the te1ms of the Agreement (collectively, the "Additional Services").
SECTION 2. COMPENSATION. It is understood and agreed that the payment of compensation for the Additional Services Wlder this Work Authorization shall be in the amount set forth in the attached Exhibit A, and in the manner set forth in the Agreement. [SPECIFY WHETHER ONE TIME CHARGE OR INCREASES COMPENSATION LINE ITEM IN ORlGINAL AGREEMENT AND, IF SO, REFLECT AMENDMENT TO THAT PROVISIONJ.
SECTION 3. ACCEPTANCE. Acceptance of this Work Authorization will authorize the Contractor to complete the Additional Services as outlined above and is indicated by the signature of the authorized representative of the District and the Contractor in the spaces provided below. Contractor shall commence the aforesaid A dditional Services as provided herein and shall perform the same in accordance with the terms and conditions of the Agreement, which, except to the extent expressly altered or changed in this Work Authorization, remain in full force and effect.
IN WITNESS WHEREOF, the Parties hereto have caused this Work Authorization to be executed the day and year first above written.
LAKESIDE LANDINGS COMMUNITY DEVELOPMENT DISTRICT

Secretary

l/lA . �

Wifuess

Exhibit A: Proposal/Scope ofAdditional Services

Chairman, Board of Supervisors

PRINCE LAND SERVICES, INC.

15 

EXHIBIT B

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Site Map
Lak	DD

I	I	II I T l\  n  lll\ l .r. 	1 -800-432-4302

Created on: 10/8/2019

EXHIBITC

200 S F. Street, Haines City. FL 33844 Phone: (863 ) 422-5207

Lawn Maintenance Service Contract Agreement

This Lawn Service Contract (this "Contract") is made effective as of April 1,.20191 by and between Lakeside Landings Fishkind & Associates of 5727 Lakeside Landings Boulevard Winter Haven, FL 33881 and Prince and Sons Inc., of 200 SF Street, Haines City, Florida 33844.

NOW, THEREFORE, FOR AND IN CONSIDERATION of the mutual promises and agreements contained herein, Lakeside Landings hires Prince and Sons Inc., and Prince and Sons Inc. agrees to provide Lawn Service to the Lakeside Landings at the following location 5727 Lakeside Landings Boulevard Winter Haven, FL 33881 under the tenns and conditions hereby agreed upon by the parties:
DESCRIPTION OF SERVICES. Beginning on December 1st 2019 Prince and Sons Inc., will provide the following services (collectively, the "Services"):

MOWING OF TURF AREAS:
Mowing of all turf areas at a frequency of 42 services per year shall be performed on a weekly basis during the growing season (April-October) and every-other week during winter / dormant months (October-March). Prince and Sons Inc offers a total of 52 visits per year for this location. Weed-eating (line trimming) & edging shall be performed during each mowing event. St.
Augustine grass is to be cut no less than 4", Bahia no less than 3" to foster photosynthesis and strong root development. Blades shall remain sharp always, visible clippings are to be removed to prevent thatch build-up, mower operator will change patterns per service to prevent ruts in turf. Blowing off all hard surfaces shall be performed immediately following each mowing event, clippings are to be kept out of beds and waterways. Trash and small debris on grounds shall be discarded during service.

BUSHOGGING & POND MOWING:
Large property retention ponds shall be mowed during service as part of regular maintenance at a frequency of 9 cuts per year. This includes maintenance of skimmers and weirs. Ponds sitting near or behind developed community areas are to be mowed every week as part of regular maintenance. Ponds are to be trimmed to waters-edge.

PRUNING & TRIMMING:
Selective pruning & shaping of all ornamental shrubbery shall be performed at the best time for flower and bud development, foliage growth and as necessary for the health of the plants.
Removal and disposal of all generated debris from the property shall be completed following each pruning event. Pruning of trees and palms not reachable from the ground, or limbs

P a g e 1 1 6

PRINCE

ti &(SONS INC.
200 S F. Street. Haines City. FL J3844 Phone: (86J ) 422-5207

exceeding 3" caliper shall be completed on a requested basis and shall be charged an additional cost upon approval, not included in this agreement. [BILLABLE ITEM]

HORTICULTURAL:
Shrubs- Shall be fertilized � times annually January, April, July & October with professional products using 100% Poly-Coat. This process ensures year-round feeding of nutrients.
Turf- St Augustine Grass shall be fertilized and as prescribed by technician � times per year January, April, July & October.
Turf- Management of turf damaging insects and pests such as Chinch Bugs and Fire Ants suppression !_time a year, and as needed. Upon site inspection use top choice for control, billable and upon Manager approval.
Shrubs- All fungus emerging on plants shall be treated and controlled as needed during growing season

ANNUALS: SERVICE AVAILABLE UPON REQUEST
A selection of 240 annuals shall be rotated on the months of January-April-July-October, flowers will be selected to appropriate season and climate. This service requires management approval at a suggested cost of $444.00 per rotation.
MULCIIlNG:
175 cubic yards (each service) of "Small Pine Bark" mulch is to be spread each spring and fall at the rate of $45.00 per cubic yard. This service is variable and requires prior management approval at a cost of $7,875.00 each service [BILLABLE]
IRRIGATION SYSTEM INSPECTIONS:
Irrigation inspections are to be performed monthly; 12 times per year. A service report from Prince technician is to be completed after each inspection. Any damages sustained to the irrigation system as a direct result of the work by Prince and Sons Inc. shall be repaired at no cost to the customer. Any repairs required due to normal wear, vandalism or "Acts of God" can be completed upon request and shall be billed at actual time and materials.

INDEPENDENT CONTRACTOR STATUS. It is understood by the parties that Prince and Sons Inc. is an independent contractor with respect to Lakeside Landings, and not an employee of Lakeside Landings will not provide fringe benefits, including health insurance benefits, paid vacation, or any other employee benefit, for the benefit of Prince and Sons Inc.

INJURIES. Prince and Sons Inc. acknowledges Prince and Sons Inc. 's obligation to obtain appropriate insurance coverage for the benefit of Prince and Sons Inc. (and Prince and Sons Inc.'s employees, if any). Prince and Sons Inc. waives any rights to recovery from Lakeside Landings for any injuries that Prince and Sons Inc. (and/or Prince and Sons Inc.'s employees) may sustain while performing services under this Contract and that are a result of the negligence of Prince and Sons Inc. or Prince and Sons Inc. 's employees.

P a g e 2 j 6 

PRINCE

200 S F. Street. l laincs City. FL 33844 Phone: (863 ) 422-5'.W7

- -,I &'SONS INC.

INDEMNIFICATION. Prince and Sons Inc. agrees to indemnify and hold harmless Lakeside Landings from all claims, losses, expenses, fees including attorney fees, costs, and judgments that may be asserted against Lakeside Landings that result from the acts or omissions of Prince and Sons Inc., Prince and Sons Inc.'s employees, if any, and Prince and Sons Inc.'s agents.

PERSONNEL DRESS CODE: Employees shall wear uniforms or professional attire always. Clothing that expresses obscene language or graphics, degrading or demeaning connotations, is strictly prohibited. Prince and Sons Inc. employees shall wear shirts at all times and shall wear footwear that conforms to safe work practices.

ACCOUNT MANAGEMENT: A Prince and Sons Inc. account manager will be assigned to this property. The account manager shall be a direct point of contact between Fishkind and Associates and Prince and Sons Inc. We ensure he/she adheres to Best Maintenance Practices and returns all emails and phone calls within a timely professional manner. Each Prince manager has been certified by the Landscape Maintenance Association of Florida through The Department of Agriculture. Each manager continues viable education each year to provide industry leading knowledge and valuable solutions to the customer.

WARRANTY: Prince and Sons Inc. offers a full 1-year warranty on all � plants material installed by Prince under our care and maintenance agreement.

INSURANCE. Prince and Sons Inc. will maintain at all times throughout the term of this agreement the following insurance:

Worker's Compensation Insurance in accordance with the laws of the State of Florida.
Commercial General Liability Insurance covering Prince and Sons Inc., legal liability for bodily injuries, with limits of $1 ,.000,000 combined single limit bodily injury and property damage liability, and covering at least the following hazards:

Independent Contractors Coverage for the bodily injury and property damage in connection with any subcontractor's operation.

Employer's Liability Coverage with limits of $1 ,000,000 per accident or disease.

Automobile Liability Insurance for bodily inj uries in limits of $1 ,000,000 combined single limit bodily injury and for property damage, providing coverage for any accident arising out of resulting from the operation, maintenance, or use by Prince and Sons Inc. of any owned, non-owned, or hired automobiles, trailers, or other equipment required to be licensed.

Page 3 j 6

200 S F. Street, Haine� City. FL 338°i4 Phone: (86J l 422-.5207

ENTIRE AGREEMENT. This Contract contains the entire agreement of the parties, and there are no other promises or conditions in any other contract whether oral or written.

SEVERABILITY. If any provision of this Contract shall be held to be invalid or unenforceable for any reason, the remaining provisions shall continue to be valid and enforceable. If a court finds that any provision of this Contract is invalid or unenforceable, but that by limiting such provision it would become valid and enforceable, then such provision shall be deemed to be written, construed, and enforced as so limited.

APPLICABLE LAW. This Contract shall be governed by the laws of the State of Florida.

TERMS: The term of this agreement shall be for twelve (ru months, commencing on: December 1s t, 2019, and terminating on: December 315t, 2020. The Customer shall notify Prince and Sons Inc. in writing of any unsatisfactory work performance or problems and shall allow Prince and Sons Inc. the opportunity to rectify any said problems in a timely manner, agreed to by both parties. This contract includes a thirty (30) day clause, in which it may be cancelled by either party, with just cause and after providing the other party with a thirty (30) day written notice.

PAYMENT FOR SERVICES. During the term of this agreement, the customer shall pay Prince and Sons Inc. the sum of: ($6,516.03) Six Thousand Five Hundred sixteen and 03/100 per month. As set forth herein on Exhibit A. Payments are due the 1st day of each month for that month' s service. Payments not received within (30) thirty days may be subject to account being placed on hold until account is up to date.

P n g e 4 l 6  

PelRIN8( SCEONS INC.
200 S F. Street. Haines C ity. FL J3844 Phone: (863) 422-5207

CONDITIONS:
The monthly installment price for this contract is intended to reflect an equal monthly payment for the service provided for the full term of one year. Upon early cancellation or termination of this contract by either party, Prince and Sons Inc. shall receive the remainder of payment due for services provided. Payment of this amount shall be made by the Customer immediately upon termination. If legal action becomes necessary to collect any portion of this debt, the customer shall be responsible for all court and attorney fees incurred by Prince and Sons Inc. This contract constitutes the complete agreement by both parties hereto regarding the matters set forth herein and supersedes all prior discussions, agreements, arrangements, representations and understandings.

PRINCE AND SONS INC.		CUSTOMER (AUTHORIZED SIGNATURE)		
Signature	Date	Signature	Date	
Printed Name	Title	Printed Name	Title	

Page 5 1 6 

•

200 S F. Street. Haines Citv. FL J3 844 Phone: (863 ) 4�2-5'.!07

EXIBIT A

Full Maintenance Base Price	42 times a vear	$40,320.00	
Horticulture Maintenance	4 times annually	$6,581 .70	
Mulching 175 cubic yards	2 times a year ($7,875.00 each)	$15,750.00	
Ponds	9 times a year	$1 3,764.60	
Annuals	4 times a year ($444.00 each)	$1,776.00	
	
TOTAL MONTHLY PAYMENT	$6,516.03	
	TOTAL ANNUAL PAYMENT	$78,192.30	

P a g e 6 1 6 

Lakeside Landings Community Development District

Resolution 2020-03, Adopting the Amended and Restated
Rules of Procedure

RESOLUTION 2020-03
A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE	LAKESIDE         LANDINGS	COMMUNITY DEVELOPMENT DISTRICT ADOPTING AMENDED AND RESTATED RULES OF PROCEDURE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, Lakeside Landings Community Development District ("District") is a local unit of special purpose government created and existing pursuant to Chapter 1 90, Florida Statutes, being situated entirely within the City of Winter Haven, Florida; and
WHEREAS, Chapter 1 90, Florida Statutes, authorizes the District to adopt rules to govern the administration of the District and to adopt resolutions as may be necessary for the conduct of District business; and
WHEREAS, the District has previously adopted Rules of Procedure to govern the administration of the District; and
WHEREAS, to provide for efficient and effective District operations and to maintain compliance with recent changes to Florida law, the Board of Supervisors finds that it is in the best interests of the District to adopt by resolution the Amended and Restated Rules of Procedure attached hereto as Exhibit A for immediate use and application; and
WHEREAS, the Board of Supervisors has complied with applicable Florida law concerning rule development and adoption.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE LAKESIDE LANDINGS COMMUNITY DEVELOPMENT DISTRICT:
SECTION 1. The attached Amended and Restated Rules of Procedure are hereby adopted pursuant to this resolution as necessary for the conduct of District business. These Amended and Restated Rules of Procedure replace all prior versions of the Rules of Procedure, and shall stay in full force and effect until such time as the Board of Supervisors may amend these rules in accordance with Chapter 190, Florida Statutes.
SECTION 2. If any provision of this resolution is held to be illegal or invalid, the other provisions shall remain in full force and effect.
SECTION 3. This resolution shall become effective upon its passage and shall remain in effect unless rescinded or repealed.

PASSED AND ADOPTED this 15th day of January, 2020.
ATTEST:	LAKESIDE LANDINGS COMMUNITY DEVELOPMENT DISTRICT

Secretary	Chairperson, Board of Supervisors

Exhibit A:	Amended and Restated Rules of Procedure

EXHIBIT A:
AMENDED AND RESTATED RULES OF PROCEDURE

AMENDED AND RESTATED RULES OF PROCEDURE
LAKESIDE LANDINGS COMMUNITY DEVELOPMENT DISTRICT
EFFECTIVE AS OF JANUARY 15, 2020

TABLE OF CONTENTS
Rule 1 .0	General	2

Rule 1.1 
Rule 1 .2

Rule 1 .3
Rule  1 .4

Board of Supervisors; Officers and Voting	3
District Offices; Public Information and Inspection of Records; Policies; Service Contract Requirements; Financial Disclosure Coordination	7
Public Meetings, Hearings, and Workshops	10 
Internal Controls to Prevent Fraud, Waste and Abuse	15 

Rule 2.0	Rulemaking Proceedings	16 
Rule 3.0	Competitive Purchase	22

Rule 3.1 
Rule 3.2
Rule 3.3
Rule 3.4
Rule 3.5 
Rule 3.6 
Rule 3.7 
Rule 3.8 
Rule 3.9
Rule 3.10 
Rule 3.1 1

Procedure Under the Consultants' Competitive Negotiations Act. 	27
Procedure Regarding Auditor Selection	31 
Purchase of Insurance	36
Pre-qualification	38 
Construction Contracts, Not Design-Build	43
Construction Contracts, Design-Build	47
Payment and Performance Bonds	52
Goods, Supplies, and Materials	53
Maintenance Services	57
Contractual Services	60
Protests with Respect to Proceedings under Rules 3.1, 3.2, 3.3, 3.4, 3.5, 
3.6, 3.8, and 3.9	61 

Rule 4.0	Effective Date	64
1

Rule 1.0

(1) 

(2)

(3)

(4)

General.

The Lakeside Landings Community Development District (the "District") was created pursuant to the provisions of Chapter 190 of the Florida Statutes, and was established to provide for the ownership, operation, maintenance, and provision of various capital facilities and services within its jurisdiction. The purpose of these rules (the "Rules") is to describe the general operations of the District.

Definitions located within any section of these Rules shall be applicable within all other sections, unless specifically stated to the contrary.
Unless specifically permitted by a written agreement with the District, the District does not accept documents filed by electronic mail or facsimile transmission. Filings are only accepted during normal business hours.
A Rule of the District shall be effective upon adoption by affirmative vote of the District Board. After a Rule becomes effective, it may be repealed or amended only through the rulemaking procedures specified in these Rules. Notwithstanding, the District may immediately suspend the application of a Rule if the District determines that the Rule conflicts with Florida law. In the event that a Rule conflicts with Florida law and its application has not been suspended by the District, such Rule should be interpreted in the manner that best effectuates the intent of the Rule while also complying with Florida law. If the intent of the Rule absolutely cannot be effectuated while complying with Florida law, the Rule shall be automatically suspended.

SLpaewciIfmicpAleumtheonrtietdy:  §§ 11 90..0111 (5), 1 90..01 11(115), Fla. Stat..

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Rule 1.1 
(1) 

Board of Supervisors; Officers and Voting.
Board of Supervisors. The Board of Supervisors ofthe District (the "Board") shall consist of five (5) members. Members of the Board ("Supervisors") appointed by ordinance or rule or elected by landowners must be citizens of the United States of America and residents of the State of Florida. Supervisors elected or appointed by the Board to elector seats must be citizens of the United States of America, residents of the State of Florida and of the District and registered to vote with the Supervisor of Elections of the county in which the District is located and for those elected, shall also be qualified to run by the Supervisor of Elections. The Board shall exercise the powers granted to the District under Florida law.
Supervisors shall hold office for the term specified by Section 190.006 of the  Florida  Statutes.  If,  during the  term  of office,  any Board member(s) vacates their office, the remaining member(s) of the Board shall fill the vacancies by appointment for the remainder of the term(s). If three or more vacancies exist at the same time, a quorum, as defined herein, shall not be required to appoint replacement Board members.
Three (3) members ofthe Board shall constitute a quorum for the purposes of conducting business, exercising powers and all other purposes. A Board member shall be counted toward the quorum ifphysically present at the meeting, regardless of whether such Board member is prohibited from, or abstains from, participating in discussion or voting on a particular item.
Action taken by the Board shall be upon a majority vote of the members present, unless otherwise provided in the Rules or required by law. Subject to Rule 1.3(1 0), a Board member participating in the Board meeting by teleconference or videoconference shall be entitled to vote and take all other action as though physically present.
Unless otherwise provided for by an act of the Board, any one Board member may attend a mediation session on behalf of the Board. Any agreement resulting from such mediation session must be approved pursuant to subsection (1 )(c) ofthis Rule.

Officers. At the first Board meeting held after each election where the newly elected members take office, the Board shall select a Chairperson, Vice­ Chairperson, Secretary, Assistant Secretary, and Treasurer.
The Chairperson must be a member of the Board. If the Chairperson resigns from that office or ceases to be a member of the Board, the Board shall select a Chairperson. The Chairperson serves at the pleasure of the Board. The Chairperson shall be authorized to execute resolutions and contracts  on the  District's  behalf.    The  Chairperson  shall  convene  and conduct all meetings of the Board. In the event the Chairperson is unable

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to attend a meeting, the Vice-Chairperson shall convene and conduct the meeting. The Chairperson or Vice-Chairperson may delegate the responsibility of conducting the meeting to the District' s manager ("District Manager") or District Counsel, in whole or in part.
The Vice-Chairperson shall be a member of the Board and shall have such duties and responsibilities as specifically designated by the Board from time to time. The Vice-Chairperson has the authority to execute resolutions and contracts on the District's behalf in the absence of the Chairperson. If the Vice-Chairperson resigns from office or ceases to be a member of the Board, the Board shall select a Vice-Chairperson. The Vice-Chairperson serves at the pleasure of the Board.
The Secretary of the Board serves at the pleasure of the Board and need not be a member of the Board. The Secretary shall be responsible for maintaining the minutes of Board meetings and may have other duties assigned by the Board from time to time. An employee of the District Manager may serve as Secretary. The Secretary shall be bonded by a reputable and qualified bonding company in at least the amount of one million dollars ($ 1 ,000,000), or have in place a fidelity bond, employee theft insurance policy, or a comparable product in at least the amount of one million dollars ($ 1 ,000,000) that names the District as an additional insured.
The Treasurer need not be a member of the  Board but  must  be a resident of the State of Florida. The Treasurer shall perform duties described in Section 190.007(2) and (3) of the Florida Statutes, as well as those assigned by the Board from time to time. The Treasurer shall serve at the pleasure ofthe Board. The Treasurer shall either be bonded by a reputable and qualified bonding company in at least the amount of one million dollars ($ 1 ,000,000), or have in place a fidelity bond, employee theft insurance policy, or a comparable product in at least the amount of one million dollars ($ 1 ,000,000) that names the District as an additional insured.
In the event that both the Chairperson and Vice-Chairperson are absent from a Board meeting and a quorum is present, the Board may designate one of its members or a member of District staff to convene and conduct the meeting. In such circumstances, any ofthe Board members present are authorized to execute agreements, resolutions, and other documents approved by the Board at such meeting. In the event that the Chairperson and Vice-Chairperson are both unavailable to execute a document previously approyed by the Board, the Secretary or any Assistant Secretary may execute such document.

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The Board may assign additional duties to District officers from time to time, which include, but are not limited to, executing documents on behalf ofthe District.

The Chairperson, Vice-Chairperson, and any other person authorized by District Resolution may sign checks and warrants for the District, countersigned by the Treasurer or other persons authorized by the Board.
Committees. The Board may establish committees of the Board, either on a permanent or temporary basis, to perform specifically designated functions. Committees may include individuals who are not members of the Board. Such functions may include, but are not limited to, review of bids, proposals, and qualifications, contract negotiations, personnel matters, and budget preparation.

Record Book. The Board shall keep a permanent record book entitled "Record of Proceedings," in which shall be recorded minutes of all meetings, resolutions, proceedings, certificates, and corporate acts. The Records of Proceedings shall be located at a District office and shall be available for inspection by the public.
Meetings. For each fiscal year, the Board shall establish a schedule of regular meetings, which shall be published in a newspaper of general circulation in the county in which the District is located and filed with the local general-purpose governments within whose boundaries the District is located. All meetings of the Board and Committees serving an advisory function shall be open to the public in accord with the provisions of Chapter 286 of the Florida Statutes.
Voting Conflict of Interest. The Board shall comply with Section 1 1 2.3 143 of the Florida Statutes, so as to ensure the proper disclosure of conflicts of interest on matters coming before the Board for a vote. For the purposes of this section, "voting conflict of interest" shall be governed by the Florida Constitution and Chapters 1 1 2 and 1 90 of the Florida Statutes, as amended from time to time. Generally, a voting conflict exists when a Board member is called upon to vote on an item which would inure to the Board member' s special private gain or loss or the Board member knows would inure to the special private gain or loss of a principal by whom the Board member is retained, the parent organization or subsidiary of a corporate principal, a business associate, or a relative including only a father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-in-law, son-in-law, and daughter-in-law.

When a Board member knows the member has a conflict of interest on a matter coming before the Board, the member should notify the Board's Secretary prior to participating in any discussion with the Board on the matter. The member shall publicly announce the conflict of interest at the meeting. This announcement shall appear in the minutes.

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If the Board member was elected at a landowner's election or appointed to fill a vacancy of a seat last filled at a landowner's election, the Board member may vote or abstain from voting on the matter at issue.  If the  Board member was elected by electors residing within the District, the Board member is prohibited from voting on the matter  at  issue.  In the event that the Board member intends to abstain or is  prohibited  from  voting, such Board member shall not participate in the discussion on the item subject to the vote.
The Board's Secretary shall prepare a Memorandum of Voting Conflict (Form 8B) which shall then be signed by the Board member, filed with the Board's Secretary, and provided for attachment to the minutes of the meeting within fifteen (15) days of the meeting.
If a Board member inadvertently votes on a matter and later learns he  or  she has a conflict on the matter, the member shall immediately notify the Board's Secretary. Within fifteen (15) days of the notification, the member shall file the appropriate Memorandum of Voting Conflict, which will be attached to the minutes of the Board meeting during which the vote on the matter occurred. The Memorandum of Voting Conflict  shall immediately be provided to other Board members and shall be read publicly at the next meeting held subsequent to the filing of the Memorandum  of Voting Conflict. The Board member's vote is unaffected by this filing.
It is not a conflict of interest for a Board member, the District Manager, or an employee of the District to be a stockholder, officer or employee of a landowner or ofan entity affiliated with a landowner.
In the event that a Board member elected at a landowner's election or appointed to fill a vacancy of a seat last filled at a landowner's election, has a continuing conflict of interest, such Board member is permitted to file a Memorandum of Voting Conflict at any time in which it shall state the nature of the continuing conflict. Only one such continuing Memorandum of Voting Conflict shall be required to be filed for each term the Board member is in office.
SLpaewciIfimcpAleumtheonrtietdy:  §§ 11 9120..0311413(5, )1, 9109.00061,11(9105).0, 0F7la, F. Slata. tS.tat.

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Rule 1.2

(1) 

District Offices; Public Information and Inspection of Records; Policies; Service Contract Requirements; Financial Disclosure Coordination.
District Offices.   Unless  otherwise designated by the  Board,  the official  District office shall be the District Manager's office identified by the District Manager. If the District Manager's office is not located within the county in which the District is located, the Board shall designate a local records office within such  county which shall at a minimum contain, but not be limited to, the following documents:
Agenda packages for prior 24 months and next meeting;
Official minutes ofmeetings, including adopted resolutions of the Board;
Names and addresses of current Board members and District Manager, unless such addresses are protected from disclosure by law;
Adopted engineer's reports;
Adopted assessment methodologies/reports;
Adopted disclosure ofpublic financing;
Limited Offering Memorandum for each financing undertaken by the District;
Proceedings, certificates, bonds given by all employees, and any and all corporate acts;
District policies and rules;
Fiscal year end audits; and
Adopted budget for the current fiscal year.
The District Manager shall ensure that each District records office contains the documents required by Florida law.

Public Records. District public records include all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data  processing software, or other material, regardless of the physical form, characteristics,  or means of transmission, made or received in connection with the transaction of official business of the District. All District public records not otherwise restricted by law may be copied or inspected at the District Manager' s office during regular business hours. Certain District records can also be inspected and copied at the District's local records office during regular business hours. All written public records requests shall be directed to the Secretary who by these rules is appointed

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as the District's records custodian. Regardless of the form of the request, any Board member or staff member who receives a public records request shall immediately forward or communicate such request to the Secretary for coordination of a prompt response. The Secretary, after consulting with District Counsel as to the applicability of any exceptions under the public records laws, shall be responsible for responding to the public records request. At no time can the District be required to create records or summaries of records, or prepare opinions regarding District policies, in response to a public records request.
Service Contracts. Any contract for services, regardless of cost, shall include provisions required by law that require the contractor to comply with public records laws. The District Manager shall be responsible for initially enforcing all contract provisions related to a contractor' s duty to comply with public records laws.
	Fees; Copies. Copies of public records shall be made available to the requesting person at a charge of $0. 15 per page for one-sided copies and $0.20 per page for two-sided copies if not more than 8 ½ by 14 inches. For copies of public records in excess of the sizes listed in this section and for outside duplication services, the charge shall be equal to the actual cost of reproduction. Certified copies of public records shall be made available at a charge of one dollar ($1 .00) per page. If the nature or volume of records requested requires extensive use of information technology resources or extensive clerical or supervisory assistance, the District may charge, in addition to the duplication charge, a special service charge that is based on the cost the District incurs to produce the records requested. This charge may include, but is not limited to, the cost of information technology resource, employee labor, and fees charged to the District by consultants employed in fulfilling the request. In cases where the special service charge is based in whole or in part on the costs incurred by the District due to employee labor, consultant fees, or other forms of labor, those portions of the charge shall be calculated based on the lowest labor cost of the individual(s) who is/are qualified to perform the labor, taking into account the nature or volume of the public records to be inspected or copied. The charge may include the labor costs of supervisory and/or clerical staff whose assistance is required to complete the records request, in accordance with Florida law. For purposes of this Rule, the word "extensive" shall mean that it will take more than 15 minutes to locate, review for confidential information, copy and re-file the requested material. In cases where extensive personnel time is determined by the District to be necessary to safeguard original records being inspected, the special service charge provided for in this section shall apply. If the total fees, including but not limited to special service charges, are anticipated to exceed twenty-five dollars ($25.00), then, prior to commencing work on the request, the District will inform the person making the public records request of the estimated cost, with the understanding that the final cost may vary from that estimate. If the person making the public records request decides to proceed with the request, payment of the estimated cost is required in advance. Should the person fail to pay the estimate, the District is under no duty to produce

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the requested records. After the request has been fulfilled, additional payments or credits may be due. The District is under no duty to produce records in response to future records requests if the person making the request owes the District for past unpaid duplication charges, special service charges, or other required payments or credits.
Records Retention. The Secretary of the District shall be responsible for retaining the District's records in accordance with applicable Florida law.
Policies.  The Board may adopt policies related to the conduct of its business and the provision of services either by resolution or motion.
Financial Disclosure Coordination. Unless specifically designated by Board resolution otherwise, the Secretary shall serve as the Financial Disclosure Coordinator ("Coordinator") for the  District as required by the Florida Commission on Ethics ("Commission"). The Coordinator shall create, maintain and update a list of the names, e-mail addresses, physical addresses, and names of the agency of, and the office or position held by, all Supervisors and other persons required by Florida law to file a statement of financial interest due to his or her affiliation with the District ("Reporting Individual"). The Coordinator shall provide this list to the Commission by February 1 of each year, which list shall be current as of December 31 of the prior year. Each Supervisor and Reporting Individual shall promptly notify the Coordinator in writing if there are any changes to such person' s name, e-mail address, or physical address. Each Supervisor and Reporting Individual shall promptly notify the Commission in the manner prescribed by the Commission ifthere are any changes to such person' s e­ mail address.
SLpaewciIfimcpAleumtheonrtietdy::  §§ 1 9120..301414(56)(,31),901.1021.31(11455)(,8F)(la). lS.,ta1t1. 9.07, 119.0701, 190.006, Fla. Stat.

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Rule 1 .3
(1 )

Public Meetings, Hearings, and Workshops.
Notice. Except in emergencies, or as otherwise required by statute or these Rules, at least seven (7) days, but no more than thirty (30) days public notice shall be given of any public meeting, hearing or workshop of the Board.  Public  notice shall be given by publication in a newspaper of general circulation in the District and in the county in which the District is located. "General circulation" means a publication that is printed and published at least once a week for the preceding year, offering at least 25% of its words in the English language, qualifies as a periodicals material for postal purposes in the county in which the District is located, is for sale to the public generally, is available to the public generally for the publication of official or other notices, and is customarily containing information of a public character or of interest or of value to the  residents  or owners of property in the county where published, or of interest or of value to the general public. The annual meeting notice required to be published by Section
189.015 of the Florida Statutes, shall be published in a newspaper not of limited subject  matter,  which  is  published  at  least  five  days  a  week,  unless  the  only newspaper in the county is published less than five days a week.  Each Notice shall state, as applicable:
The date, time and place ofthe meeting, hearing or workshop;
A brief description of the nature, subjects, and purposes of the meeting, hearing, or workshop;
The District office address for the submission of requests for copies of the agenda, as well as a contact name and telephone number for verbal requests for copies ofthe agenda; and
The following or substantially similar language: "Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting/hearing/workshop is  asked to advise the District Office at least forty-eight (48) hours before the meeting/hearing/workshop by contacting the District Manager at (407) 723-5900. If you are hearing or speech impaired, please contact the Florida Relay Service at 1 (800) 955-8770 or 1 (800) 955-8771, who can aid you in contacting the District Office."
The following or substantially similar language: "A person who decides to appeal any decision made at the meeting/hearing/workshop with respect to any matter considered at the meeting/hearing/workshop is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made including the testimony and evidence upon which the appeal is to be based."

The following or substantially similar language: "The meeting [or hearing or workshop] may be continued in progress without additional notice to a time, date, and location stated on the record."
Mistake. In the event that a meeting is held under the incorrect assumption that notice required by law and these Rules has been given, the Board at its next properly noticed meeting shall cure such defect by considering the agenda items from the prior meeting individually and anew.
Agenda. The District Manager, under the guidance of District Counsel and the Chairperson or Vice-Chairperson, shall prepare an agenda of the meeting/hearing/workshop. The agenda and any meeting materials available in an electronic format, excluding any confidential and any confidential and exempt information, shall be available to the public at least seven days before the meeting/hearing/workshop, except in an emergency. Meeting materials shall be defined as, and limited to, the agenda, meeting minutes, resolutions, and agreements of the District that District staff deems necessary for Board approval. Inclusion of additional materials for Board consideration other than those defined herein as "meeting materials" shall not convert such materials into "meeting materials." For good cause, the agenda may be changed after it is first made available for distribution, and additional materials may be added or provided under separate cover at the meeting. The requirement of good cause shall be liberally construed to allow the District to efficiently conduct business and to avoid the expenses associated with special meetings.
The District may, but is not required to, use the following format in preparing its agenda for its regular meetings:
Call to order Roll call
Public comment Organizational matters Review of minutes
Specific items of old business Specific items ofnew business Staff reports
District Counsel
District Engineer
District Manager
Financial Report
Approval of Expenditures Supervisor' s requests and comments Public comment
Adjournment

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(5)

(6)

Minutes. The Secretary shall be responsible for preparing and keeping the minutes of each meeting of the Board. Minutes shall be corrected and approved by the Board at a subsequent meeting. The Secretary may work with other staff members in preparing draft minutes for the Board's consideration.
Special Requests. Persons wishing to receive, by mail, notices or agendas of meetings, may so advise the District Manager or Secretary at the District Office. Such persons shall furnish a mailing address in writing and shall be required to pre-pay the cost of the copying and postage.
Emergency Meetings. The Chairperson, or Vice-Chairperson if the Chairperson is unavailable, upon consultation with the District Manager and District Counsel, if available, may convene an emergency meeting of the Board without first having complied with sections (1) and (3) of this Rule, to act on emergency matters that may affect the public health, safety, or welfare. Whenever possible, the District Manager shall make reasonable efforts to provide public notice and notify all Board members of an emergency meeting twenty-four (24) hours in advance. Reasonable efforts may include telephone notification. Notice of the emergency meeting must be provided both before and after the meeting on the District's website, if it has one. Whenever an emergency meeting is called, the District Manager shall be responsible for notifying at least one newspaper of general circulation in the District. After an emergency meeting, the Board shall publish in a newspaper of general circulation in the District, the time, date and place of the emergency meeting, the reasons why an emergency meeting was necessary, and a description of the action taken. Actions taken at an emergency meeting may be ratified by the Board at a regularly noticed meeting subsequently held.
Public Comment. The Board shall set aside a reasonable amount of time at each meeting for public comment and members of the public shall be permitted to provide comment on any proposition before the Board. The portion of the meeting generally reserved for public comment shall be identified in the agenda. Policies governing public comment may be adopted by the Board in accordance with Florida law.

(8) Budget Hearing. Notice of hearing on the annual budget(s) shall be in accord with Section 1 90.008 of the Florida Statutes. Once adopted in accord with Section
1 90.008 of the Florida Statutes, the annual budget(s) may be amended from time to time by action of the Board. Approval of invoices by the Board in excess of the funds allocated to a particular budgeted line item shall serve to amend the budgeted line item.
Public Hearings. Notice of required public hearings shall contain the information required by applicable Florida law and by these Rules applicable to meeting notices and shall be mailed and published as required by Florida law. The District Manager shall ensure that all such notices, whether mailed or published, contain the information required by Florida law and these Rules and are mailed and

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published as required by Florida law. Public hearings may be held during Board meetings when the agenda includes such public hearing.
(1 0)     Participation by Teleconference/Videoconference.   District staff may participate in Board meetings by teleconference or videoconference. Board members may also participate in Board meetings by teleconference or videoconference if in the good judgment of the Board extraordinary circumstances exist; provided however, at least three Board members must be physically present at the meeting location to establish a quorum. Such extraordinary circumstances shall be presumed when a Board member participates by teleconference or videoconference, unless a majority of the Board members physically present determines that extraordinary circumstances do not exist.
(1 1) Board Authorization. The District has not adopted Robert' s Rules of Order. For each agenda item, there shall be discussion permitted among the Board members during the meeting. Unless such procedure is waived by the Board, approval or disapproval of resolutions and other proposed Board actions shall be in the form of a motion by one Board member, a second by another Board member, and an affirmative vote by the majority of the Board members present. Any Board member, including the Chairperson, can make or second a motion.
Continuances. Any meeting or public hearing of the Board may be continued without re-notice or re-advertising provided that:

The Board identifies on the record at the original meeting a reasonable need for a continuance;
The continuance is to a specified date, time, and location publicly announced at the original meeting; and
The public notice for the original meeting states that the meeting may be continued to a date and time and states that the date, time, and location of any continuance shall be publicly announced at the original meeting and posted at the District Office immediately following the original meeting.
Attorney-Cl ient Sessions. An Attorney-Client Session is permitted when the District's attorneys deem it necessary to meet in private with the Board to discuss pending litigation to which the District is a party before a court or administrative agency or as may be authorized by law. The District's attorney must request such session at a public meeting. Prior to holding the Attorney-Client Session, the District must give reasonable public notice of the time and date of the session and the names of the persons anticipated to attend the session. The session must commence at an open meeting in which the Chairperson or Vice-Chairperson announces the commencement of the session, the estimated length of the session, and the names of the persons who will be attending the session. The discussion during the session is confined to settlement negotiations or strategy related to

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litigation expenses or as may be authorized by law. Only the Board, the District's attorneys (including outside counsel), the District Manager, and the court reporter may attend an Attorney-Client Session. During the session, no votes may be taken and no final decisions concerning settlement can be made. Upon the conclusion of the session, the public meeting is reopened, and the Chairperson or Vice-Chairperson must announce that the session has concluded. The session must be transcribed by a court-reporter and the transcript of the session filed with the District Secretary within a reasonable time after the session. The transcript
shall not be available for public inspection until after the conclusion of the litigation.
) Security and Firesafety Board Discussions. Portions of a meeting which relate to or would reveal a security or firesafety system plan or portion thereof made confidential and exempt by section 1 1 9.071 (3)(a), Florida Statutes, are exempt from the public meeting requirements and other requirements of section 286.01 1, Florida Statutes, and section 24(b), Article 1 of the State Constitution. Should the Board wish to discuss such matters, members of the public shall be required to. leave the meeting room during such discussion. Any records of the Board' s discussion of such matters, including recordings or minutes, shall be maintained as confidential and exempt records in accordance with Florida law.
SLpaewciIfimcpAleumtheonrtietdy::  §§ 118990.061 91 (25)(, a1)9l06.,011910(1.050)6, ,F1la9.0S.0t0a7t., 190.008, 286.0105, 286.01 1, 286.0113, 286.0114, Fla. Stat.

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Rule 1.4	Internal Controls to Prevent Fraud, Waste and Abuse
ill Internal Controls. The District shall establish and  maintain  internal controls designed to:
Prevent and detect "fraud," "waste" and "abuse" as those terms are defined in section 1 1 .45(1), Florida Statutes; and
Promote and encourage compliance with applicable laws, rules contracts, grant agreements, and best practices; and
Support economical and efficient operations; and
Ensure reliability of financial records and reports; and
Safeguard assets.
ill Adoption. The internal controls to prevent fraud, waste and abuse shall be adopted and amended by the District in the same manner as District policies.

SLpaewciIfimcpAleumtheonrtietdy:  § 218.03.30(131)(,5F),la1.9S0t.0at1.1(15), Fla. Stat.

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Rule 2.0
(1) 

(2)

Rulemaking Proceedings.
Commencement  of Proceedings.   Proceedings held for adoption,  amendment,  or repeal of a District rule shall be conducted according to these Rules. Rulemaking proceedings shall be deemed to have been initiated upon publication of notice by the District. A "rule" is a District statement of general applicability that implements, interprets, or prescribes law or policy, or describes the procedure or practice requirements of the District ("Rule"). Nothing herein shall be construed as requiring the District to consider or adopt rules unless required by Chapter 190 of the Florida Statutes. Policies adopted by the District which do not consist of rates, fees, rentals or other monetary charges may be, but are not required to be, implemented through rulemaking proceedings.
Notice of Rule Development.
Except when the intended action is the repeal of a Rule, the District shall provide notice of the development of a proposed rule by publication of a Notice of Rule Development in a newspaper of general circulation in the District before providing notice of a proposed rule as required by section
(3) of this Rule. Consequently, the Notice of Rule Development shall be published at least twenty-nine (29) days prior to the public hearing on the proposed Rule. The Notice of Rule Development shall indicate the subject area to be addressed by rule development, provide a short, plain explanation of the purpose and effect of the proposed rule, cite the specific legal authority for the proposed rule, and include a statement of how a person may promptly obtain, without cost, a copy of any preliminary draft, if available.
All rules as drafted shall be consistent with Sections 120.54(1 )(g) and 120.54(2)(b) ofthe Florida Statutes.

Notice of Proceedings and Proposed Rules.
Prior to the adoption, amendment, or repeal of any rule other than an emergency rule, the District shall give notice of its intended action, setting forth a short, plain explanation of the purpose and effect of the proposed action, a reference to the specific rulemaking authority pursuant to which the rule is adopted, and a reference to the section or subsection of the Florida Statutes being implemented, interpreted, or made specific. The notice shall include a summary of the District's statement of the estimated regulatory costs, if one has been prepared, based on the factors set forth in Section 1 20.541 (2) of the Florida Statutes, and a statement that any person who wishes to provide the District with a lower cost regulatory alternative as provided by Section 1 20.541 (1), must do so in writing within twenty­ one (21) days after publication of the notice. The notice shall additionally include a statement that any affected person may request a public hearing

16 

by submitting a written request within twenty-one (21) days after the date of publication of the notice. Except when intended action is the repeal of a rule, the notice shall include a reference to both the date on which and the place where the Notice of Rule Development required by section (2) of this Rule appeared.
The notice shall be published in a newspaper of general circulation in the District and each county in which the District is located not less than twenty-eight (28) days prior to the intended action. The proposed rule shall be available for inspection and copying by the public at the time of the publication of notice.
The notice shall be mailed to all persons named in the proposed rule and to all persons who, at least fourteen (1 4) days prior to such mailing, have made requests of the District for advance notice of its rulemaking proceedings. Any person may file a written request with the District Manager to receive notice by mail of District proceedings to adopt, amend, or repeal a rule. Such persons must furnish a mailing address and may be required to pay the cost of copying and mailing.
Rule Development Workshops.   Whenever requested in writing by any affected person, the District must either conduct a rule development workshop prior to proposing rules for adoption or the Chairperson must explain in writing why a workshop is unnecessary. The District may initiate a rule development workshop but is not required to do so.
Petitions to Initiate Rulemaking. All Petitions to Initiate Rulemaking proceedings must contain the name, address, and telephone number of the petitioner, the specific action requested, the specific reason for adoption, amendment, or repeal, the date submitted, the text of the proposed rule, and the facts showing that the petitioner is regulated by the District or has a substantial interest in the rulemaking. Not later than sixty (60) calendar days following the date of filing a petition, the Board shall initiate rulemaking proceedings or deny the petition with a written statement of its reasons for the denial. If the petition is directed to an existing policy that the District has not formally adopted as a rule, the District may, in its discretion, notice and hold a public hearing on the petition to consider the comments of the public directed to the policy, its scope and application, and to consider whether the public interest is served adequately by the application of the policy on a case-by-case basis, as contrasted with its formal adoption as a rule. However, this section shall not be construed as requiring the District to adopt a rule to replace a policy.

Rulemaking M aterials. After the publication of the notice referenced in section
(3) of this Rule, the Board shall make available for public inspection and shall provide, upon request and payment of the cost of copies, the following materials:

17 

The text of the proposed rule, or any amendment or repeal of any existing rules;
A detailed written statement of the facts and circumstances justifying the proposed rule;
A copy of the statement of estimated regulatory costs if required by Section 1 20.541 of the Florida Statutes; and
The published notice.
Hearing. The District may, or, upon the written request of any affected person received within twenty-one (21) days after the date of publication of the notice described in section (3) of this Rule, shall, provide a public hearing for the presentation of evidence, argument, and oral statements, within the reasonable conditions and limitations imposed by the District to avoid duplication, irrelevant comments, unnecessary delay, or disruption of the proceedings. The District shall publish notice of the public hearing in a newspaper of general circulation within the District either in the text of the notice described in section (3) of this Rule or in a separate publication at least seven (7) days before the scheduled public hearing. The notice shall specify the date, time, and location of the public hearing, and the name, address, and telephone number of the District contact person who can provide information about the public hearing. Written statements may be submitted by any person prior to or at the public hearing. All timely submitted written statements shall be considered by the District and made part of the rulemaking record.

Emergency Rule Adoption. The Board may adopt an emergency rule if it finds that immediate danger to the public health, safety, or welfare exists which requires immediate action. Prior to the adoption ofan emergency rule, the District Manager shall make reasonable efforts to notify a newspaper of general circulation in the District. Notice of emergency rules shall be published as soon as possible in a newspaper of general circulation in the District. The District may use any procedure which is fair under the circumstances in the adoption of an emergency rule as long as it protects the public interest as determined by the District and otherwise complies with these provisions.
	egotiated Rulemaking. The District may use negotiated rulemaking in developing and adopting rules pursuant to Section 120.54(2)(d) of the Florida Statutes, except that any notices required under Section 1 20.54(2)(d) of the Florida Statutes, may be published in a newspaper of general circulation in the county in which the District is located.
)     Rulemaking Record.   In all  rulemaking proceedings,  the  District  shall  compile and maintain a rulemaking record. The record shall include, if applicable:

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The texts of the proposed rule and the adopted rule;
All notices given for a proposed rule;
Any statement of estimated regulatory costs for the rule;
A written summary of hearings, if any, on the proposed rule;
All written comments received by the District and responses to those written comments; and
All notices and findings pertaining to an emergency rule. (1 1) Petitions t o Challenge Existing Rules.
Any person substantially affected by a rule may seek an administrative determination of the invalidity of the rule on the ground that the rule is an invalid exercise of the District's authority.
The petition seeking an administrative determination must state with particularity the provisions alleged to be invalid with sufficient explanation of the facts or grounds for the alleged invalidity and facts sufficient to show that the person challenging a rule is substantially affected by it.
The petition shall be filed with the District. Within 10 days after receiving the petition, the Chairperson shall, if the petition complies with the requirements of subsection (b) of this section, designate any member of the Board (including the Chairperson), District Manager, District Counsel, or other person as a hearing officer who shall conduct a hearing within 30 days thereafter, unless the petition is withdrawn or a continuance is granted by agreement of the parties. The failure of the District to follow the applicable rulemaking procedures or requirements in this Rule shall be presumed to be material; however, the District may rebut this presumption by showing that the substantial interests of the petitioner and the fairness ofthe proceedings have not been impaired.

Within 30 days after the hearing, the hearing officer shall render a decision and state the reasons therefor in writing.
Hearings held under this section shall be de novo in nature. The petitioner has a burden of proving by a preponderance of the evidence that the existing rule is an invalid exercise of District authority as to the objections raised. The hearing officer may:
Administer oaths and affirmations;

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Rule upon offers of proof and receive relevant evidence;
Regulate the course of the hearing, including any pre-hearing  matters;
Enter orders; and
Make or receive offers of settlement, stipulation, and adjustment.
The petitioner and the District shall be adverse parties. Other substantially affected persons may join the proceedings as intervenors on appropriate terms which shall not unduly delay the proceedings.
Variances and Waivers. A "variance" means a decision by the District to grant a modification to all or part of the literal requirements of a rule to a person who is subject to the rule. A "waiver" means a decision by the District not to apply all or part of a rule to a person who is subject to the rule. Variances and waivers from District rules may be granted subject to the following:

Variances and waivers shall be granted when the person subject to the rule demonstrates that the purpose ofthe underlying statute will be or has been achieved by other means by the person, and when application of the rule would create a substantial hardship or would violate principles of fairness. For purposes of this section, "substantial hardship" means a demonstrated economic, technological, legal, or other type of hardship to the person requesting the variance or waiver. For purposes of this section, "principles of fairness" are violated when the literal application of a rule affects a particular person in a manner significantly different from the way it affects other similarly situated persons who are subject to the rule.
A person who is subj ect to regulation by a District Rule may file a petition with the District, requesting a variance or waiver from the District's Rule. Each petition shall specify:
The rule from which a variance or waiver is requested;
The type ofactionrequested;
The specific facts that would justify a waiver or variance for the petitioner; and
The reason why the variance or the waiver requested would serve the purposes of the underlying statute.
The District shall review the petition and may request only that information needed to clarify the petition or to answer new questions

20

raised by or directly related to the petition. If the petitioner asserts that any request for additional information is not authorized by law or by Rule of the District, the District shall proceed, at the petitioner's written request, to process the petition.
The Board shall grant or deny a petition for variance or waiver and shall announce such disposition at a publicly held meeting of the Board, within ninety (90) days after receipt of the original petition, the last item of timely requested additional material, or the petitioner's written request to finish processing the petition. The District's statement granting or denying the petition shall contain a statement of the relevant facts and reasons supporting the District's action.
(13) Rates, Fees, Rentals and Other Charges. All rates, fees, rentals, or other charges shall be subject to rulemaking proceedings. Policies adopted by the District which do not consist of rates, fees, rentals or other charges may be, but are not required to be, implemented through rulemaking proceedings.
SLpaewciIfimcpAleumtheonrtietdy::  §§ 190.011 (5), 190..03151 (21)5,),F1la9.0S.0ta3t5., Fla. Stat.

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Rule 3.0
(1) 

Competitive Purchase.
Purpose and Scope. In order to comply with Sections 1 90.033(1) through (3 ),
287.055 and 287.017 of the Florida Statutes, the following provisions shall apply to the purchase of Professional Services, insurance, construction  contracts, design-build services, goods, supplies, and materials, Contractual Services, and maintenance services.

Board Authorization. Except in cases of an Emergency Purchase, a competitive purchase governed by these Rules shall only be undertaken after authorization by the Board.
Defi nitions.
"Competitive Solicitation" means a formal, advertised  procurement process, other than an Invitation to Bid,  Request for Proposals, or Invitation to Negotiate, approved by the Board to purchase commodities and/or services which affords vendors fair treatment in the competition for award of a District purchase contract.
"Continuing Contract" means a contract for Professional Services entered into in accordance with Section 287.055 of the Florida Statutes, between the District and a firm, whereby the firm provides Professional Services to the District for projects in which the costs do not exceed two  million dollars ($2,000,000), for a study activity when the fee for such Professional Services to the District does not exceed  two  hundred thousand dollars ($200,000), or for work of a specified nature as  outlined in the contract with the District, with no time limitation except that the contract must provide a termination clause (for example, a contract for general District engineering services). Firms providing Professional Services under Continuing Contracts shall not be required  to  bid  against one another.

"Contractual Service" means the rendering by a contractor of its time and effort rather than the furnishing of specific commodities. The term applies only to those services rendered by individuals and firms who are independent contractors. Contractual Services do not include auditing services, Maintenance Services, or Professional Services as defined in Section 287.055(2)(a) of the Florida Statutes, and these Rules. Contractual Services also do not include any contract for the furnishing of labor or materials for the construction, renovation, repair, modification, or demolition of any facility, building, portion of building, utility, park, parking lot, or structure or other improvement to real property entered into pursuant to Chapter 255 of the Florida Statutes, and Rules 3.5 or 3.6.

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"Design-Build Contract" means a single contract with a Design-Build Firm for the design and construction ofa public construction project.
"Design-Build Firm" means a partnership, corporation or other legal entity that:
Is certified under Section 489.1 19 of the Florida Statutes, to engage in contracting through a certified or registered general contractor or a certified or registered building contractor as the qualifying agent; or
Is certified under Section 471 .023 of the Florida Statutes, to practice or to offer to practice engineering; certified under Section 481 .219 of the Florida Statutes, to practice or to offer to practice architecture; or certified under Section 481 .319 of the Florida Statutes, to practice or to offer to practice landscape architecture.
"Design Criteria Package" means concise, performance-oriented drawings or specifications for a public construction project. The purpose of the Design Criteria Package is to furnish sufficient information to permit Design-Build Firms to prepare a bid or a response to the District's Request for Proposals, or to permit the District to enter into a negotiated Design­ Build Contract. The Design Criteria Package must specify performance­ based criteria for the public construction project, including the legal description of the site, survey information concerning the site, interior space requirements, material quality standards, schematic layouts and conceptual design criteria of the project, cost or budget estimates, design and construction schedules, site development requirements, provisions for
utilities, stormwater retention and disposal, and parking requirements applicable to the project. Design Criteria Packages shall require firms to submit information regarding the qualifications, availability, and past work of the firms, including the partners and members thereof.
"Design Criteria Professional" means a firm who holds a current certificate of registration under Chapter 481 of the Florida Statutes, to practice architecture or landscape architecture, or a firm who holds a current certificate as a registered engineer under Chapter 471 of the Florida Statutes, to practice engineering, and who is employed by or under contract to the District to provide professional architect services, landscape architect services, or engineering services in connection with the preparation of the Design Criteria Package.
"Emergency Purchase" means a purchase necessitated by a sudden unexpected tum of events (for example, acts of God, riot, fires, floods, hurricanes, accidents, or any circumstances or cause beyond the control of the Board in the normal conduct of its business), where the Board finds

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that the delay incident to competitive purchase would be detrimental to the interests of the District. This includes, but is not limited to, instances where the time to competitively award the project will jeopardize the funding for the project, will materially increase the cost of the project, or will create an undue hardship on the public health, safety, or welfare.
	"Invitation to Bid" is a written solicitation for sealed bids with the title, date, and hour of the public bid opening designated specifically and defining the commodity or service involved. It includes printed instructions prescribing conditions for bidding, qualification, evaluation criteria, and provides for a manual signature  of an authorized representative. It may include one or more bid alternates.
(i) "Invitation to Negotiate" means a written solicitation for competitive sealed replies to select one or more vendors with which to commence negotiations for the procurement of commodities or services.
	"Negotiate" means to conduct legitimate, arm's length discussions and conferences to reach an agreement on a term or price.
"Professional Services" means those services within the scope of the practice of architecture, professional engineering, landscape architecture, or registered surveying and mapping, as defined by the laws of Florida, or those services performed by any architect, professional engineer, landscape architect, or registered surveyor and mapper, in connection with the firm's or individual's professional employment or practice.
"Proposal (or Reply or Response) Most Advantageous to the District" means, as determined in the sole discretion of the Board, the proposal, reply, or response that is:
Submitted by a person or firm capable and qualified in all respects to perform fully the contract requirements, who has the integrity and reliability to assure good faith performance;
The most responsive to the Request for Proposals, Invitation to Negotiate, or Competitive Solicitation as determined by the Board; and
For a cost to the District deemed by the Board to be reasonable.
"Purchase" means acquisition by sale, rent, lease, lease/purchase, or installment sale. It does not include transfer, sale, or exchange of goods, supplies, or materials between the District and any federal, state, regional or local governmental entity or political subdivision of the State of Florida.

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"Request for Proposals" or "RFP" is a written solicitation for sealed proposals with the title, date, and hour of the public opening designated and requiring the manual signature of an authorized representative. It may provide general information, applicable laws and rules, statement of work, functional or general specifications, qualifications, proposal instructions, work detail analysis, and evaluation criteria as necessary.
"Responsive and Responsible Bidder" means an entity or individual that has submitted a bid that conforms in all material respects to the Invitation to Bid and has the capability in all respects to fully perform the contract requirements and the integrity and reliability that will assure good faith performance. "Responsive and Responsible Vendor" means an entity or individual that has submitted a proposal, reply, or response that conforms in all material respects to the Request for Proposals, Invitation to Negotiate, or Competitive Solicitation and has the capability in all respects to fully perform the contract requirements and the integrity and reliability that will assure good faith performance. In determining whether an entity or individual is a Responsive and Responsible Bidder (or Vendor), the District may consider, in addition to factors described in the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, the following:

The ability and adequacy of the professional personnel employed by the entity/individual;
The past performance of the entity/individual for the District and in other professional employment;
The willingness of the entity/individual to meet time and budget requirements;
The geographic location of the entity' s/individual's headquarters or office in relation to the project;
The	recent,	current,	and	projected	workloads	of	the entity/individual;
The volume of work previously awarded to the entity/individual;
Whether the cost components of the bid or proposal are appropriately balanced; and
Whether the entity/individual 1s a certified minority business enterprise.

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"Responsive Bid," "Responsive Proposal," "Responsive Reply," and "Responsive Response" all mean a bid, proposal, reply, or response which conforms in all material respects to the specifications and conditions in the Invitation to Bid, Request for Proposals, Invitations to Negotiate, or Competitive Solicitation document and these Rules, and the cost components of which, if any, are appropriately balanced. A bid, proposal, reply or response is not responsive if the person or firm submitting it fails to meet any material requirement relating to the qualifications, financial stability, or licensing of the bidder.
LSpaewciIfimc pAleumtheonrtietdy::  §§ 190..0331 ,(52)5, 51.920,021817(.1055)5, ,FFlala. .SStatat.t.

Rule 3.1
(1) 

Procedure Under the Consultants' Competitive Negotiations Act.
Scope. The following procedures are adopted for the selection of firms or individuals to provide Professional Services exceeding the thresholds herein described, for the negotiation of such contracts, and to provide for protest of actions of the Board under this Rule. As used in this Rule, "Project" means that fixed capital outlay study or planning activity when basic construction cost is estimated by the District to exceed the threshold amount provided in Section
287.017 of the Florida Statutes, for CATEGORY FIVE, or for a planning study activity when the fee for Professional Services is estimated by the District to exceed the threshold amount provided in Section 287.017 for CATEGORY TWO, as such categories may be amended or adjusted from time to time.
Qualifying Procedures. In order to be eligible to provide Professional Services to the District, a consultant must, at the time of receipt of the firm's qualification submittal:
Hold all required applicable state professional licenses in good standing;
Hold all required applicable federal licenses in good standing, if any;
Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the consultant is a corporation; and
Meet any qualification requirements set forth in the District's Request for Qualifications.
Evidence of compliance with this Rule may be submitted with the qualifications, if requested by the District. In addition, evidence of compliance must be submitted any time requested by the District.

Public Announcement. Except in cases of valid public emergencies as certified by the Board, the District shall announce each occasion  when  Professional Services are required for a Project or a Continuing Contract by publishing a notice providing a general description of the Project, or the nature of the Continuing Contract, and the method for interested consultants to apply for consideration. The notice shall appear in at least one (1) newspaper of general circulation in the District and in such other places as the District deems  appropriate.  The  notice must allow at least fourteen (14) days for submittal of qualifications from the date of publication. The District may maintain lists of consultants interested in receiving such notices. These consultants are  encouraged to submit annually statements of qualifications and performance data. The District shall make reasonable efforts to provide copies of any notices to such consultants,  but  the failure to do so shall not give such consultants any bid protest or other rights or otherwise disqualify any otherwise valid procurement process. The Board has the

27

right to reject any and all qualifications, and such reservation shall be included in the published notice. Consultants not receiving a contract award shall not be entitled to recover from the District any costs of qualification package preparation or submittal.

Competitive Selecti on.

The Board shall review and evaluate the data submitted in response to the notice described in section (3) of this Rule regarding qualifications and performance ability, as well as any statements of qualifications on file. The Board shall conduct discussions with, and may require public presentation by consultants regarding their qualifications, approach to the Project, and ability to furnish the required services. The Board shall then select and list the consultants, in order of preference, deemed to be the most highly capable and qualified to perform the required Professional Services, after considering these and other appropriate criteria:

The ability and adequacy of the professional personnel employed by each consultant;

Whether a consultant is a certified minority business enterprise;

Each consultant's past performance;

The willingness of each consultant to meet time and budget requirements;

The geographic location of each consultant's headquarters, office and personnel in relation to the project;

The recent, current, and projected workloads of each consultant; and

The volume of work previously awarded to each consultant by the District.

Nothing in these Rules shall prevent the District from evaluating and eventually selecting a consultant if less than three (3) Responsive qualification packages, including packages indicating a desire not to provide Professional Services on a given Project, are received.

If the selection process is administered by any person or committee other than the full Board, the selection made will be presented to the full Board with a recommendation that competitive negotiations be instituted with the selected firms in order of preference listed.

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Notice of the rankings adopted by the Board, including the rejection of some or all qualification packages, shall be provided in writing to all consultants by United States Mail, hand delivery, facsimile, or overnight delivery service. The notice shall include the following statement: "Failure to file a protest within the time prescribed in Rule 3. 11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests of the District's ranking decisions under this Rule shall be in accordance with the procedures set forth in Rule 3.1 1. 
Competitive Negotiation.
After the Board has authorized the beginning of competitive negotiations, the District may begin such negotiations with the firm listed as most qualified to perform the required Professional Services at a rate or amount of compensation which the Board determines is fair, competitive, and reasonable.
In negotiating a lump-sum or cost-plus-a-fixed-fee professional contract for more than the threshold amount provided in Section 287.017 of the Florida Statutes, for CATEGORY FOUR, the firm receiving the award shall be required to execute a truth-in-negotiation certificate stating that "wage rates and other factual unit costs supporting the compensation are accurate, complete and current at the time of contracting. " In addition, any professional service contract under which such a certificate is required, shall contain a provision that "the original contract price and any additions thereto, shall be adjusted to exclude any significant sums by which the Board determines the contract price was increased due to inaccurate, incomplete, or noncurrent wage rates and other factual unit costs."
Should the District be unable to negotiate a satisfactory agreement with the firm determined to be the most qualified at a price deemed by the District to be fair, competitive, and reasonable, then negotiations with that firm shall be terminated and the District shall immediately begin negotiations with the second most qualified firm. If a satisfactory agreement with the second firm cannot be reached, those negotiations shall be terminated and negotiations with the third most qualified firm shall be undertaken.
Should the District be unable to negotiate a satisfactory agreement with one  of the  top  three  (3)  ranked  consultants,  additional  firms  shall  be selected by the District, in order of their competence and qualifications. Negotiations shall continue, beginning with the first-named firm on the list, until an agreement is reached or the list of firms is exhausted.

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Contracts; Public Records. In accordance with Florida law, each contract entered into pursuant to this Rule shall include provisions required by law that require the contractor to comply with public records laws.

Continuing Contract. Nothing in this Rule shall prohibit a Continuing Contract between a consultant and the District.
Emergency Purchase. The District may make an Emergency Purchase without complying with these Rules. The fact that an Emergency Purchase has occurred or is necessary shall be noted in the minutes of the next Board meeting.
SLpaewciIfimcpAleumtheonrtietdy:  §§ 1 9190.0710(15, )1, 9109.0 1011(13()1, 51)9,0F.0la3.3S, t2a8t7. .055, Fla. Stat.

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Rule 3.2	Procedure Regarding Auditor Selection.
In order to comply with the requirements of Section 218.391 of the Florida Statutes, the following procedures are outlined for selection of firms or   individuals  to  provide Auditing Services and for the negotiation of such contracts. For audits required under Chapter 190 of the Florida Statutes but not meeting the thresholds of Chapter 218 of the Florida Statutes, the District need not follow these procedures but may proceed with the selection of a firm or individual to provide Auditing Services and  for the negotiation of such contracts in the manner the Board determines is in the best interests of the District.
Definitions.
"Auditing Services" means those services within the  scope of the practice  of a certified public accounting firm licensed under Chapter 473 of the Florida Statutes, and qualified to conduct audits in accordance  with government auditing  standards as adopted by the Florida Board of Accountancy.

"Committee" means the auditor selection committee appointed by the Board as described in section (2) of this Rule.
Establishment of Auditor Selection Committee. Prior to a public announcement under section (4) of this Rule that Auditing Services are required, the Board shall establish an auditor selection committee ("Committee"), the primary purpose of which is to assist the Board in selecting an auditor to conduct the annual financial audit required by Section 21 8.39 of the Florida Statutes. The Committee shall include at least three individuals, at least one of which must also be a member of the Board.  The establishment and  selection of the Committee must be  conducted at a publicly noticed and held meeting of the Board. The Chairperson of the Committee must be a member of the Board. An  employee,  a  chief executive officer, or a chief financial officer of the  District  may not  serve  as  a member of  the Committee; provided however such individual may serve the Committee in an advisory capacity.
Establishment of Minimum Qualifications and Evaluation Criteria. Prior to a public announcement under section (4) of this Rule that Auditing Services are required, the Committee shall meet at a publicly noticed meeting to establish minimum qualifications and factors to use for the evaluation of Auditing Services to be provided by a certified public accounting firm licensed under Chapter 473 of the Florida Statutes, and qualified to conduct audits in accordance with government auditing standards as adopted by the Florida Board of Accountancy.

Minimum Qual ifications. In order to be eligible to submit a proposal, a firm must, at all relevant times including the time of receipt  of  the proposal by the District:

Hold all required applicable state professional licenses in good standing;
Hold all required applicable federal licenses in good standing, if any;
Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the proposer is  a corporation; and
Meet any pre-qualification requirements established by the Committee and set forth in the RFP or other specifications.
If requested in the RFP or other specifications, evidence of compliance with the minimum qualifications as established by the Committee must be submitted with the proposal.
Evaluation Criteria. The factors established for the evaluation of Auditing Services by the Committee shall include, but are not limited to:
Ability of personnel;
Experience;
Ability to furnish the required services; and
Such other factors as may be determined by the Committee to be applicable to its particular requirements.
The Committee may also choose to consider compensation as a factor. If the Committee establishes compensation as one of the factors, compensation shall not be the sole or predominant factor used to evaluate proposals.
Public Announcement. After identifying the factors to be used in evaluating the proposals for Auditing Services as set forth in section (3) of this Rule, the Committee shall publicly announce the opportunity to provide Auditing Services. Such public announcement shall include a brief description of the audit and how interested firms can apply for consideration and obtain the RFP. The notice shall appear in at least one (1) newspaper of general circulation in the District and the county in which the District is located. The public announcement  shall  allow for at least seven (7) days for the submission of proposals.
Request for Proposals. The Committee shall provide interested firms with a Request for Proposals ("RFP"). The RFP shall provide information on how proposals are to be evaluated and such other information the Committee

32 

determines is necessary for the firm to prepare a proposal. The RFP shall state the time and place for submitting proposals.
Committee' s Evaluation of Proposals and Recommendation. The  Committee shall meet at a publicly held meeting that is publicly noticed for a reasonable time in advance of the meeting to evaluate all qualified proposals and may,  as part of the evaluation, require that each interested firm provide a public presentation where the Committee may conduct discussions with the firm, and where the firm may present information, regarding the firm's qualifications. At the public meeting, the Committee shall rank and recommend in order  of  preference  no fewer than three firms deemed to be the most highly qualified to perform the required services after considering the factors established pursuant to subsection (3)(b) of this Rule. If fewer than three firms respond to the RFP or if no firms respond to the RFP, the Committee shall recommend such firm as it deems to be the most highly qualified. Notwithstanding the foregoing, the Committee may recommend that any and all proposals be rejected.
Board Selection of Auditor.
Where compensation was not selected as a factor used in evaluating the proposals, the Board shall negotiate with the firm ranked first and inquire of that firm as to the basis of compensation. If the Board is unable to negotiate a satisfactory agreement with the first ranked firm at a price deemed by the Board to be fair, competitive, and reasonable, then negotiations with that firm shall be terminated and the Board shall immediately begin negotiations with the second ranked firm. If a satisfactory agreement with the second ranked firm cannot be  reached, those negotiations shall be terminated and negotiations with the third ranked firm shall be undertaken. The Board may reopen formal negotiations with any one of the three top-ranked firms, but it may not negotiate with more than one firm at a time. If the Board is unable to negotiate a satisfactory agreement with any of the selected firms, the Committee shall recommend additional firms in order  of the firms' respective competence and qualifications. Negotiations shall continue, beginning with the first-named firm on the list, until an agreement is reached or the list of firms is exhausted.
Where compensation was selected as a factor used in evaluating the proposals, the Board shall select the highest-ranked qualified firm or document in its public records the reason for not selecting the highest­ ranked qualified firm.
In negotiations with firms under this Rule, the Board may allow the District Manager, District Counsel, or other designee to conduct negotiations on its behalf.

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Notwithstanding the foregoing, the Board may reject any or all proposals. The Board shall not consider any proposal, or enter into any contract for Auditing Services, unless the proposed agreed-upon compensation is reasonable to satisfy the requirements of Section 21 8.39 of the Florida Statutes, and the needs of the District.
Contract. Any agreement reached under this Rule shall be evidenced by a written contract, which may take the form ofan engagement letter signed and executed by both parties. The written contract shall include all provisions and conditions of  the procurement of such services and shall include, at a minimum, the following:
A provision specifying the services to be provided and fees or other compensation for such services;
A provision requiring that invoices for fees or other compensation be submitted in sufficient detail to demonstrate compliance with the terms of the contract;
A provision setting forth deadlines for the auditor to submit a preliminary draft audit report to the District for review and to submit a final audit report no later than June 30 of the fiscal year that follows  the fiscal year for which the audit is being conducted;
A provision specifying the contract period, including renewals, and conditions under which the contract may be terminated or renewed. The maximum contract period including renewals shall be five (5) years. A renewal may be done without the use of the auditor selection procedures provided in this Rule but must be in writing.
Provisions required by law that require the auditor to comply with public records laws.
	otice  of  Award.    Once  a  negotiated  agreement  with  a  firm  or  individual  is reached, or the Board authorizes the execution ofan agreement with a firm where compensation was a factor in the evaluation of proposals, notice of the intent to award, including the rejection of some or all proposals, shall be provided in writing to all proposers by United States Mail, hand delivery, facsimile, or overnight delivery service. The notice shall include the following statement: "Failure to file a protest within the time prescribed in Rule 3.1 1 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests regarding the award of contracts under this Rule shall be as provided for in Rule 3. 1 1 . No proposer shall be entitled to recover any costs ofproposal preparation or submittal from the District.
SLpaewciIfimcpAleumtheonrtietdy:  §§ 1 1990..07101 (15, )2, 1189.03.30,1211(81 .53)9, 1F,laF.laS.taStt.at.

34

35

Rule 3.3
(1) 

(2)

Purchase of Insurance.
Scope. The purchases of life, health, accident, hospitalization, legal expense, or annuity insurance, or all of any kinds of such insurance for the officers and employees of the District, and for health, accident, hospitalization, and legal expenses upon a group insurance plan by the District, shall be governed by this Rule. This Rule does not apply to the purchase of any other type of insurance by the District, including but not limited to liability insurance, property insurance, and directors and officers insurance. Nothing in this Rule shall require the District to purchase insurance.
Procedure. For a purchase of insurance within the scope of these Rules, the following procedure shall be followed:
The Board shall cause to be prepared a Notice of Invitation to Bid.
Notice of the Invitation to Bid shall be advertised at least once m a newspaper of general circulation within the District. The notice shall allow at least fourteen (14) days for submittal ofbids.
The District may maintain a list of persons interested in receiving notices of Invitations to Bid. The District shall make reasonable efforts to provide copies of any notices to such persons, but the failure to do so shall not give such consultants any bid protest or other rights or otherwise disqualify any otherwise valid procurement process.
Bids shall be opened at the time and place noted in the Invitation to Bid.
If only one (1) response to an Invitation is received, the District may proceed with the purchase. If no response to an Invitation to Bid is received, the District may take whatever steps are reasonably necessary in order to proceed with the purchase.

The Board has the right to reject any and all bids and such reservations shall be included in all solicitations and advertisements.
Simultaneously with the review of the submitted bids, the District may undertake negotiations with those companies that have submitted reasonable and timely bids and, in the opinion of the District, are fully qualified and capable of meeting all services and requirements. Bid responses shall be evaluated in accordance with the specifications and criteria contained in the Invitation to Bid; in addition, the total cost to the District, the cost, if any, to the District officers, employees, or their dependents, the geographic location of the company' s headquarters and offices in relation to the District, and the ability of the company to guarantee premium stability may be considered. A contract to purchase

36

insurance shall be awarded to that company whose response to the Invitation to Bid best meets the overall needs of the District, its officers, employees, and/or dependents.
Notice of the intent to award, including rejection of some or all bids, shall be provided in writing to all bidders by United States Mail, by hand delivery, or by overnight delivery service. The notice shall include the following statement: "Failure to file  a protest within the time prescribed  in Rule 3.1 1 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests of the District's procurement of insurance under this Rule shall be in accordance with the procedures set forth in Rule 3. 11. 
LSpaewciIfimcpAleumtheonrtietdy:  § §1 1 29.00.80,1F1 (l5a). ,S1t9a0t..01 1(15), Fla. Stat.

37

Rule 3.4
(1) 

(2)

Pre-qualification
Scope. In its discretion, the District may undertake a pre-qualification process in accordance with this Rule for vendors to provide construction services, goods, supplies, and materials, Contractual Services, and maintenance services.
Procedure. When the District seeks to pre-qualify vendors, the following procedures shall apply:
The Board shall cause to be prepared a Request for Qualifications.
For construction services exceeding the thresholds described in Section
255 .20 of the Florida Statutes, the Board must advertise the proposed pre­ qualification criteria and procedures and allow at least seven (7) days notice of the public hearing for comments on such pre-qualification criteria and procedures. At such public hearing, potential vendors may object to such pre-qualification criteria and procedures. Following such public hearing, the Board shall formally adopt pre-qualification criteria and procedures prior to the advertisement of the Request for Qualifications for construction services.
The Request for Qualifications shall be advertised at least once in a newspaper of general circulation within the District and within the county in which the District is located. The notice shall allow at least seven (7) days for submittal of qualifications for goods, supplies and materials, Contractual Services, maintenance services, and construction services under two hundred fifty thousand dollars ($250,000). The notice shall allow at least twenty-one (21) days for submittal of qualifications for construction services estimated to cost over two hundred fifty thousand dollars ($250,000) and thirty (30) days for construction services estimated to cost over five hundred thousand dollars ($500,000).
The District may maintain lists of persons interested in receiving notices of Requests for Qualifications.  The District shall make a good faith effort to provide written notice, by electronic mail, United States Mail, hand delivery, or facsimile, to persons who provide their name and address to the District Manager for inclusion on the list. However, failure of a person to receive the notice shall not invalidate any pre-qualification determination or contract awarded in accordance with these Rules and shall not be a basis for a protest of any pre-qualification determination or contract award.

If the District has pre-qualified vendors for a particular category of purchase, at the option of the District, only those persons who have been pre-qualified will be eligible to submit bids, proposals, replies or

38 

responses in response to the applicable Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.

In order to be eligible to submit qualifications, a firm or individual must, at the time ofreceipt of the qualifications:

Hold all required applicable state professional licenses in good standing;
Hold all required applicable federal licenses in good standing, if any;
Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the vendor is a corporation; and
Meet any special pre-qualification requirements set forth in the Request for Qualifications.
Evidence of compliance with these Rules must be submitted with the qualifications if required by the District. Failure to submit evidence of compliance when required may be grounds for rejection of the qualifications.
Qualifications shall be presented to the Board, or a committee appointed by the Board, for evaluation in accordance with the Request for Qualifications and this Rule. Minor variations in the qualifications may be waived by the Board. A variation is minor if waiver of the variation does not create a competitive advantage or disadvantage of a material nature.
All vendors determined by the District to meet the pre-qualification requirements shall be pre-qualified. To assure full understanding of the responsiveness to the requirements contained in a Request for Qualifications, discussions may be conducted with qualified vendors. Vendors shall be accorded fair treatment prior to the submittal date with respect to any opportunity for discussion and revision of qualifications. For construction services, any contractor pre-qualified and considered eligible by the Department of Transportation to bid to perform the type of work the project entails shall be presumed to be qualified to perform the project.

The Board shall have the right to reject all qualifications if there are not enough to be competitive or if rejection is determined to be in the best interest of the District. No vendor shall be entitled to recover any costs of qualification preparation or submittal from the District.

39

(3)

(j) Notice of intent to pre-qualify, including rejection of some or  all qualifications, shall be provided in writing to all vendors by United States Mail, electronic mail, hand delivery, facsimile, or overnight delivery  service.  The notice shall include the following statement: "Failure to file a protest within the time prescribed in Rule 3.1 1 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests of the District's pre-qualification decisions under this Rule shall be in accordance with the procedures set forth in Rule 3.1 1; provided however, protests related to the pre-qualification criteria and procedures for construction services shall be resolved in accordance with section (2)(b) of this Rule and Section 255 .20( 1 )(b) of the Florida Statutes.
Suspension, Revocation, or Denial ofQualification
The District, for good cause, may deny, suspend, or revoke a prequalified vendor's pre-qualified status. A suspension, revocation, or denial for good cause shall prohibit the vendor from bidding on any District construction contract for which qualification is required, shall constitute a determination of non-responsibility to bid on any other District construction or maintenance contract, and shall prohibit the vendor from acting as a material supplier or subcontractor on any District contract or project during the period of suspension, revocation, or denial. Good cause shall include the following:
One of the circumstances specified under Section 337 .1 6(2), Fla. Stat., has occurred.
11. Affiliated contractors submitted more than one proposal for the same work. In this event the pre-qualified status of all of the affiliated bidders will be revoked, suspended, or denied. All bids of affiliated bidders will be rejected.
111. The vendor made or submitted false, deceptive, or  fraudulent statements, certifications, or materials in any claim for payment or any information required by any District contract.
1v. The vendor or its affiliate defaulted on any contract  or a  contract  surety assumed control of financial responsibility for any contract  of the vendor.
The vendor's qualification to bid is suspended, revoked, or denied by any other public or semi-public entity, or the vendor has been the subject of a civil enforcement proceeding or settlement involving a public or semi-public entity.
v1. The vendor failed to comply with contract or warranty requirements or failed to follow District direction in the performance ofa contract.

40

v11. The vendor failed to timely furnish all contract documents required by the contract specifications, special provisions, or by any state or federal statutes or regulations. If the vendor fails to furnish any of the subject contract documents by the expiration of the period of suspension, revocation, or denial set forth above, the vendor's pre­ qualified status  shall remain suspended, revoked, or denied until the documents are furnished.
v111. The vendor failed to notify the District within 10 days of the vendor, or any of its affiliates, being declared in default or otherwise not completing work on a contract or being suspended from qualification to bid or denied qualification to bid by any other public or semi-public agency.
1x. The vendor did not pay its subcontractors or suppliers in a timely manner or in compliance with contract documents.
The vendor has demonstrated instances of poor or unsatisfactory performance, deficient management resulting in project delay, poor quality workmanship, a history of payment of liquidated damages, untimely completion of projects, uncooperative attitude, contract litigation, inflated claims or defaults.
x1. An affiliate of the vendor has previously been determined by the District to be non-responsible, and the specified period of suspension, revocation, denial, or non-responsibility remains in effect.
xn. The vendor or affiliate(s) has been convicted of a contract crime.
The term "contract crime" means any violation of state or federal antitrust laws with respect to a public contract or any violation of any state or federal law involving fraud, bribery, collusion, conspiracy, or material misrepresentation with respect to a public contract.
The term "convicted" or "conviction" means a finding of guilt or a conviction of a contract crime, with or without an adjudication of guilt, in any federal or state trial court of record as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or nolo contendere.
A denial, suspension, or revocation shall prohibit the vendor from being a subcontractor on District work during the period of denial, suspension, or revocation, except when a prime contractor's bid has used prices of a subcontractor who becomes disqualified after the bid, but before the request for authorization to sublet is presented.

41 

The District shall inform the vendor in writing of its intent to deny, suspend, or revoke its pre-qualified status and inform the vendor of its right to a hearing, the procedure which must be followed, and the applicable time limits. If a hearing is requested within 10 days after the receipt ofthe notice of intent, the hearing shall be held within 30 days after receipt by the District of the request for the hearing. The decision shall be issued within 15 days after the hearing.

Such suspension or revocation shall not affect the vendor' s obligations under any preexisting contract.

In the case of contract crimes, the vendor' s pre-qualified status under this Rule shall be revoked indefinitely. For all violations of Rule 3.4(3)(a) other than for the vendor's conviction for contract crimes, the revocation, denial, or suspension of a vendor's pre-qualified status under this Rule shall be for a specific period of time based on the seriousness of the deficiency.

Examples of factors affecting the seriousness of a deficiency are:

Impacts on project schedule, cost, or quality of work;

11. Unsafe conditions allowed to exist;

111. Complaints from the public;
1v. Delay or interference with the bidding process;

v. The potential for repetition;

v1. Integrity ofthe public contracting process;

vu. Effect on the health, safety, and welfare of the public.

SLpaewciIfimcpAleumtheonrtietdy:  §§ 190.0331 (, 52)5, 51.9005.2051,12(515).2, 0F,laF.laS.taStt.at.

42

Rule 3.5
(1 )

(2)

Construction Contracts, Not Design-Build.
Scope. All contracts for the construction or improvement of any building, structure, or other public construction works authorized by Chapter 190 of the Florida Statutes, the costs of which are estimated by the District  in accordance with generally accepted cost accounting principles to be in excess of the threshold amount for applicability of Section 255 .20 of the Florida Statutes, as that amount may be indexed or amended from time to time, shall be let  under  the  terms  of these Rules and the procedures of Section 255 .20 of the Florida Statutes, as the same may be amended from time to time. A project shall not be divided solely to avoid the threshold bidding requirements.

Procedure.   When a purchase of construction services is within the scope of this Rule, the following procedures shall apply:

The Board shall cause to be prepared an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.
Notice of the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation shall be advertised at least once in a newspaper of general circulation in the District and in the county in which the District is located. The notice shall also include the amount ofthe bid bond, if one is required. The notice shall allow at least twenty-one (21 ) days for submittal of sealed bids, proposals, replies, or responses, unless the Board, for good cause, determines a shorter period of time is appropriate. Any project projected to cost more than five hundred thousand dollars ($500,000) must be noticed at least thirty (30) days prior to the date for submittal of bids, proposals, replies, or responses. If the Board has previously pre-qualified contractors pursuant to Rule 3.4 and determined that only the contractors that have been pre-qualified will be permitted to submit bids, proposals, replies, and responses, the Notice of Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation need not be published. Instead, the Notice of Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation shall be sent to the pre-qualified contractors by United States Mail, hand delivery, facsimile, or overnight delivery service.
The District may maintain lists of persons interested in receiving notices of Invitations to Bid, Requests for Proposals, Invitations to Negotiate, and Competitive Solicitations. The District shall make a good faith effort to provide written notice, by electronic mail, United States Mail, hand delivery, or facsimile, to persons who provide their name and address to the District Manager for inclusion on the list. However, failure of a person to receive the notice shall not invalidate any contract awarded in accordance with this Rule and shall not be a basis for a protest of any contract award.

43

If the District has pre-qualified providers of construction services, then, at the option of the District, only those persons who have been pre-qualified will be eligible to submit bids, proposals, replies, or responses to Invitations to Bid, Requests for Proposals, Invitations to Negotiate, and Competitive Solicitations.
In order to be eligible to submit a bid, proposal, reply, or response, a firm or individual must, at the time of receipt of the bids, proposals, replies, or responses:
Hold all required applicable state professional licenses in good standing;
Hold all required applicable federal licenses in good standing, if any;
Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the bidder is a corporation; and
Meet any special pre-qualification requirements set forth in the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.
Any contractor that has been found guilty by a court of any violation of federal labor or employment tax laws regarding subjects including but not limited to, reemployment assistance, safety, tax withholding, worker's compensation, unemployment tax, social security and Medicare tax, wage or hour, or prevailing rate laws within the past 5 years may be considered ineligible by the District to submit a bid, response, or proposal for a District project.
Evidence of compliance with these Rules must be submitted with the bid, proposal, reply, or response, if required by the District. Failure to submit evidence of compliance when required may be grounds for rejection of the bid, proposal, reply, or response.
Bids, proposals, replies, and responses, or the portions of which that include the price, shall be publicly opened at a meeting noticed in accordance with Rule 1. 3, and at which at least one district representative is present. The name of each bidder and the price submitted in the bid
shall be announced at such meeting and shall be made available upon request. Minutes should be taken at the meeting and maintained by the District. Bids, proposals, replies, and responses shall be evaluated in

44

accordance with the respective Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation and these Rules. Minor variations in the bids, proposals, replies, or responses may be waived by the Board. A variation is minor if waiver of the variation does not create a competitive advantage or disadvantage of a material nature. Mistakes in arithmetic extension ofpricing may be corrected by the Board. Bids and proposals may not be modified or supplemented after opening; provided however, additional information may be requested and/or provided to evidence compliance, make non-material modifications, clarifications, or supplementations, and as otherwise permitted by Florida law.

The lowest Responsive Bid submitted by a Responsive and Responsible Bidder in response to an Invitation to Bid shall be accepted. In relation to a Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, the Board shall select the Responsive Proposal, Reply, or Response submitted by a Responsive and Responsible Vendor which is most advantageous to the District. To assure full understanding of the responsiveness to the solicitation requirements contained in a Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, discussions may be conducted with qualified vendors. Vendors shall be accorded fair treatment prior to the submittal date with respect to any opportunity for discussion, preparation, and revision of bids, proposals, replies, and responses.

The Board shall have the right to reject all bids, proposals, replies, or responses because they exceed the amount of funds budgeted for the purchase, if there are not enough to be competitive, or if rejection is determined to be in the best interest of the District. No contractor shall be entitled to recover any costs of bid,  proposal, response, or reply preparation or submittal from the District.
The Board may require potential contractors to furnish bid bonds, performance bonds, and/or other bonds with a responsible surety to be approved by the Board.
Notice of intent to award, including rejection of some or all bids, proposals, replies, or responses, shall be provided in writing to all contractors by United States Mail, hand delivery, facsimile, or overnight delivery service. The notice shall include  the  following  statement: "Failure to file a protest within the time prescribed in Rule 3. 1 1 of the Rules of the District shall constitute a waiver of proceedings under those
Rules," or wording to that effect. Protests of the District's purchase of construction services under this Rule shall be in accordance with the procedures set forth in Rule 3 .11. 

45

(3)

(4)

(5)

(6)

(k) If less than three (3) Responsive Bids, Proposals, Replies, or Responses are received, the District may purchase construction services or may rej ect the bids, proposals, replies, or responses for a lack of competitiveness. If no Responsive Bid, Proposal, Reply, or Response is received, the District may proceed with the procurement of construction services, in the manner the Board determines is in the best interests of the District, which may include but is not limited to a direct purchase of the construction services without further competitive selection processes.
Sole Source; Government. Construction services that are only available from a single source are exempt from this Rule. Construction services provided by governmental agencies are exempt from this Rule. This Rule shall not apply to the purchase of construction services, which may include goods, supplies, or materials, that are purchased under a federal, state, or local government contract that has been competitively procured by such federal, state, or local government in a manner consistent with the material procurement requirements of these Rules. A contract for construction services is exempt from this Rule if state or federal law prescribes with whom the District must contract or if the rate of payment is established during the appropriation process.
Contracts; Publ ic Records. In accordance with Florida law, each contract entered into pursuant to this Rule shall include provisions required by law that require the contractor to comply with public records laws.
Emergency Purchases . The District may make an Emergency Purchase without complying with these rules. The fact that an Emergency Purchase has occurred or is necessary shall be noted in the minutes of the next Board Meeting.
Exceptions. This Rule is inapplicable when:
The project is undertaken as repair or maintenance of an existing public facility;
The funding source of the project will be diminished or lost because the time required to competitively award the project after the funds become available exceeds the time within which the funding source must be spent;
The District has competitively awarded a project and the contractor has abandoned the project or the District has terminated the contract; or
The District, after public notice, conducts a public meeting under Section
286.01 1 of the Florida Statutes, and finds by a majority vote of the Board that it is in the public's best interest to perform the project using its own services, employees, and equipment.

SLpaewciIfimcpAleumtheonrtietdy:  §§ 11 90.07101(15, )1, 8199.00.5031,11(9150).0, 3F3la, .25S5ta.0t.518, 255.0525, 255.20, 287.055, Fla. Stat.
46

Rule 3.6

(1) 

(2)

Construction Contracts, Design-Build.

Scope. The District may utilize Design-Build Contracts for any public construction project for which the Board determines that use of such contract is in the best interest of the District. When letting a Design-Build Contract, the District shall use the following procedure:
Procedure.
The District shall utilize a Design Criteria Professional meeting the requirements of Section 287.055(2)(k) of the Florida Statutes, when developing a Design Criteria Package, evaluating the proposals and qualifications submitted by Design-Build Firms, and determining compliance of the project construction with the Design Criteria Package. The Design Criteria Professional may be an employee of the District, may be the District Engineer selected by the District pursuant to Section
287.055 of the Florida Statutes, or may be retained pursuant to Rule 3. 1. The Design Criteria Professional is not eligible to render services under a Design-Build Contract executed pursuant to the Design Criteria Package.
A Design Criteria Package for the construction project shall be prepared and sealed by the Design Criteria Professional. If the project utilizes existing plans, the Design Criteria Professional shall create a Design Criteria Package by supplementing the plans with project specific requirements, if any.
The Board may either choose to award the Design-Build Contract pursuant to the competitive proposal selection process set forth in Section 287.055(9) of the Florida Statutes, or pursuant to the qualifications-based selection process pursuant to Rule 3. 1. 

Qualifications-Based Selection.  Ifthe process set forth in Rule 3.1 is utilized, subsequent to competitive negotiations, a guaranteed maximum price and guaranteed completion date shall be established.

Competitive Proposal-Based Selection. If the competitive proposal selection process is utilized, the Board, in consultation with the Design Criteria Professional, shall establish the criteria, standards and procedures for the evaluation of Design-Build Proposals based on price, technical, and design aspects of the project, weighted for the project. After a Design Criteria Package and the standards and procedures for evaluation of proposals have been developed, competitive proposals from qualified firms shall be solicited pursuant to the design criteria by the following procedure:

47

A Request for Proposals shall be advertised at least once in a newspaper of general circulation in the county in which the District is located. The notice shall allow at least twenty-one (21) days for submittal of sealed proposals, unless the Board, for good cause, determines a shorter period of time is appropriate. Any project projected to cost more than five hundred thousand dollars ($500,000) must be noticed at least thirty (30) days prior to the date for submittal ofproposals.
The District may maintain lists of persons interested in receiving notices of Requests for Proposals. The District shall make a good faith effort to provide written notice, by electronic mail, United States Mail, hand delivery, or facsimile, to persons who provide their name and address to the District Manager for inclusion on the list. However, failure of a person to receive the notice shall not invalidate any contract awarded in accordance with this Rule and shall not be a basis for a protest of any contract award.

In order to be eligible to submit a proposal, a firm must, at the time ofreceipt of the proposals:
Hold the required applicable state  professional licenses in good standing, as defined by Section 287.055(2)(h) ofthe Florida Statutes;
Hold all required applicable federal licenses in good standing, if any;
Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the proposer is a corporation;
Meet any special pre-qualification requirements set forth in the Request for Proposals and  Design Criteria Package.
Any contractor that has been found guilty by a court of any violation of federal labor or employment tax laws regarding subjects including but not limited to reemployment assistance, safety, tax withholding, worker's compensation, unemployment tax, social security and Medicare tax, wage or hour, or prevailing rate laws within the past 5 years may

48

be considered ineligible by the District to submit a bid, response, or proposal for a District project.
Evidence of compliance with these Rules must be submitted with the proposal if required by the District. Failure to submit evidence of compliance when required may be grounds for rejection of the proposal.
The proposals, or the portions of which that include the price, shall be publicly opened at a meeting noticed in accordance with Rule 1 .3, and at which at least one district representative is present. The name of each bidder and the price submitted in the bid shall be announced at such  meeting and shall be made available upon request. Minutes should be taken at the meeting and maintained by  the District. In consultation with the Design Criteria Professional, the Board shall evaluate  the  proposals received based on evaluation criteria and procedures established prior to the solicitation of proposals, including but not limited to qualifications, availability, and past work of the firms and the partners and members  thereof.  The Board shall then select no fewer than three (3)  Design­ Build Firms as the most qualified.
The Board shall have the right to reject all proposals if the proposals are too high, or rejection is determined to be  in  the best interest of the District. No vendor shall be entitled to recover any costs of proposal preparation or submittal from the District.
If less than three (3) Responsive Proposals are received, the District may purchase design-build services or may reject the proposals for lack of competitiveness. If no Responsive Proposals are received, the District may proceed with the procurement of design-build services in the manner the Board determines is in the best interests of the District, which may include but is not limited to a direct purchase of the design-build services without further competitive selection processes.
Notice of the rankings adopted by the Board, including the rejection of some or all proposals, shall be provided in writing to all consultants by United States Mail, hand delivery, facsimile, or overnight delivery service.  The notice shall include the following  statement:  "Failure  to file a protest within the time prescribed in Rule 3 .11 of the

49

Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests of the District's rankings under this Rule shall be in accordance with the procedures set forth in Rule 3.1 1. 

	The Board shall negotiate a contract with the firm ranking the highest based on the evaluation standards and shall establish a price which the Board determines is fair, competitive and reasonable. Should the Board be unable to negotiate a satisfactory contract with the firm considered to be the most qualified at a price considered by the Board to be fair, competitive, and reasonable, negotiations with that firm must be terminated. The Board shall then undertake negotiations with the second most qualified firm, based on the ranking by the evaluation standards. Should the Board be unable to negotiate a satisfactory contract with the firm considered to be the second most qualified at a price considered by the Board to be fair, competitive, and reasonable, negotiations with that firm must be terminated. The Board shall then undertake negotiations with the third most qualified firm. Should the Board be unable to negotiate a satisfactory contract with the firm considered to be the third most qualified at a price considered by the Board to be fair, competitive, and reasonable, negotiations with that firm must be terminated. Should the Board be unable to negotiate a satisfactory contract with any of the selected firms, the Board shall select additional firms in order of their rankings based on the evaluation standards and continue negotiations until an agreement is reached or the list of firms is exhausted.

After the Board contracts with a firm, the firm shall bring to the Board for approval, detailed working drawings of the project.

1 0. The Design Criteria Professional shall evaluate the compliance of the detailed working drawings and project construction with the Design Criteria Package and shall provide the Board with a report of the same.

(3)

(4)

Contracts: Public Records. In accordance with Florida law, each contract entered into pursuant to this Rule shall include provisions required by law that require the contractor to comply with public records laws.

Emergency Purchase. The Board may, in case of public emergency, declare an emergency and immediately proceed with negotiations with the best qualified

50 

Design-Build Firm available at the time. The fact that an Emergency Purchase has occurred shall be noted in the minutes ofthe next Board meeting.

(5)

Exceptions. This Rule is inapplicable when:

The project is undertaken as repair or maintenance of an existing public facility;
The funding source of the project will be diminished or lost because the time required to competitively award the project after the funds become available exceeds the time within which the funding source must be spent;

The District has competitively awarded a project and the contractor has abandoned the project or the District has terminated the contractor; or
The District, after public notice, conducts a public meeting under Section
286.01 1 of the Florida Statutes, and finds by a majority vote ofthe Board that it is in the public's best interest to perform the project using its own services, employees, and equipment.
LSpaewciIfimcpAleumtheonrtietdy:  §§ 1 91 09..07101 (15, )1, 8199.05031,11(9150).0, 3F3la, 2. 5S5ta.0t.518, 255.0525, 255.20, 287.055, Fla. Stat.

51 

Rule 3.7
(1) 

(2)

(3)

Payment and Performance Bonds.
Scope. This Rule shall apply to contracts for the construction  of  a  public building, for the prosecution and completion of a public work, or for repairs upon a public building or public work and shall be construed in addition to terms prescribed by any other Rule that may also apply to such contracts.
Required Bond. Upon entering into a contract for any ofthe services described in section (1) of this Rule in excess of $200,000, the Board should require that the contractor, before commencing the work, execute and record a payment and performance bond in an amount equal to the contract price. Notwithstanding the terms of the contract or any other law, the District may not make payment to the contractor until the contractor has provided to the District a certified copy of the recorded bond.
Discretionary Bond. At the discretion of the Board, upon entering into a contract for any of the services described in section (1 ) of this Rule for an amount not exceeding $200,000, the contractor may be exempted from executing a payment and performance bond.

SLpaewciIfimcpAleumtheonrtietdy:  §§25159.00.50,1F1 (l5a). ,S1t9a0t..011(15), Fla. Stat.

52

Rule 3.8
(1) 

(2)

Goods, Supplies, and Materials.
Purpose and Scope.   All purchases of goods,  supplies, or materials exceeding the amount provided in Section 287.017 of the Florida Statutes, for CATEGORY FOUR, shall be purchased under the terms of this Rule. Contracts for purchases of "goods, supplies, and materials" do not include printing, insurance, advertising, or legal notices. A contract involving goods, supplies, or materials plus maintenance services may, in the discretion of the Board, be treated as a contract for maintenance services. However, a purchase shall not be  divided solely in  order to avoid the threshold bidding requirements.
Procedure. When a purchase of goods, supplies, or materials is within the scope ofthis Rule, the following procedures shall apply:
The Board shall cause to be prepared an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.
Notice of the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation shall be advertised at least once in a newspaper of general circulation within the District and within the county in which the District is located.  The notice  shall  also include the amount of the bid bond, if one is required. The notice shall allow at least seven (7) days for submittal ofbids, proposals, replies, or responses.
The District may maintain lists of persons interested in receiving notices of Invitations to Bid, Requests for Proposals, Invitations to Negotiate, or Competitive Solicitations. The District shall make a good faith effort to provide written notice, by electronic mail, United States Mail, hand delivery, or facsimile, to persons who provide their name and address to the District Manager for inclusion on the list. However, failure of a person to receive the notice shall not invalidate any contract awarded in accordance with this Rule and shall not be a basis for a protest of any contract award.

If the District has pre-qualified suppliers of goods, supplies, and materials, then, at the option of the District, only those persons who have been pre­ qualified will be eligible to submit bids, proposals, replies, or responses.
In order to be eligible to submit a bid, proposal, reply, or response,  a firm or individual must, at the time of receipt of the bids, proposals, replies, or responses:

Hold all required applicable state professional licenses m good standing;
Hold all required applicable federal licenses in good standing, if any;

53

Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 ofthe Florida Statutes, ifthe vendor is a corporation; and
Meet any special pre-qualification requirements set forth in the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.
Evidence of compliance with these Rules must be submitted with the bid, proposal, reply or response if required by the District. Failure to submit evidence of compliance when required may be grounds for rejection of the bid, proposal, reply, or response.
Any firm or individual whose principal place of business is outside the State of Florida must also submit a written opinion of an attorney at law licensed to practice law in that foreign state, as to the preferences, if any or none, granted by the law of that foreign state to business entities whose principal places of business are in that foreign state, in the letting of any or all public contracts. Failure to submit such a written opinion or submission of a false or misleading written opinion may be grounds for rejection of the bid, proposal, reply, or response.
Bids, proposals, replies, and responses shall be publicly opened at the time and place noted on the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation. Bids, proposals, replies, and responses shall be evaluated in accordance  with  the  respective  Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, and this Rule. Minor variations in the bids, proposals, replies, or responses may be waived by the Board.  A variation  is minor if waiver of the variation does not create a competitive advantage  or disadvantage of a material nature. Mistakes in arithmetic extension of pricing may be corrected by the Board. Bids and proposals may not be modified or supplemented after opening; provided however,  additional  information may be requested and/or provided to evidence compliance, make non­ material modifications, clarifications, or supplementations, and as
otherwise permitted by Florida law.
The lowest Responsive Bid, after taking into account the preferences provided for in this subsection, submitted by a Responsive and Responsible Bidder in response to an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation shall be accepted. If the lowest Responsive Bid is submitted by a Responsive and Responsible Bidder whose principal place of business is located  in  a  foreign state which does not grant a preference in competitive purchase to businesses whose principal place of business are in that foreign state, the

54

lowest Responsible and Responsive Bidder whose principal place of business is in the State of Florida shall be awarded a preference of five (5) percent. If the lowest Responsive Bid is submitted by a Responsive and Responsible Bidder whose principal place of business is located in a foreign state which grants a preference in competitive purchase to businesses whose principal place of business are in that foreign state, the lowest Responsible and Responsive Bidder whose principal place of business is in the State of Florida shall be awarded a preference equal to the preference granted by such foreign state.
To assure full understanding of the responsiveness to the solicitation requirements contained in an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, discussions may be conducted with qualified vendors. Vendors shall be accorded fair treatment prior to the submittal date with respect to any opportunity for discussion, preparation, and revision of bids, proposals, replies, and responses.
The Board shall have the right to reject all bids, proposals, replies, or responses because they exceed the amount of funds budgeted for the purchase, if there are not enough to be competitive, or if rejection is determined to be in the best interest of the District. No vendor shall be entitled to recover any costs of bid, proposal, reply, or response preparation or submittal from the District.
The Board may require bidders and proposers to furnish bid bonds, performance bonds, and/or other bonds with a responsible surety to be approved by the Board.

G) Notice of intent to award, including rejection of some or all bids, proposals, replies, or responses shall be provided in writing to all vendors by United States Mail, hand delivery, facsimile, or overnight delivery service. The notice shall include the following statement: "Failure to file
a protest within the time prescribed in Rule 3. 11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests of the District's purchase of goods, supplies, and materials under this Rule shall be in accordance with the procedures set forth in Rule 3. 11 .
(k) If less than three (3) Responsive Bids, Proposals, Replies, or Responses are received, the District may purchase goods, supplies, or materials, or may reject the bids, proposals, replies, or responses for a lack of competitiveness. If no Responsive Bid, Proposal, Reply, or Response is received, the District may proceed with the procurement of goods, supplies, and materials, in the manner the Board determines is in the best interests of the District, which may include but is not limited to a direct

55 

(5)

(6)

purchase ofthe goods, supplies, and materials without further competitive selection processes.
Goods. Supplies, and Materials included in a Construction Contract Awarded Pursuant to Rule 3. 5 or 3.6 . There may be occasions where the District has undergone the competitive purchase of construction services which contract may include the provision of goods, supplies, or materials. In that  instance,  the District may approve a change order to the contract and directly purchase the goods, supplies, and materials. Such purchase of goods, supplies, and materials deducted from a competitively purchased construction contract shall be exempt from this Rule.

(4)

Exemption. Goods, supplies, and materials that are only available from a single source are exempt from this Rule. Goods, supplies, and materials provided by governmental agencies are exempt from this Rule. A contract for goods, supplies, or materials is exempt from this Rule if state or federal law prescribes with whom the District must contract or if the rate of payment is established during the appropriation process. This Rule shall not apply to the  purchase  of  goods, supplies or materials that are purchased under a federal, state, or local government contract that has been competitively procured by such federal, state, or local government in a manner consistent with the material procurement requirements of these Rules.
Renewal . Contracts for the purchase of goods, supplies, and/or materials subject to this Rule may be renewed for a maximum period of five (5) years.
Emergency Purchases. The District may make an Emergency Purchase without complying with these rules. The fact that an Emergency Purchase has occurred or is necessary shall be noted in the minutes of the next Board meeting.

LSpaewciIfimcpAleumtheonrtietdy:  §§ 1809..05131(, 51)9, 01.9003.30,1218(715.0)1, 7F,la2.8S7.t0a8t.4, Fla. Stat.

56

Rule 3.9
(1) 

(2)

Maintenance Services.
Scope. All contracts for maintenance ofany District facility or project shall be set under the terms of this Rule if the cost exceeds the amount provided in Section
287.017 of the Florida Statutes, for CATEGORY FOUR. A contract involving goods, supplies, and materials plus maintenance services may, in the discretion of the Board, be treated as a contract for maintenance services. However, a purchase shall not be divided solely in order to avoid the threshold bidding requirements.
Procedure.   When a purchase of maintenance services is within the scope of this Rule, the following procedures shall apply:
The Board shall cause to be prepared an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.
Notice of the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation shall be advertised at least once in a newspaper of general circulation within the District and within the county in which the District is located. The notice shall  also include the amount of the bid bond, if one is required. The notice shall allow at least seven (7) days for submittal of bids, proposals, replies, or responses.
The District may maintain lists of persons interested in receiving notices of Invitations to Bid, Requests for Proposals, Invitations to Negotiate, and Competitive Solicitations. The District shall make a good faith effort to provide written notice, by electronic mail, United States Mail, hand delivery, or facsimile, to persons who provide their name and address to the District Manager for inclusion on the list. However, failure of a person to receive the notice shall not invalidate any contract awarded in accordance with this Rule and shall not be a basis for a protest of any contract award.

If the District has pre-qualified suppliers of maintenance services, then, at the option of the District, only those persons who have been pre-qualified will be eligible to submit bids, proposals, replies, and responses.
In order to be eligible to submit a bid, proposal, reply, or response, a firm or individual must, at the time of receipt of the bids, proposals, replies, or responses:

Hold all required applicable state professional licenses m good standing;
Hold all required applicable federal licenses in good standing, if any;

57

Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, ifthe vendor is a corporation; and
Meet any special pre-qualification requirements set forth in the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.
Evidence of compliance with these Rules must be submitted with the bid, proposal, reply, or response if required by the District. Failure to submit evidence of compliance when required may be grounds for rejection of the bid, proposal, reply, or response.
Bids, proposals, replies, and responses shall be publicly opened at the time and place noted on the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation. Bids, proposals, replies, and responses shall be evaluated in accordance  with  the respective  Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, and these Rules. Minor variations in the bids, proposals,
replies, and responses may be waived by the Board.  A variation is minor if waiver of the variation does not create a competitive advantage or disadvantage of a material nature. Mistakes in arithmetic extension of pricing may be corrected by the Board. Bids and proposals may not be modified or supplemented after opening; provided however, additional information may be requested and/or provided to evidence  compliance, make non-material modifications, clarifications, or supplementations, and as otherwise permitted by Florida law.
The lowest Responsive Bid submitted in response to an Invitation to Bid by a Responsive  and  Responsible  Bidder shall be  accepted.  In relation to a Request for Proposals, Invitation to Negotiate or  Competitive Solicitation the Board shall select the Responsive Proposal, Reply, or Response submitted by a Responsive and Responsible Vendor which is most advantageous to the District. To assure full understanding of the responsiveness to the solicitation requirements contained in a Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, discussions may be conducted with qualified vendors. Vendors shall be accorded fair treatment prior to the submittal date with respect to any opportunity for discussion, preparation, and revision of bids, proposals, replies, or responses.
The Board shall have the right to reject all bids, proposals, replies, or responses because they exceed the amount of funds budgeted for the purchase, if there are not enough to be competitive, or if rejection is determined to be in the best interest of the District. No Vendor shall be

58 

entitled to recover any costs of bid, proposal, reply, or response preparation or submittal from the District.
The Board may require bidders and proposers to furnish bid bonds, performance bonds, and/or other bonds with a responsible surety to be approved by the Board.
Notice of intent to award, including rejection of some or all bids, proposals, replies, or responses shall be provided in writing to all vendors by United States Mail, hand delivery, facsimile, or overnight delivery service. The notice shall include the following statement: "Failure to file a protest within the time prescribed in Rule 3 .11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests of the District' s procurement of maintenance services under this Rule shall be in accordance with the procedures set forth in Rule 3. 11. 
If less than three (3) Responsive Bids, Proposals, Replies, or Responses are received, the District may purchase the maintenance services or may reject the bids, proposals, replies, or responses for a lack of competitiveness. If no Responsive Bid, Proposal, Reply, or Response is received, the District may proceed with the procurement of maintenance services, in the manner the Board determines is in the best interests of the District, which may include but is not limited to a direct purchase of the maintenance services without further competitive selection processes.
Exemptions.   Maintenance services that are only available from a single source are exempt from this Rule. Maintenance services provided by governmental agencies are exempt from this Rule. A contract for maintenance services is exempt from this Rule if state or federal law prescribes with whom the District must contract or if the rate of payment is established during the appropriation process.
Renewal. Contracts for the purchase of maintenance services subject to this Rule may be renewed for a maximum period of five (5) years.
Contracts; Public Records. In accordance with Florida law, each contract entered into pursuant to this Rule shall include provisions required by law that require the contractor to comply with public records laws.

Emergency Purchases. The District may make an Emergency Purchase without complying with these rules. The fact that an Emergency Purchase has occurred or is necessary shall be noted in the minutes of the next Board meeting.
LSpaewciIfimc pAleumtheonrtietdy::  §§ 11 9109..0710(15, )1, 9109.00.3031,12(8157).0, 179,0F.0l3a3. ,SFtalat.. Stat.

59 

Rule 3.10

(2)

Contractual Services.
Exemption from Competitive Purchase. Pursuant to Section 1 90.033(3) of the Florida Statutes, Contractual Services shall not be subject to competitive purchasing requirements. If an agreement is predominantly for Contractual Services, but also includes maintenance services or the purchase of goods and services, the contract shall not be subject to competitive purchasing requirements. Regardless ofwhether an advertisement or solicitation for Contractual Services is identified as an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, no rights or remedies under these Rules, including but not limited to protest rights, are conferred on persons, firms, or vendors proposing to provide Contractual Services to the District.

Contracts: Public Records. In accordance with Florida law, each contract for Contractual Services shall include provisions required by law that require the contractor to comply with public records laws.

SLpaewciIfimcpAleumtheonrtietdy:: §§§§ 119109.0.01710(15,),119900.0.01 1(3(1),51),9F0.l0a3. 3S,taFtl.a. Stat.

60

Rule 3.11	Protests with Respect to Proceedings under Rules 3.1, 3.2, 3.3, 3.4, 3.5, 3.6,
3.8, and 3.9.
The resolution of any protests with respect to proceedings under Rules 3.1, 3.2, 3.3, 3.4, 3.5, 3.6, 3.8, and 3.9 shall be in accordance with this Rule.
)	Filing.
With respect to a protest regarding qualifications, specifications, documentation, or other requirements contained in a Request for Qualifications, Request for Proposals, Invitation to Bid, or Competitive Solicitation issued by the District, the notice of protest shall be filed in writing within seventy-two (72) calendar hours (excluding Saturdays, Sundays, and state holidays) after the first advertisement of the Request for Qualifications, Request for Proposals, Invitation to Bid, or Competitive Solicitation. A formal protest setting forth with particularity the facts and law upon which the protest is based shall be filed within seven (7) calendar days (including Saturdays, Sundays, and state holidays) after the initial notice of protest was filed. For purposes of this Rule, wherever applicable, filing will be perfected and deemed to have occurred upon receipt by the District. Failure to file a notice of protest shall constitute a waiver of all rights to protest the District's intended decision. Failure to file a formal written protest shall constitute an abandonment of the protest proceedings and shall automatically terminate the protest proceedings.
Except for those situations covered by subsection (l)(a) of this Rule, any firm or person who is affected adversely by a District's ranking or intended award under Rules 3.1, 3.2, 3.3, 3.4, 3.5, 3.6, 3.8, or 3.9 and desires to contest the District's ranking or intended award, shall file with the District a written notice of protest within seventy-two (72) calendar hours (excluding Saturdays, Sundays, and state holidays) after receipt of the notice of the District's ranking or intended award. A formal protest setting forth with particularity the facts and law upon which the protest is based shall be filed within seven (7) calendar days (including Saturdays, Sundays, and state holidays) after the initial notice of protest was filed. For purposes of this Rule, wherever applicable, filing will be perfected and deemed to have occurred upon receipt by the District. Failure to file a notice of protest shall constitute a waiver of all rights to protest the District's ranking or intended award. Failure to file a formal written protest shall constitute an abandonment of the protest proceedings and shall automatically terminate the protest proceedings.

If the requirement for the posting of a protest bond and the amount of the protest bond, which may be expressed by a percentage of the contract to be awarded or a set amount, is disclosed in the District's competitive solicitation documents for a particular purchase under Rules 3.1, 3.2, 3.3,

61

3.4, 3.5 , 3.6, 3.8, or 3.9, any person who files a notice of protest must post the protest bond. The amount of the protest bond shall be determined by District staff after consultation with the Board and within the limits, if any, imposed by Florida law. In the event the protest is successful, the protest bond shall be refunded to the protester. In the event the protest is unsuccessful, the protest bond shall be applied towards the District's costs, expenses, and attorney' s fees associated with hearing and defending the protest. In the event the protest is settled by mutual agreement of the parties, the protest bond shall be distributed as agreed to by the District and protester.
The District does not accept documents filed by electronic mail or facsimile transmission. Filings are only accepted during normal business hours.
Contract Execution. Upon receipt of a notice of protest which has been timely filed, the District shall not execute the contract under protest until the subject of the protest is resolved. However, if the District sets forth in writing particular facts and circumstances showing that delay incident to protest proceedings will jeopardize the funding for the project, will materially increase the cost of the project, or will create an immediate and serious danger to the public health, safety, or welfare, the contract may be executed.
Informal Proceeding. If the Board determines a protest does not involve a disputed issue of material fact, the Board may, but is not obligated to, schedule an informal proceeding to consider the protest. Such informal proceeding shall be at a time and place determined by the Board. Notice of such proceeding shall be sent via facsimile, United States Mail, or hand delivery to the protester and any substantially affected persons or parties not less than three (3) calendar days prior to such informal proceeding. Within thirty (30) calendar days following the informal proceeding, the Board shall issue a written decision setting forth the factual, legal, and policy grounds for its decision.

Formal  Proceeding.  If the Board determines a protest involves disputed issues of material fact or if the Board elects not to use the informal proceeding process provided for in section (3) of this Rule, the District shall schedule a formal hearing to resolve the protest. The Chairperson shall designate any member of the Board (including the Chairperson), District Manager, District Counsel, or other person as a hearing officer to conduct the hearing. The hearing officer may:
Administer oaths and affirmations;
Rule upon offers of proof and receive relevant evidence;
Regulate the course ofthe hearing, including any pre-hearing matters;

62

Enter orders; and
Make or receive offers of settlement, stipulation, and adjustment.
The hearing officer shall, within thirty (30) days after the hearing or receipt of the hearing transcript, whichever is later, file a recommended order which shall include a caption, time and place of hearing, appearances entered at the hearing, statement of the issues, findings of fact and conclusions of law, separately stated, and a recommendation for final District action. The District shall allow each party fifteen (15) days in which to submit written exceptions to the recommended order. The District shall issue a final order within sixty (60) days after the filing of the recommended order.
Intervenors.  Other  substantially  affected persons  may join the  proceedings  as intervenors on appropriate terms which shall not unduly delay the proceedings.
Rejection of all Qualifications, Bids, Proposals, Replies and Responses after Receipt of Notice of Protest. If the Board determines there was a violation oflaw, defect, or an irregularity in the competitive solicitation process, the Bids, Proposals, Replies, and Responses are too high, or if the Board determines it is otherwise in the District's best interest, the Board may reject all qualifications, bids, proposals, replies, and responses and start the competitive solicitation process anew. If the Board decides to reject all qualifications, bids, proposals, replies, and responses and start the competitive solicitation process anew, any pending protests shall automatically terminate.
Settlement. Nothing herein shall preclude the settlement of any protest under this Rule at any time.
LSpaewciIfimcpAleumtheonrtietdy:  §§1 91090.0.3031 ,1 (F5l)a,. 1S9t0a.t0. 11(15), Fla. Stat.

63

Rule 4.0	Effective Date.
These Rules shall be effective January 15, 2020, except that no election of officers required by these Rules shall be required until after the next regular election for the Board.
Specific Authority: §§ 190.011(5), 190.01 1(15), Fla. Stat.
Law Implemented: §§ 190.011(5), 190.011(15), Fla. Stat.

64

Lakeside Landings Community Development District

Additional Services to the District

Lakeside Landings Community Development District

Seal and Stripe Proposals

Fausnig�	PROPOSAL	Page 1 of 1

910 Charles StrSeTeRtIPE & LINE  INC.
Longwood, FL 32750
(407) 261 -5446 * Fax (407) 261 -5449
TO PFM G roup
1 2051 Corporate Blvd
Orlando, FL 32817 

PHONE	FAX

PROPOSAL #
JLaOkBesNidAeMLEa/nLdOinCgARTeIO-sNtripe Marsh Landing Dr
City of Winter Haven

DATE	11 /1 5/1 9 1 9-1 084

Attention:	Dexter 407-212-231 3

1	LS	$	2, 950.00	$	2,950.00	
18	EA	$	65.00	$	1 ,1 70.00	
1	LS	$	3,01 6.00	$	3,01 6.00	
1	LS	$	3,530.00	$	3,530.00	

glasgowd@pfm.com

Customer Emailed Image of jobsite & Project Info

We hereby submit specifications and estimates for:	

Item	Description

Painted Parking Lot Striping & Thermoplastic Pavement Markings
Remove and Replace Wheel Stops
Sealcoating Parking Lot
Option 1 - Coal Tar

Quantity

U/M	Unit Price	Amount

- or -
Option 2

- Asphalt Emulsion

All material is guaranteed to be as specified All work to be completed in a workmanlike manner accord­ ing to standard practices Any alteration or deviation from above specifications involving exlra costs
'Nill be executed only upon written orders, and will become an extra charge over and above the estimate

All agreements contingent upon strikes, accidents or delays beyond our control.

Authorized SiQnature

Total:	AS ABOVE

�

Net 30

Terms:
MJ1vv	Proposal Valid for
90 Days

Acceptance of Proposal The above prices, specifications and conditions are satisfactory and hereby accepted. You are authorized to do the work as specified
Payment will be made as outlined above.

Date of Acceptance	SiQnature
CONTACTS:	Estimating Department
Phil Fausnight, PresidenUContracts Administrator John Bruce, Project Coordinator/Scheduling
Cris Mercedes, Gen Admin, Insurance, Submittals

File: 19-1 08•1 Lii:kesi<le Landing Resllipe - Wi.nler Haven :<ls

estimating@fausniqht.com
phil@fausniqht.com john.bruce@fausniqht.com cris@fausnight.com

Central Florida Parking Lot Maintenance

8636242287 Brian Hayes brian_hayes29@aol.com
Estimate
ADDRESS
DEXTER GLASGOW
5701 Lakeside's landing Blvd Winter haven , FL 33881

CENTRAL FLORIDA
PARKI NG LOT MAI NTENANCE

ESTIMATE # 1 073
DATE  1 1 /1 8/201 9

ACTIVITY
SSeaalelscosting 1 7430sq ft Of the parking lot at the clubhouse with
two coats of Gem seal brand seal coat oil spots will be treated with a bonding agent first coat exceeds federal specs with 2
pounds of silica sand as per the manufacturers requirements sealer will be continuously mixed Machine sprays at a 1 /5 of a gallon per yard ratio We will apply two coats. Parking lot will
need to Coned off in a left and right section work area job will take two days
SStarliepsing  4 new arrows around round about
SPaalreksing lot striping 25 white lines and 3 handicap stalls and 1 stop bar

QTY
1 7,430

RATE	AMOUNT
0.1 835915	3,200.00

4	100.00	400.00	
29	25.00	725.00	
		
$4,325.00	

TOTAL

Accepted By	Accepted Date

225 E. Edgewood Dr., Lakeland, FL 33803 Brian Hayes 863-624-2287

D&C Parking Lot Maintenance Inc. 101 50 Grand Canal Dr. UNIT 1 5302 Windermere, FL 34786 US info@dcplm.com
www.dcplm.com

Estimate		
ADDRESS	SHIP TO	ESTIMATE #	1 421	
Dexter Glasgow	Dexter Glasgow	DATE	1 1 /22/20 19 	
PFM Group Consulting LLC	PFM Group Consulting LLC			
12051 Corporate Blvd	1 2051 Corporate Blvd			
Orlando, FL 3281 7 USA	Orlando, FL 3281 7 USA			

DATE	SERVICE	DESCRIPTION	QTY	RATE	AMOUNT	
11 /22/201 9		job location				
		5701 lake side blvd				
11 /22/201 9	Seal Coating	Sealcoat crew mobilization :1 equipment to and from job site.
debris.	1 ,698	0.82	1 ,392.36	
		Sealcoating:
Approximately (1 696) square access aisle with two coats of sealer modified with Sealer A.M.
applied with mechanical spray rig as per manufacturer
coverage of six yards per

edges shall be "cut in" by hand. Product from manufacturer
=20-30% diluted (seasonal aggregate (sand) per gallon.				
11 /22/201 9	Pavement Markings	Striping crew mobilization :1 Delivery and retrieval of	498	1 .00	498.00	
		Striping and layout back to

33 parking stalls				

Delivery and retrieval and Transportation and disposal of

yards of asphalt parking and Gemseal coat tar opavement
or FSA additive. Product shall be

specifications at a minimum gallon. Curbs and other joined
certified bulk only. Mix design variations), 3% additive, 3Ibs.

equipment to and from job site.

existing:
handicaps

DATE	SERVICE	DESCR IPTION	QTY	RATE	AMOUNT
stop bars
3 arrows
2 lines in main street

no curb or wheel stops included on this price
Paint D&C Parking Lot uses:

WATERBORNE TRAFF� PAINT

coverage,

Formulated with high solids for more	durability and brighter colors. Formulated to reduce new asphalt cracking. Lead free, low VOC's and non- hazardous. Exceeds Fed Spec TTP-1 952-D
1 1 /22/201 9	please see attachment
11 /22/201 9	Sales	thermo plastic 3 arrows one stop	1 ,470	1.00	1 ,470.00
bar 2 lines

Thank you a have a great day!	TOTAL	$3,360.36

Accepted By	Accepted Date

Lakeside Landings Community Development District

Security Proposals

<Freeman Security Services Inc.
"The next best thing to ha ving the Police" 

Security Proposa{for Lak.gside Landings

!Note-:}f.tl infonnatwn containedin tli.is document is tlieproprietary property of'Freeman Security Services inc.,

}l6out Preeman Security Services Inc.

Freeman Security & Investigation Services was established in 2008 and since then has distinguished itself by its commitment to security professionalism. We offer highly trained officers who are dedicated to protecting your guest, employees, residents, clients and property. Each security professional is held to a strict standard of excellence in order to provide the highest level of service you as our client can appreciate.
Freeman Security & Investigation Services Inc. is owned and operated by certified Florida (FDLE), Law Enforcement Officer Instructor(s). This means our clients can feel confident knowing that our standards exceed the normal industry standards. Each of our security professionals are taught the most effective techniques of customer service/courtesy, area patrolling and monitoring of both employees, clients and guests on your property using the most proficient methods in handling any situation that may arise.
We here at Freeman Security Services strive to customize our services to fit your needs and exceed your expectations. We offer the best contracted class D and G security officers equipped with all the knowledge they need to serve you best.
Our number one goal is to provide confidence and safety that you and your customers expect from Professionally Trained and Licensed Security officers while maintaining a courteous and friendly, approachable demeanor. We feel that Freeman Security officers are the "Next best thing to having the Police" and you deserve nothing less.

"He who does notprevent a en.me when he can, encourages it".
-Seneca- roman philosopher mid-1st century AD

Security :Needs }f.ssessment
We at Freeman Security know how important the safety of your patrons, clients, residents, employees, guest, and family are. Yes, we said family also. We find that more and more "family" owned businesses are being established every day so the need for security services often does come close to home. So, with this in mind we would like that you ask yourself these few simple questions, Have I or someone I know ever... 
Been the victim of criminal mischief to your/their property?
Been the victim of a burglary or a robbery?
Been the victim of a thief and suffered revenue losses because of?
Lost time and money due an injury of an employee or guest?
Confronted by a belligerent, chemically or alcoholically impaired person?

Ifyou answered yes to any of these questions you will also have to ask yourself, at what cost should I be able to safeguard myself from these types of situations. Not to mention legal or civil suits that can come from employees, clients, residents or patrons complaining of poor and inadequate security at your location should they become the victim of a crime. Statistics show that the safer and more secure your environment is, the safer your family, employees, clients and guests feel, subsequently bringing people to frequent your location even more. What does this mean for you? We could take a wild guess... MORE $$$. Deterrence means a lot when it comes to the scenarios listed above, but the cost should not have to be a burden either. That is why Freeman Security Services can keep these situations at bay for you at a very affordable price. Our goals are one in the same. We want to provide the confidence, professionalism, safety, and piece of mind that your family, employees, clients and guest(s) expect and rely on. Professionals that people can feel comfortable approaching should you or they need any sort of assistance...That's why we are the Next best thing to having the Police.

<me Preeman Security Officer

Each of our professionals are state certified, trained and Professionally Licensed as a Class D and or D and G security officers, certified by the State of Florida.

Porms andpaperwor{

We also supply receipt reports. You will be provided with copies of all Daily reports for your records.

DAILY OFFICER RECEIPT REPORT: This form is what officers will complete throughout their workday. It will outline work completed.

HOURLY RECEIPT REPORT: This form will go more into detail when necessary completing work activities.

POST ORDERS: Post orders are what you the Client outline as required for work performed on your property.

Preeman o/ehicfe <Patro{
}Ind'Ezycutive <Escort Services

Although there are many forms of patrol, sometimes vehicle patrol is the most efficient for large sites and communities. With Freeman Security you will be able to choose what is best for your specific application. We offer both security marked and unmarked undercover vehicles. In addition, we also provide executive limousine services. The vehicles are only utilized as to what your specific needs are. Our limousine services are offered exclusively to our contracted clients free of charge.

Preeman Security Services Inc.

If requested by you, our contractors can be equipped with "State of the Art" digital recording technology. This means they are protecting your persons and property, guest, customers, employee's, with both audio and video during their contracted workday. This could be an essential for any type of litigation that could occur or for law enforcement documentation when needed to safeguard you and your assets. Our recording devices are very discrete.

Freeman Security "Next best thing to having the police"

FREEMAN SECURITY DRON E ARIAL PATROL 

Freeman Security also Offers Drone Security. This is one way to help safeguard our clients p roperties, guests and employees. This is g reat for just about any application. Our D rones are flown during Daylight, Evening and Night time with Nightvision being especially effective . These units a re great for special events ie, Concerts, Fields or any public gatherings or locations that are large and need more then just someone driving a round or walking a rou nd. It gives us g reat
flexibility to have it flown covering large areas. We are also in compliance with the new Florida Legal Guidelines as to the use of these devices as to Florida Bill CS/CS/SB 766 - Surveillance by a Drone 07/01 /201 5.

'Freeman Securi:ty Services Inc.
U.e nex1 lwst 1/ring 10 hm'ir,g tl,e Pulice''

For quc..liom, plrmr rn"mr,	OPERATIONS DIVISION VIOLATION NUMBER

VIOLATION NOTICE 

\1uVn1bIOLAoT, ION DATE & TIlMlmEt
ICLIENT & VIOLATION LOCATION

OFFICER

Name:

VEHICLE TYPE:	De., 

  VIOLATOR:	□Tenant  □Vendor  □Visitor	□Unknown   I
  	Ov,n  Or,u    Dsuv Owc    DTrnilcr	

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   \ithlc� l�f\\ntlli�.atkifl N1uobC'r       IVIS)  11  l>tcll.                         t		 	

TYPE OF VIOLATION
g

INFORMATION

Abandoned Vehicle / Dend Slora e
Expired Tags / No Plates

D

Fial Tire(s)
l.oilering in stairwells/parking 101s
□D   Alcohol (open container)	g

□

Failure 10 maintain control of
Loud Music/Noise

uests

0  Improper Parking	p y
Vehicle Maintenance on l'ro cn
No Overnight Parking
□D   No Parking Zone	p

0 Blockin Handica S1all / Access Aisle

No Handicap Pennii / Ex ired g	p
No Parking Pcnnit
Other	 	
  DISPOSITION:	D Wamin�. Only	□ Tow Warning

 	I	I	I	

0 Impound - Tow Scheduled For:	I  Mnmh  I D.>v    I	Y.-.or    I	lime

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The above listed is a violation ofn:gulntions that have bcl.'n set fonh hy rhc property owner. Your immi:diarc allL'nlion to 1his Violnlion Nol ice Is rrq_uirc.xl 10 avoid further action being taken.
Oflicer Signature: _	�
WHITE.    OPERA r!ONS 0/VfS/ON	l'flLOW  CL/�NT M/J",:AGEMENT   MANILA- V!0LU0R COPY

Freeman Security Communication/Dispatch Center

We have come to an area of security that is most important to our clients, and Customers, "Communication", it is a factor that needs to be reliable and in real­ time. We have a "new" dispatching network for all our sites. Each site will be equipped with radio communication. Our Radio system is set up throughout the state of Florida. When a client calls in, their call is routed to our dispatch. Our Dispatch is 24 hours a day, seven days a week. We also have GPS tracking on all Radios that are assigned to your property.

We at Freeman have also developed our own APP. This is a Mobile APP., which our clients can download. We are one of the first security companies in the State of Florida to implement this technology to help better service our Clients and Customers. Not only can our Clients respond to receipt reports, we have also integrated information about Freeman Security, to keep our Clients updated with Activities about our Company. It also allows our Clients to use different forms of media to correspond with us. Good Communication and Receipt Reports are utmost important to us.

We at Freeman Security Services Inc. want to thank you for the opportunity to share our services with you. Please feel free to let us know how we can further accommodate any request outside of this Informational Packet. If you should have any questions regarding services or of any part of this packet, you can reach us by using any form of contact listed below. We will stop at nothing to make sure that you are pleased and all of your expectations have been met with extreme professionalism.

Freeman Security & Investigation Services Inc. 274 W. Central Avenue
Suite G
Winter Haven, FL 33880
Office: 407-507-3880 (Orlando/Kissimmee) Office: 863-845-5896 (Winter Haven/Haines City) Fax 407-507-3890
Darren Freeman Cell: 863-877-7420
Website: www.freemansecurityservices.com Email: administration@freemansecurityservices.com License Number(s): B2800023, M1800047

Satellite Office:
St. Petersburg:	727-263-3935 Orlando:
Cape Canaveral: 321-339-2750

SERVICE RATE OPTIONS

Armed Officer w/ Firearm Uniform Billed Hourly: Unarmed Officer w/ Taser Uniform Billed Hourly: Unarmed Officer Uniform Billed Hourly:
Security Infrared Digital Security Scans: Digital Drivers License Scan System:

$ 18.75
$ 16.75
$ 16.75
$ N/A
$ N/A

ADDITIONAL SERVICES/VEHICLES

(1)	Security Vehicle Hourly Cost:
'In-Car Video Camera(s) Included"
(1) Lighted Security "Gas" Patrol Golf Cart Weekly Cost:
"In-Cart Video Camera(s) Included"

$ N/A

$ N/A

(1) Lighted Security "Electric" Patrol Golf Cart Weekly Cost:	$ N/A "In-Cart Video Camera(s) Included"

(1) Live Digital Property Surveillance Camera (Client will be able to access Camera Via Web)

$ Call

This rate is good for 30 days from: 10/03/19. The live Digital Camera will also be placed wherever the Property decides to place it. It can be moved with no problem at any time around your property. It can be viewed from anywhere 24 hours a day, seven days a week. The above rates are shown without any applicable taxes.	The above rates are for 12 hours weekly. Rates can decrease with increased service hours.

We will also *include (no charge) a bicycle for bike patrol if needed. We also supply a Security Phone Number.

We also do not charge Holiday Pay Overtime fees for hours worked, a major cost savings for your property.
*We also supply all clients with a hold harmless agreement with a Waiver of Subrogation to be included if requested.

We are also very client friendly and offer many other services free of charge for our clients.

ALL THE INFORMATION CONTAINED IN THIS DOCUMENT IS CONFIDENTIAL AND IS EXCLUSIVELY PROPRIETERY TO FREEMAN SECURITY SERVICES INC.

Freeman Investigations:
Freeman Security is also now a fully Licensed Private Investigative Firm. We will be specializing in many areas, some of which are:
Criminal Investigations Civil Investigations Employee Theft
Internal Corporate Investigations
Mobile and Static Surveillance ofPerson(s) or Property Missing Person(s)
Workers Comp Insurance Investigations Injured Person(s) Investigations
Background Checks/Person(s)/Property/Corporate Traffic Crash Reconstruction
Forensic Auditing ofrecords/documents
Administering and reviewing VSA Voice Stress Analysis testing and question analysis andformulation
These are just some ofthe areas. All current clients of Freeman Security will get a 25% Discount off our hourly rates, and or retainer agreements for services that might be needed.
Www.Florida-PrivateEye.Com Www.Florida-Privatelnvestigators.Com Www.PrivateDetective-Florida.com

KE EP OUR CH I LDREN SAFE !
LIST OF STATE SEARCH REGISTRY 2019 INFORM ATION ON CHILD SEXUAL OFFENDERS

"Resource for Law Enforcement, Child Protective Organizations and Parents"
https://api.missingkids.org/missingkids/servlet/PubCaseSearchServlet?act=usMapSea rch&missS tate=OH National Center for Missing and Exploited Children

https://offender.fd le.state.fl. us/offende r/sops/home.jsf   Florida https ://gbi .geo rgia .gov/georgia-sex-offender-registry	Georgia
https://www.nc.gov/sex-offender-registry	North Carolina http://scor.sled.sc.gov/ConditionsOfUse.Aspx	South Carolina
https://pu b I icrecords.onl inesearches.com/Ala bama-Sex-Offender-Registration. htm   Ala bama https://mpdc.dc.gov/service/sex-offender-registry	Washington DC
https:ljvcic.vermont.gov/sor 	Vermont
https://sexoffender.dsp.delaware.gov/	Delaware

https://www.crimina ljustice.ny.gov/nsor/	New York https ://www.countyoffice.org/ct-sex-offender-registry/	Connecticut https://www.njsp.org/sex-offender-registry/index.shtml	New Jersey http:ljsor. informe.org/sor   lea/		Maine
https://www.countyoffice.org/nh-sex-offender-registry/	New Hampshire http:ljwww.isp.state.il.us/sor/	 Illinois https://www.dps.texas.gov/administration/crim e records/pages/sexoffender.htm Texas https://www.meganslaw.ca .gov/	California

http://wyorni ngdci.wyo.gov/dci-criminal-justice-information-systems-section/sex-offender­ registry-section Wyoming
https ://statepatrol . nebraska .gov/services/sex-offender-registry	Nebraska https://www.waspc.org/sex-offender-information 	Washington State https://www.familywatchdog. us/laws/PRlaws.asp		Puerto Rico
https://www.countyoffice.org/wi-sex-offender-registry/		Wisconsin http://www.dpscs.state.md.us/sorSear.ch/			Ma ryland http://kentuckystatepolice.org/sex-offender-registry/		Kentucky https://www.countyoffice.org/ak-sex-offender-registry/	Alaska

FREEMAN SECURITY, "WE ARE THE NEXT BEST THING TO HAVING THE POLICE"

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Polk County Sheriff's Office Detail
$34/hour
3 hour minimum per day

Lakeside Landings Community Development District

Bathroom Flooring Proposals

i'		'�YAODTRE		EMP

'='
800-588-2300
FOR BUSI NESS 

EMPIRE TODAY - ORLANDO
7322 EXCHANGE DRIVE ORLANDO FL 32809
866-588-2329 commercialbusiness@empire-today.com

Associated RFMS Quote: FL000049	Date: Sep 1 0, 201 9 4:31 PM
Job Number: 1 -4082446660

Bill To:

Item

DPFEMXTPErRopGMLgAtSGOW W57I0N1TLEARKHEASVIDEEN LFALN3D3I8N8G1 S BLVD

407 21 2 231 3

GLASGOWD@PFM.COM

Ship To:

Quantity

DPFEMXTPEroRpGMLgAtSGOW W57I0N1TLEARKHEASVIDEEN LFALN3D3I8N8G1 S BLVD 4G0L7A2S1G2O2W31D3@PFM.COM
Price	Amount

Volume 1.0
Rooms: Womens, Men
Floor Prep- Minor Prep- Scrape & Patch Spots
Rooms: Womens, Men
Rappe- 4" Vinyl Cove Base: Saddle Brown
Rooms: Womens, Men

360.00 SF
330.80 SF
0 LF

$9.98	$3,592.80
$0.75	$248.10 
$1 .85	$1 92.40

Furniture- R&R Toilets or Appliances	5.00 EA	$57.07	$285.35	
R&R Stalls	5.00 EA	$20.00	$1 00.00	
		Total: 	$4,41 8.65	

Associated RFMS Quote: FL000049	Propos��er: PFM Prop Mgt DEXTER GLASGOW Date: Sep 1 0, 2019	See associated quote in RFMS for accurate total	Page 1

Womens

D Volume 1.0
Associated RFMS Quote: FL000049 Date: Sep 1 0, 2019 

Men

Customer: PFM Prop Mgt DEXTER GLASGOW Room Plan	Page 2

Room:  1

Room: 2

I

TLC Resurfacing

Project Proposal / Estimate

TLC Resurfacing

Submitted to: Dexter Glasgow

Lakeland, FL 33810

Phone: 407-723-5900

863-398-5587

Date: September 4, 2019

Address: Email:

5701 Lakeside Landing Blvd, Winter Haven, FL Glasgowd@pfm.com

Repair and resu rface pool bathroom floors Mens' room	$ 1,424
Womens' room	$ 1,890

We p ropose , hereby, to furnish material and labor, complete in accordance with the above specification for the sum of:	$3,314

Payment to be made as follows: 50% down with estimate, balance due in full upon completion.

All material is guaranteed to be Florida approved product. All work to be completed in a workmanlike manner according to industry standard practices. Owner understand that existing products and fi nishes cannot be perfectly matched and many times where old meets new will be plainly evident. Taping may cause paint or wallpaper to come off and will need to be touched up. This is the responsibility of the owner and not TLC Resurfacing. Any alteration or deviation from the above specification involving extra cost, will be executed only upon written orders and will become an extra charge over and above the original proposed estimate. All Agreements contingent on strikes, accidents, state or national emergencies, extreme weather events such as hurricanes and / or other delays or circumstances beyond our control. Agreements made by owner with workers or subcontractors on the job shall not be recognized. Our workers are fully covered with liability insurance. In the event parties become involved in litigation arising out of this contract, the court shall award costs and expenses, including reasonable attorneys' fees to the prevailing party. This includes p re-suit attorneys' fees incurred as well as any attorneys' fees incurred in association with any appellate or bankruptcy proceeding.

Authorized signature:	Scott Converse
Note: This proposal may be withdrawn by TLC Resurfacing if not accepted within 15 days.

Acceptance of Project Proposal: 

Date: 	Signature:  	

..

A
A & R contracting & Cleaning., Lie
ADDRESS
Dexter Glasgow Lakeside Landing Winter Haven

A & R Contracting & Cleaning, LLC 2061 9TH LN NE
winter haven, FL 33881
863-582-6202
alvarezandramirez@gmail.com

Estimate

ESTIMATE #
1 355

DATE
11 /1 5/201 9

ACTIVITY
Material and labor
club house bathrooms
Install 12 by 24 slip resistant tile estimate excludes all material labor and debri removal

QTY	RATE
1 ,400.00

TOTAL

AMOUNT
1 ,400.00

$1 ,400.00

Accepted By	Accepted Date

Lakeside Landings Community Development District

Solitude Lake Management Proposals

Create a Living Shoreline
Improve the Quality of Yo ur Lake and Lifestyle
Everyone appreciates how nice it looks having the right native aquatic pla nts along the shoreline of your lake or pond, especia lly when they bloom. But, there is more to native aquatic plants than looks! A properly created buffe r zone aids  i n keeping your aquatic ecosystem healthy. Shoreli ne aquasca ping by Aquatic Systems, a SOLitude Lake Management® Company promotes and helps to maintain i mproved water quality i n your waterways.

PLANTING NATI VE AQ U ATIC PLANTS ALONG TH E SHOREL INE WILL HE LP :

Control erosion
Without a buffer between the turf area and the lake or pond, erosion along the shoreline can occur and lead to high sed imentation rates into the waterbody, poor water quality and loss of the original landscape. Lining the shore with native plants will help stabilize the shoreline and reduce the chances of erosion­ related issues.

Reduce non-native plant invasions
P lants become classified as invasive species when they invade areas outside of their native range, upset the natural commun ity they have invaded and cause da mage to the ecology or economy of an area. Having a variety of nat ive plants in the buffe r zone will allow them to out-com pete invasive plants,making it much ha rder for invasive species to ta ke root.

Improve water quality
Buffer zones along aquatic banks serve to reduce the transport of unwa nted nutrients and sediment through the system and out to the watershed . Plants that actively filter nutrients without adding more reduce the nutrient load. 
Unwanted plant and algae g rowth in the water will be limited due to the filtration of nutrients from runoff.

Support wildlife habitat
A well-esta blished buffe r functions both as beneficial ha bitat for "good" wildlife and as barriers to nuisance wildlife . Buffe rs can provide safe habitat for many desirable species, including birds, frogs and rabbits, while al lowing for an increase in the species diversity surrounding the lake. Nu isance wildlife, like geese often choose alternative locations for nesting and feeding since they a re un able to see potential predators.

Aquatic Systems, a SOLitude Lake Management® Company	aquaticsystems.com

AOUASCAPING A RESIDENTIA L POND : BE FORE, DURING AND AFTE R

Choosing the right native plants provides benefits for yea rs to come.

The filtration of n utrients during rainfall events will be highly dependent upon the p lants within the buffer area. Plants should be native species that are disease resistant, conducive to growth in that environment and resistant to drought. Also, plant location and spacing wi ll often impact the success of nutrient removal. 
The maximum benefits of a buffer zone a re achieved only when you have a good mix of aquatic and upland species covering both the shallow-water a reas and dry areas along the shoreline. 
Lakes and ponds usually have several depth profiles. Generally, three to five feet around the shoreline provides g reat coverage. A cu stom ized native planting plan may include areas that are wider or more narrow to accommodate the terrain, plant preference, pond depth profile and the commun ities needs.
Once the plants are ful ly established it is important to maintain the plants properly to keep it beautiful
and healthy fo r long term sustainability. Trimming the vegetation too often or imp roperly can add additional nutrients directly to the water, which can lead to additional water quality issues.

Plan now to create a l ush area around your pond or lake. 

CANNA LI LY	PICKERE LWEED 

DUCK POTATO	SAND CORD GRASS 

FA KAHATC HEE GRASS	SOFT RUSH 

FRAG RA NT WATER LI LY	GULF SPIKE RUSH 

Allow our experts to help you attain healthy, beautiful waterways.
Call 800.432 .4302 today.
� Aquatic Systems
�� LAKE & WETLAND SERVICES
aquaticsystems.com

AQUATIC VEGETATION INSTALLATION CONTRACT
PROPERTY NAME: Lakeside Landing CDD CONTRACT DATE: November 1 9, 20 19 
SUBMITTED TO: D exter Glasgow SUBMITTED BY: Nick Viles
SPECIFICATIONS: Native aquatic plantings along the 1 , 693 linear feet of shoreline in pond #6 at Lakeside Landing COD, Winter Haven, FL. Bareroot plants to be delivered and planted in accordance to specifications below.
Aquatic Vegetation Installation:
. Contractor will install a mixture of the following aquatic vegetation in three (3) rows in 4"- 1 8" of water:
Duck Potato (Sagittaria lancifolia)
Gulf Spikerush (Eleocharis cellulosa)
Pickerelweed (Pontederia cordata)
The plant species are suited to live and thrive in water less than 24" in depth.
All plants will be spaced 1 2-18 inches apart.
Contractor will clean up after themselves and leave the work site with minimal disturbance to its natural appearance.
Contractor will not be responsible for the protection of the plants from predation by deer, geese or any other wildlife.
6; Contractor is responsible for the health of the plants upon arrival to the site and will properly transplant the plants taking the health of the plant into consideration throughout the entire processes.
Contractor is not responsible for the health of the plants following the completion of the transplant process. Young plants may be susceptible to trouble early after planning with harsh weather conditions. Contractor will look to the forecasted weather prior to planting to give the plants best odds of survival, but will not be held responsible for environmental factors that may decrease plant survival rates.
Customer understands that these plants are designed to live in an aquatic or wetland environment, and as such, shall take full responsibility for supplemental irrigation or any other care and maintenance that may be required due to weather or other environmental conditions. Contractor is not responsible for any ongoing maintenance or care for the newly installed plants following completion of the installation work.

General : 

Contractor will continue to maintain all appropriate licensing necessary to perform all specified work in a safe and legal manner throughout the entire contract period.

Competitively Sensitive & Proprietary Materials - The information contained herein is the intellectual property of SOLitude Lake Management. Recipient may not disclose to any outside party any proprietary information, processes, or pricing contained in this document or any of its attachments without the prior written consent of Solitude Lake Management. This document is provided to the recipient in good faith and it shall be the responsibility of the recipient to keep the information contained herein confidential. 

SOLITUDELAKEMANAGEMENT.COM 888.480.LAKE (5253)

Aquatic Vegetation Insta llation Contract Page 2 of 3

Contractor will furnish personnel, equipment, boats, materials, and other items required to provide the forgoing at his expense.
Contractor is dedicated to environmental stewardship in all of its work and maintains a diligent program to recycle all plastic containers, cardboard, paper and other recyclable wastes generated through the performance of our contract work.
Contractor will maintain general lia bility and workman 's compensation insurance.
While SOLitude Lake Management® ma kes every effort to thoroughly inspect the site before providing this contract proposal or beginning  any work,  it is possible, without fa ult or negligence, that unforeseen circumstances may arise, or that hidden conditions on the site might be found in the course of the performance of the contract work, which would result in additional time or material costs that exceed this contract pricing. Should this occur, the customer will be notified of these unforeseen circumstances or conditions and be responsible for the costs associated with remedying. By signing this agreement, the customer acknowledges that they have informed SOLitude Lake Management® of all known and relevant current site conditions that would be reasonable to expect could affect our ability to successfully complete the contract work.
The customer agrees to pay penalties and interest in the amount of 2% per month for all past due invoices and related account balances in excess of 30 days past due from the due date as specified by the contract and as stated on the relevant invoice presented to the customer.
The customer covenants and agrees to pay reasonable attorney's fees and all other related costs and expenses of SOLitude Lake Management® for collection of past due invoices and account balances and for any other actions required to remedy a material breach of this contract.

Competitively Sensitive & Proprietary Materials - The information contained herein is the intellectual property of SOLitude Lake Management. Recipient may not disclose to any outside party any proprietary information, processes, or pricing contained in this document or any of its attachments without the prior written consent of SOLitude Lake Management. This document is provided to the recipient in good faith and it shall be the responsibility of the recipient to keep the information contained herein confidential. 

SOLITUDELAKEMANAGEMENT.COM 888.480.LAKE (5253)

Aquatic Vegetation Insta llation Contract Page 3 of 3

CONTRACT PRICE:	$ 6,1 50.00

PAYMENT TERMS:
1 . The contract price will be payable upon completion of the contract work .
2. Remit Payment To: 1 320 Brookwood Drive, Suite H, Little Rock, AR 72202

APPROVED:

(A uthorized Signature)

(Print Name and Title)

Lakeside Landing COD

(Date)

SOLitude Lake Management®

StThewa ·
o[Water

Competitively Sensitive & Proprietary Materials - The information contained herein is the intellectual property of SOLitude Lake Management. Recipient may not disclose to any outside pa rty any proprietary information, processes, or pricing contained in this document or any of its attachments without the prior written consent of SOLitude Lake Management. This document is provided to the recipient in good faith and it shall be the responsibility of the recipient to keep the information contained herein confidential.
SOLITUDELAKEMANAGEMENT.COM 888.480. LAKE (5253)

Lakeside Landings Community Development District

Pool Chemical Feeder Quote

Complete Pool Care
PO Box 2196
Winter Haven, Fl 33883 completepool05@aol.com 863-287-5015

Quote
Date:	01/07/2020
Quote No.:	10065

Bill To:
Lakeside Landings CDD 12051 Corporate Blvd.
Orlando, Fl 32817

Qty	Item	Description
1		Install New Stenner Liquid Chemical Feeder (for front/first pool)

Please contact us for more information about payment options. Thank you for your business.

Unit Price
$450 .00

Total
$450 .00

Total	$450.00

Lakeside Landings Community Development District

Payment Authorization
Nos. 84 - 91 

LAKESIDE LANDINGS
C O M M U N I TY	DEVELOP M E N T	D I S T R I CT 
Payment Authorization 084
1 1/8/20 19 

Payee

Invoice

General

 	Fund FY20	

Aquatic Systems
November Lake and Wetland Services
Joe G. Tedder

460477

$	1 ,360.00 ✓
80. 14 _,,.,.

Folio 11 9021 7.0000 Property Taxes Folio 11 91036.0000 Property Taxes
Terminlx

$
$	15.43

_,..,,

Pest Control

391 047863

$	60.00 �

Total	$	1 ,515.57

Chair / Vice Chairman

RECEIVED NOV 1 9 2019

LAKESIDE LANDINGS
C O M M U N ITY D E VELOP M E N T DISTRICT 
Payment Authorization 085
11/1 5/2019 

Payee

Invoice		General Fund FY1 9

General Fund FY20

1	Complete Pool Care		
December Pool Service	13347	1 ,200.00 .:.�.,...,.	
Service Call	13347	$	175.00 "--	

Grau and Associates
FY 2019 Audit

The Ledger
Legal Advertising on 1 1/06/2019 

PFM Group Consulting
Reimbursables: September 2019 

18804

L060G0J0Q4
OE-EXP-00463	$	63.25
Total	$	63.25

 	Wa                                                                                                i t	

  $	2,182.09
Chair / Vice Chainnan

$	500.00 ../

$	243.84 ..,...,..

$	2, 118.84

RECEIVED NOV 1 9 2019

LAKESIDE LANDINGS
CO MM UNITY DE VEL OPMENT DI STRICT 
Payment Authorlzatfon 086
11/22(2019

Payee

Fuqua Janltorlal S•rvlcea November Clubhouse Cleaning
PFM Group Consulting

Invoice		General Fund FY19

7953

General Fund FY20

$	975.00

Relmbursables: September 2019	107049	$	52.91 /
TECO

Acct; 221 003308162 ; Setvlce 10(19/2019 - 11119/2019 Acct: 221 000317711 ; Service 10/22/2019 -1 1/19/2019 Acct: 221000317737 ; Service 10/2212019 - 11/18/2019 Acct: 221000317760 ; Service 10/22/2018 - 1 1/19/2019 Acct: 211 010974684 ; Service 10/1 8/2019 - 11/1612019 Acct: 211010975146 ; Service 1 0/18/2019 - 1 1/15(2018 Acct: 21 1010974924 ; Service 10/18/2019- 1 1/1 6/2019

Total	$	52, 91

 	!]t

$	7,892.14

Chair / Vice Chairman

$	518. 12 �

�

$	1 34.78
$	21.81 1/
$	1 75.23 fi
$	2,060,62 �
$	3,020.31 /
$	9S5.46
$	7,839.23

LAKESIDE LANDINGS
C O M M U N I TY D E VE L O P M E N T D I S T R I C T 
Payment Authorization 087 12/6/2019

Payee

Invoice

Genera[

1	City of Winter Haven
Acct: 799642 ; Service 1 0/1 9/2019 - 11/22/201 9 Acct: 805676 : Service 1 0/19/2019 - 1 1 /22/2019 	
$
$	
2	Hopping Green & Sams		
General Counsel Through 1 0/31 /2019 	111369	$	
3	PFM Group Consulting			
DM Fee: November 2019 	DM-1 1 -2019-0032	$	
Website Fee: November 2019	DM-1 1 -201 9-0033	$	
4	Spectrum Business			
Acct 0050780737-03 ; Service 1 1/21/201 9 - 1 2/20/2019	780737031 12219 	$	
5	Termlnix			

 	Fund FY20	

8.64 /
351.26 /

380.50 J
2,083.33 ✓
100.00 v' 79.97

Pest Control

3918871 39

$	60.00

  $	3,063.90 

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1�Je,f1

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Board Member

RECEIVED DEC O 9 2019

LAKESIDE LANDINGS
C O M M U N I T Y D E V E L O P M E N T D I S T R I C T 
Payment Authorlzatlo11 088 1 2/1 3/201 9

Payee

1	Solltude Lake Management December Lake & Pond Management

Invoice

PI-A00330702	$

General Fund FY2O
1,360. 00 ,_/

$	1,360.00

Board Member

LAKESIDE LANDINGS
C O M M U N I T Y D E V E L O P M E N T D I S T R I C T 
Payment Authorization 089 1 2/20/201 9

Payee

Invoice

General Fund FY20

1	Complete Pool Care		
	January Pool Service	1 3390	$	1 ,200.00 ___.	
	Fuqua Janrtorial Services				
December Clubhouse Cleaning	7975	$	975.00 /	
PFM Group Consulting LLC			
Reimbursables: September 2019 	1 06882	$	481 .60✓	

 	Tot.-1	$	2,656.60 

Officer

{ • I •

I • 

' ,•

I          If I      1

LAKESIDE LANDINGS
C O M M U N I T Y D E V E L O P M E N T D I S T R I C T 
Payment Authorfi:atlon 090 1 2/27/2019

Central Florida Stairllft Pool Lift Installations

Payee

Invoice

General Fund FY20

$	1 0,4�.oo /

Hopping Green & Sams General Counsel Through

PFM Group Consultrng
October Relmbursables

Spectrum Business

1 1 /30/2019 

11 1017	$

OE-EXP-00516	$

2,516.62 /
198.20 /

Acct: 50780737-03 ; Service 1 2/21/201 9 - 01 /20/2020

TECO
Acct: 221000317737 ; Service 1 1/20/2019 - 1 2/1 9/2019 Acct: 22100031771 1 ; Service 1 1/20/2019 - 12/1 9/2019 Acct 221000317760 ; Service 11 /20/2019 - 12/19/201 9 Acct: 221003308182 ; Service 1 1/20/2019 - 12/18/2019 Acct: 21 1010974924 ; Service 11 /16/2019 - 1 2/1 7/2019 Acct 21 1010974684 ; Service 11 /16/2019- 12/1 7/2019 Acct: 211010975145 ; Service 11/16/201 9- 12/1 712019 

78073703122219	$

$
$
$
$
$
$
$

1 04.97 /

21 .91"1/

/

140.25 / 181 .55
478.48
935.51 / 2,060.52 � 3,020.31 1/

  $	20,124.32

Officer	Board Member

l , , 'I

LAKESIDE LANDINGS
C O M M U N I T Y D E V E L O P M E N T D I S T R I C T 
Payment Authorl%atlon 091 1 /3/2020

December Lawn Maintenance

1	Prince & Sons

Payee

Invoice

General Fund FY20

1666	$

6,387. 17 

✓

$	5,387.17 

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Board Member

Lakeside Landings Community Development District

District Financial Statements

Lakeside Landing CDD Statement of Activities As of 1 2/3 1 /2019

General Fund	Capital Projects	General Fixed	Total
Fund	Asset Group

Revenues

On-Roll Assessments	$393,768.05				$393,768.05	
Total Revenues	$393,768.05		$0.00	$0.00	$393,768.05	

Insurance	$2, 030.00						$2,030.00	
Management	4,166.66						4,1 66.66	
Engineering	542 .50						542.50	
Property Appraiser	4,443.58						4,443.58	
District Counsel	2,897.12 						2,897. 12 	
Assessment Administration	5,000 .00						5,000.00	
Audit	500.00						500.00	
Postage & Shipping	1 98.20						198.20	
Legal Advertising	243.84						243.84	
Miscellaneous	216.47						21 6.47	
Property Taxes	95.57						95.57	
Web Site Maintenance	200.00						200.00	
Dues, Licenses, and Fees	1 75.00						175.00	
Irrigation	2,425.86						2,425.86	
Amenity - Pool Maintenance	15,881 .00						15,881 .00	
Amenity - Janitorial	2,925.00						2, 925.00	
Amenity - Pest Control	1 20.00						1 20.00	
Amenity - Security	264.91						264.91	
General Insurance	2,481 .00						2,481 .00	
Property & Casualty	4,798.00						4,798.00	
Lake Maintenance	4,080.00						4,080.00	
Landscaping Maintenance & Material	10 ,774.34						10 ,774.34	
Streetlights	17,690.54						17 ,690.54	
Total Expenses	$82,149.59		$0.00		$0.00		$82,1 49.59	

her Revenues (Expenses) & Gains {Losses}

Total Other Revenues (Expenses) & Gains (Losses)	$0.00	$0.00	$0.00	$0.00	
Change In Net Assets	$31 1, 618 .46	$0.00	$0.00		$31 1 ,618.46	

Net Assets At Beginning Of Year	$173,831 .27	$0.00	$8,576,341 .49		$8,750,1 72.76	

Net Assets At End Of Year	
$485,449.73	
$0.00	
$8,576,341.49		
$9,061 ,791 .22	

Expenses

Ot

Page 1  of 1

Lakeside Landing COD Statement of Financial Position As of 1 2/31 /20 19 

General Fund	Capital Projects	General Fixed	Total
Fund	Asset Group

Assets

Current Assets
General Checking Account	$499,674.77					$499,674.77	
Assessments Receivable	50,590.13 					50, 590. 13 	
Deposits	13,402.65					13,402.65	
Total Current Assets	$563,667.55	$0.00		$0.00		$563,667.55	

Pro11ertii:, Plant & Egui11ment							
Other Fixed Assets (2007)				$7,652,859.49		$7,652,859.49	
Other Fixed Assets (2008)				923,482.00		923,482.00	
Total Property, Plant & Equipment	$0.00	$0,00		$8,576,341 .49		$8,576,341 .49	
Total Assets	$563,667.55	$0.00		$8,576,341 .49		$9,140,009.04	
	
Liabilities and Net Assets						
Current Liabilities							
Accounts Payable	$27,627.69					$27,627.69	
Deferred Revenue	50,590.1 3					50,590. 13 	
Total Current Liabilities	$78,21 7.82	$0.00		$0.00		$78,21 7.82	
Total Liabilities	$78,21 7.82	$0.00		$0.00		$78,21 7.82	

Net Assets							
Net Assets, Unrestricted	$69,458.89					$69,458.89	
Net Assets - General Government	1 04,372.38					1 04, 372.38	
Current Year Net Assets - General Government	311 ,61 8.46					31 1 ,61 8.46	
Net Assets, Unrestricted			($8,227, 1 00.60)				(8,227,1 00.60)	
Net Assets - General Government			8,227,1 00.60				8,227, 1 00 .60	
Net Assets, lnvd in Capital, Net of Debt					$8,576,341 .49		8,576,341 .49	
Total Net Assets	$485,449.73		$0.00		$8,576,341 .49		$9,061, 791 .22	
								
Total Liabilities and Net Assets	$563,667.55		$0.00		$8,576,341 .49		$9, 1 40,009.04	

Page 1  of 1

Lakeside Landing CDD 
Budget to Actual
For the Month Ending 1 2/31 /201 9

Year To Date
FY 2020
Actual	Budget	Variance	Adopted Budget

Revenues
On-Roll Assessments	$	393,768.05	$	103,31 3.76	$	290,454.29	$ 413 ,255.00	
Net Revenues	$	393,768.05	$	103,313.76	$	290,454.29	$ 413,255.00	

(4,1 49.99)

General & Administrative Exeenses
Insurance	$	2,030.00	$	562.50	$	1 ,467.50	$	2,250.00	
Management	4,1 66.66	6,249.99	(2,083.33)	25,000.00	
Field Management		624.99	(624.99)	2,500.00	
Engineering	542.50	624.99	(82.49)	2,500.00	
Property Appraiser	4,443.58	1,112.49	3,331 .09	4,450.00	
District Counsel	2,897,12 	3,750.00	(852.88)	15,000.00	
Assessment Administration	5,000.00	1, 250.01	3 , 749.99	5,000.00	
Audit	500.00	1,125.00	(625.00)	4,500.00	
Travel and Per Diem		624.99	(624.99)	2,500.00	
Telephone		24.99	(24.99)	100.00	
Postage & Shipping	198.20	249.99	(51. 79) 	1,000.00	
Copies		249.99	(249.99)	1,000.00	
Legal Advertising	243.84	1, 374.99	(1,131.15)	5,500 .00	
Miscellaneous	21 6.47	375.09	(1 58.62)	1, 500.00	
Meeting Room		262.50	(262.50)	1,050.00	
Property Taxes	95.57		95.57		
Web Site Maintenance	200.00	600.00	(400.00)	2,400.00	
Dues, Licenses, and Fees	1 75.00	43. 74	131 .26	175.00	
Security		4,149.99		16 ,600.00	
Irrigation	2,425. 86	3,750.00	(1 ,324.14) 	15 ,000.00	
Amenity - Landscape Maintenance		2,000.01	(2,000.01) 	8,000.00	
Amenity - Pool Maintenance	15,881 .00	5,750.01	10,1 30.99	23,000.00	
Amenity - Access Control		62.49	(62.49)	250.00	
Amenity - Janitorial	2,925.00	3,500.01	(575.01 )	14,000.00	
Amenity - Pest Control	120.00	21 9.99	(99.99)	880.00	
Amenity - R&M Grounds		125.01	(1 25.01 )	500.00	
Amenity - Security	264.91	624.99	(360.08)	2,500.00	
Hog Capture		624.99	(624.99)	2,500.00	
Amenity - Miscellaneous		249.99	(249.99)	1,000.00	
General Insurance	2,481.00	675.00	1,806.00	2,700. 00	
Property & Casualty	4,798.00	1 ,062.51	3,735.49	4,250.00	
Common Area Maintenance		2,499.99	(2,499.99)	10 ,000.00	
Lake Maintenance	4,080.00	5,850.00	(1 ,770.00)	23,400.00	
Landscaping Maintenance & Material	10,774.34	18 ,750.00	(7,975.66)	75,000. 00	
Landscape Improvements		5,000.01	(5,000.01) 	20,000.00	
Signage & Amenities Repair		3,000.00	(3,000.00)	12,000.00	
Hurricane Clean-Up		2,562.51	(2,562. 51 )	10,250.00	
Streetlights	17 ,690.54	23,750.01	(6,059.47)	95,000.00	
Total General & Administrative Expenses	$	82,149.59	$	103,313.76	$	(21 ,1 64.17)	$ 413,255.00	
Total Expenses	$	82,149.59	$	103,31 3.76	$	!21,1 64.1 7)	
 $	4131255.00	
Net Income (Loss)	$	311 ,618.46	$	$	311 ,618.46	$		

Page 1  of 1